How to Make a Signature with Electronic Signature and Digital Signature Software

Electronic signatures and digital signatures are both legal, secure online signing methods used by signatories to convey consent or approval on documents and forms. They are able to replace handwritten signatures in various scenarios. Sharing similar convenience, they allow you to esign a document efficiently with a few mouse clicks. However, they usually require different levels of authentication.

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Electronic Signature VS. Digital Signature

  • What is electronic signature?

    Basically, eSignature is a signature in electronic form with the same legal effect as a wet signature but of higher security and efficiency. When the signer esigns a document, the signature is generated by the signer’s private key marked with the time that the document is signed. Any alteration made on the document after signing will invalidate the electronic signature.

  • What is digital signature?

    As an unique type of eSignature, a digital signature utilizes certificate-based digital IDs from trust service providers and validates the signing activity with various encryptions. It is often used for highly risky transactions. When assurance and authenticity are put on top priority, digital signature must be the first choice.

Differences between Electronic Signature and Digital Signature

Electronic SignatureDigital Signature
PurposeUsed to verify a documentUsed to verify a document
Document Processing PlatformBasic electronic signature;
Advanced electronic signature;
Click-to-sign signature;
Qualified signature
Using Microsoft and Adobe PDF only
RegulationNational acts and regulationsCertificate Authorities (CAs)
AuthorisationSpecific vendors, document creator or the participating partiesGovernment or non-government certification provider authorities
SecurityLess security featuresMore security features
DefinitionGeneric expression and much broader regarding electronic dataSignature with public-key based cryptography
Tampering Vulnerable to tamperingTamper-proof
StandardizationNo coding or standards corporatedAdvanced form of standardization (PKI)

How to Create an Electronic Signature

  1. Click Profile in Account and you can see Signature & Initials.

    click Picture to insert the signature file
  2. Click Add Signature in blue. There are three ways available to input your signatures.

    click Picture to insert the signature file
    1. Click Type to enter your name with your preferred front and save.

      click Picture to insert the signature file
    2. Click Draw to draw your signature with a mouse, touchpad, phone, tablet, or other digital devices and customize it with a front and color that you like.

      click Picture to insert the signature file
    3. Click to Upload a scanned copy of your readymade signature.

      click Picture to insert the signature file

Benefits of Using an Electronic Signature

Easy and efficient
Cocosign offers online signing solutions for SMBs and professionals with its easy-to-use systems and highly efficient features. With detailed onboarding guidelines, you can always find a way to sign with our tools quickly.
Legal and secure
CocoSign assures that all its eSignatures comply with eSignature laws. All esigned documents are legally valid just like handwritten notes. Coded by AES - 256 bit encryption technology, data is stored in AWS without any possibility for data breach.
Cost-saving and easy-to-manage
You can save money with electronic signatures by reducing the process of printing, storage and checking of paper documents.The Audit Trail and History in the dashboard clearly records every move which can help you manage the signing process easily .

How to Create a Digital Signature

  1. Go to our digital signature generator page.

    digital signature generator page
  2. Upload files in PDF, PNG, JPG, DOC, XLS to be signed.

    Upload files
  3. Select and drop fields from the toolbar on the right onto the document.

    Select and drop fields

Benefits of Using a Digital Signature

Encrypted and secure
With an advanced form of standardization(PKI), digital signatures encrypted your document in a tamper-forbidden way.
Unique and trusted
Digital certificates and PIN are necessary for digital signatures. Given a certificate-based digital ID, you’re able to create secure and authenticable digital signatures.
Valid and enforceable
Conforming to regulations like the eIDAS for the European Union, digital signatures are legally binding without any dispute. The Audit and Trail History in Document clearly records every detail of the documents from being sent to finished which can be presented as evidence in court.

Is it secure to use electronic signatures to sign documents?

With a bank-level security standard, CocoSign ensures that no information leakage will happen to your account. We have a series of measures to guarantee that you work safely:

  1. All data at rest is reserved in AWS. Acting as a WAF, CloudFlare protects CDN safe and sound from cyber attacks such as DDos.
  2. Users are only allowed to access their own account. TLS/HTTPS ensure that no third-party can steal the encrypted information except for the sender and receiver.
  3. Documents are protected by the AES - 256 bit encryption and stored in AWS S3 which means access can only be gained through approved links without any risk of data breach.
  4. Access to server and data is strictly controlled by CocoSign to make sure that no staff from our company will steal the data.

CocoSign Electronic and Digital Signature FAQ

  • What is a simple electronic signature?

    Electronic signature refers to signing documents online. It’s a digital form of signatures compared to wet signatures. With a high level of security, legal effect, and easy handling, electronic signature has been widely accepted.

  • How to create an electronic signature?

    Get into Profile in Account, and click Add Signature. Then you can choose to Type or Draw or Upload your signature

  • Which is better, e-signature or digital signature?

    It depends on what you require for the signature. Digital signatures are more secure but harder to obtain. They are preferred for the transactions that require higher levels of security, such as the ones in government and healthcare sectors. Electronic signatures, on the other hand, are easier to create. Less secure as they are, they still offer sufficient protection features and are legally valid in most cases. So if you’re not looking for top-level encryption and authentication, it would be more convenient for you to use an e-signature.

  • Can someone steal your electronic signature?

    It’s impossible. CocoSign adopts CloudFlare to protect the CDN which means you can always sign without any fear of duplication of your electronic signature.

  • What makes an electronic signature valid?

    As a legal online signing tool, CocoSign makes evidence of the signer's intent traceable. The Audit and Trail History function of CocoSign records every detail of the signing process which can fully demonstrate the signer’s intent.

  • How do I prove my electronic signature?

    Use a digital certificate from a TSP to authenticate a signer's identity. The digital certificates prove signing by binding the digital certificate with signature to the encrypted document.

Easier, Quicker, Safer eSignature Solution for SMBs and Professionals

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