Wedding videography is an integral part of any wedding. The most important day of the life of a bride and a groom is worth keeping as a record so that they can look back and cherish those memories again anytime later in their life.
That’s when the need for a wedding videographer arises, and this is also when the wedding contracts such as the wedding videography contract comes into action.
What Is The Wedding Videography Contract?
The wedding videography contract is a legal agreement between two parties, mainly the wedding videographer and the client. Hereby, this contract binds both the parties to the terms and conditions of the contract so that no misunderstanding arises during the fulfillment of the contract.
When Is The Wedding Videography Contract Used?
A wedding videography contract is usually used when the videography services are needed at a wedding. Wedding videography contracts can be signed for weddings, events, social gatherings, and on occasions alike.
Why Is The Wedding Videography Contract Needed?
Like any other contract, a wedding videography contract is created in a way that makes the parties liable to the legal terms listed within as well as fulfill the expectations and conditions mentioned.
The contract serves various purposes – it acts as a medium for both parties to stick to their commitment. It provides a time frame for the service desired, and acts as a mode to recourse the relationship in case of disagreements or disputes between the involved parties, and so on.
More than that, the contract also labels down everything that is agreed on by both parties making it easier to follow it through.
It also helps the videographer to list down all the services he/she can provide and sets the customer’s expectations right.
What Are The Components Of The Wedding Videography Contract?
Here are the main components of a wedding videography contract and everything else:
Details of the client(s)
The wedding videography contract should include the name, complete address, and contact details of the client(s).
A wedding videography contract should contain the right venue details such as the complete address of the wedding venue, wedding date, the starting and ending time of video coverage, the approximate time of the ceremony, and other necessary details that the videographer wishes to be added.
Video package details
A wedding videography contract should also include information on the video package selected by the client and the travel and accommodation costs (if any).
A wedding videography contract may also include details of delivery like the place where the final edited video will be delivered, the number of copies needed, the date before which it should be delivered, etc.
Restrictions, filming, and environment, house rules
The section states that the videographer will only film at places where it is allowed to film. For filming at unrestricted venues such as churches, museums, historical places, etc., the client may need to seek prior permission. On the contrary, the client should be ready to accept the final result of filming.
Drone restrictions may also be included. Moreover, it can also be stated that the videographer will not be responsible for the filming quality in case of bad weather, low light, adverse weather conditions, and in other such circumstances.
The videographer will not be responsible for not recording the desired video in case the bride and groom arrive extraordinarily late at the ceremony or in case, the order of the day was not well explained, resulting in the loss of footage.
Payment and cancellation
This section mentions the terms and methods of payment as well as payment schedule. It may also include the cancellation and booking fee, and security deposit.
This section states that the liability of videographer extends only to a partial loss of payment in case the video is a loss, stolen, destroyed, or corrupted due to any reasons.
This is an integral part of a contract wherein the copyrights of the shot video are discussed.
In case you are entering into a wedding videographer contract, make sure that you underline your terms and conditions well. CocoSign provides the best attorney-drafted contract template ready to use for your particular needs for free.
Primary photographer: ________________________________________________________________________ _______
Primary videographer: ________________________________________________________________________ _______
Referred by: ________________________________________________________________________ ______
Total cost of service: ____________________________
Retainer paid to date:____________________________ (Retainer is 50% of total amount)
The balance (25%) of ____________________ will be paid in two parts. The sum of ______________ will be paid at the end of the wedding and the balance of _______________ upon delivery of video/photos.
Terms and Conditions
1. It is understood that ____________ is the exclusive Videographer and/or Photographer retained by the client to cover outlined event. Any conflicts with other photographic and/or video coverage contracts and any notifications necessary to avoid such conflicts are the sole responsibility of the client.
1. Client assumes all responsibilities for obtaining any necessary permission, clearance permits, etc., which may be required for ________________to photograph/video each event, public or private. Client assumes all responsibility for obtaining and retaining permission for access to any requested camera positions and is solely responsible for the quality of the final production resulting from the use of, or inability to use, such camera positions. The client warrants that he/she has the legal rights to anything ________________will videotape, including photos, musical recordings, videotapes, or any other materials delivered to ________________for inclusion in the clients videotape or DVD. The Client agrees to indemnify and hold
1. ________________reserves the right to use videos and photos for display and or promotional purposes. All video masters, raw footage and photographs remain the exclusive property of Walters Weddings.
