A personal trainer contract is a formalized service agreement between a personal trainer and the client who is hiring the trainer’s services.

The personal trainer contract is used to define the terms of the training arrangement, including the compensation that the trainer will get for providing training services.

A personal trainer contract highlights the expectations and obligations of each party towards the other, such as the workout duration, intensity, payment terms, etc.

There are times when the client might not achieve the results that they have expected. For this reason, a personal trainer needs to avoid any guarantee in the contract. Instead, the personal trainer should mention ‘individual results may vary’ in the contract.

Part 2: When is a Personal Trainer Contract Used?

A personal trainer contract may be used in the following cases:

  • You are a personal trainer signing a new client
  • You are a client signing a new personal trainer
  • You are a gym owner/manager

For personal trainers, a personal trainer contract protects them from any unpaid sessions. If the trainer is fulfilling the obligations listed in the personal trainer contract, the contract can protect the trainer from any unfair claims by the client.

The personal trainer contract also protects the client by making sure the client gets the service the client has paid for. The client should get the number of training sessions with the entire duration as listed in the personal trainer contract.

Gym owners or managers also enter into personal trainer contracts with the trainers. In these contracts, the trainer specifies the type of payment (per session or flat fee), the services provided, and any other terms that are worth mentioning.

If either party defaults from the terms of a personal trainer contract, the other party can ask for a refund or take the matter to a small claims court.

Part 3: What should be included in a Personal Trainer Contract?

The components of a personal trainer contract may include:

Identification of Parties:

Name of the personal trainer and the other party (gym representative or the client) that is entering into the agreement with the personal trainer.

Services Provided:

The number of sessions, type of workout, duration of each session, and any additional services or utilities provided by the personal trainer

Personal Trainer Fee:

The fee of the personal trainer per session or a flat fee for the entire duration, the mode of payment, due date of payment, late fee, any penalty for non-payment of fee.

Early Termination:

Early termination clause suggests if the client and/or the personal trainer can end the contract before its expiry and the procedure for this early termination. The early termination clause should also include the refund policy in case the client terminates the contract.

Missing Sessions:

Any notice period by the client if they fail to attend a session, rescheduling of session, any applicable fee, etc.

Secure Your Clients With Our Personal Trainer Contract Template

CocoSign is providing you with an inclusive personal trainer contract sample proofread by leading legal experts. Download the contract template in PDF or Word format. Then, save and edit the document according to personal needs. Click below to get your copy of the document.


Personal trainer contracts need to be written in legal language and take into account any possible scenario that can lead to a conflict of opinion. Clients and personal trainers use personal trainer contract templates for this purpose.

CocoSign offers downloadable contract templates that can be tailored as per the requirement. There are other contract templates as well, pertaining to any and every case where one might need to draft a new contract.

All the templates are legally crafted by attorneys to hold valid in any court of law. Browse through the vast library of templates and download the one that matches your needs.


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