1. Artistic Style. On its own behalf and on behalf of the subject: Client acknowledges that he/she is familiar with the Company’s portfolio and is requesting services with knowledge of the company’s style and that the Company’s work is constantly evolving; that the Company's services are of a unique and artistic nature; that the photos and or video may be different from photos and or video
done by the company in the past; and that in creating the photos or videos we shall use our own creative artistic judgment to create images consistent with our personal judgment to create images and videos consistent with our vision of the event, which may be different from the clients and or the subject’s vision of the event. Accordingly, client acknowledges that the photos or videos shall not be subject to rejection on the basis of taste or esthetic criteria.
1. The client reserves the right to terminate the contract for any reason up to 5 daysafter the date of down payment. Should the client terminate the contract, all money paid minus the retainer which is 25% oftotal cost will be refunded.
1. The client has critically viewed samples of Walters Weddings’ video and/or photo work and hereby grants full editorial and production control to ________________for all aspects of the production and post-production services for the event. In the event a particular segment of the event is either not recorded, partially recorded, or not a part of the edited master tape, it is at the sole discretion of ________________as the exclusive producer of the event video recording. Changes requested to the final video after delivery to client are charged at a rate ofJ$8500.00 / hour.
1. All personal property provided by client to ________________for utilization in the post- production of their videotape/photos is received by ________________at the complete and total risk of the client. ________________will make every effort to ensure the safekeeping of a client’s personal property while in its possession and return same to client upon delivery of the edited master copy tape/final photo package.
1. If ________________fails to comply with the terms of this agreement due to any event or at beyond the control of Walters Weddings, including but not limited to illness, accident, labor disputes, acts of God and other catastrophes, or uncontrollable and unforeseeable equipment failure, Walters Weddings’ liability is limited only to a refund of all monies received.
1. ________________produces DVDs using the most compatible media for set top players (DVD-R). ________________is not responsible for incompatibility with the DVDs created and the client’s player.
I/we have read and agree to the terms and conditions printed on this contract and have accepted same.
Wedding Video FAQs
Please read through these questions and answers. Ifyou have questions that are not clear after reading the following items, please feel free to contact your principal photographer/videographer.
Q. If I want to be videotaped and photographed at the salon while getting ready, what do I have to do to be able to have you tape at a salon?
A. If you are planning on getting ready at a beauty salon, it is always a good idea to check in advance to see if they will allow you to take photographs/videos in their building.
Q. Is it possible to video and/or photograph everyone at the wedding ceremony and reception? How long do you work with me on the day of our wedding?
A. No. It is impossible to guarantee that everyone will be filmed/photographed. As a general rule with our videos/photos, we focus solely on the bride and groom. If you want to make sure that a specific family member is filmed/photographed, you must contact us before the wedding. We will stay at the event until we get the footage we need to finish your video/capture the proceedings. If there is an event that will take place later in the evening, please let me know ahead of time so that we can make arrangements in our schedules.
Q. How do you edit our video?
A. The way we shoot and edit the video is by using candid camera film shooting and editing techniques. This means that your entire day will be condensed into an hour-long video. Also please note, that We only include the most important moments from the wedding ceremony.
Q. How do you edit our photographs?
A. While we do our best to keep editing to a honest minimum, we edit your images to enhance their natural beauty while staying true to the original emotions captured in that moment.
Q. Can we buy the raw footage? How long do you keep a master copy of our video on file?
A. Yes, we do sell the raw footage. The cost is $60USD for 2 DVDs. We keep raw footage on file for only four (4) months after you have received your wedding video. We keep a master copy of your video on hand for two years after your wedding date. After that time period, we cannot guarantee that we will have a copy of your video. We highly recommend to every couple, that you purchase some brand of media fire safe: Sentry and Brinks make these. This will ensure that you will have a copy of the video in a protected location. Any photos or videos with a copyright mark or professional photographer