Cleaning is a daily requirement in both commercial and residential establishments and the needs are often satisfied by a cleaning or janitorial company. The services being requested vary in terms of size and expectations. But irrespective of the variation, it is important to get into a formal agreement first by signing a cleaning service contract.
Part 1: What is a Cleaning Contract Template?
A cleaning contract template is a ready-made legal document that can be reprinted and used by cleaning companies when dealing with clients. Think of the template as a boilerplate. Every necessary detail to be included in the contract is already present. You simply edit some fields, add your sections, provide your signature and it is now a legal cleaning contract.
What sets these templates apart from a normal piece of paper is that they are accepted by legal entities like attorneys, and law firms. In case of any legal proceedings, the contract will be recognized and looked at.
This is because the sample cleaning contract templates are made to comply with the rules and regulations of the cleaning industry. All the basic information which the law demands is covered and there is space offered to include your terms.
Part 2: What Are Included in a Cleaning Service Contract?
Since the document will be used in the legal proceedings, if required, it needs to contain all the details about the cleaning project. Here are the main essentials in the cleaning service agreement:
Scope of the project
The primary thing to be included in the contract is the scope of the work. The areas to be cleaned, the tools and machinery to be used, the number of janitors required, and so on. Essentially, the contract provides a brief overview of what the project is about and how the cleaning process is expected to go ahead.
Details about the cleaning company
Companies providing cleaning services have a unique registration number and a license number. This should perfectly be reflected in the contract. The name of the head person, billing number, and contact details are secondary.
This section should mention the total cost of the project and how it is going to be paid. Is it one-time upfront, in installments, or after completion of the task and inspection? When writing the figures down, do not hold back any hidden charges, except things like tips.
Some form of a dispute is inevitable. While most of them get resolved, some are too severe. This section should include every clause that may lead to a dispute and the project being abandoned or payment being withheld.
This section means that the parties involved have read and agreed to the terms and conditions mentioned in the contract.
Part 3: Why Is a Cleaning Service Contract Necessary?
Even though most people tend to neglect it, a cleaning contract holds significant importance. Therefore, it is highly advised to prepare a contract by using a cleaning service contract template before starting the cleaning work. Here are the reasons why such a contract is necessary:
Clarity on the project
With a contract in place, you (and anyone concerned) will be able to know what is expected from the project. Cleaning contractors can thus formulate a specialized plan to deliver their services, which would increase speed and efficiency.
A contract explicitly states the terms and conditions and the responsibility each party is expected to bear. Therefore, if someone strays away from the mentioned terms, the contracts make it easy to hold them accountable.
In the corporate environment, delays are frustrating and even damaging to some extent. Contracts, among other details, explicitly mention the starting and expected end date of the project. The cleaning company promises to complete the work within the given time frame and affirms the same via the contract. Therefore, the chances of delays are to a minimum.
Better management of clients
A large corporate house deals with multiple cleaning companies. Similarly, a cleaning company has to manage multiple clients. A contract makes it easier for both parties to manage their workload seamlessly.
A contract will ensure that your commitment doesn't go unpaid if the other party opts-out of the deal mid-way. The clauses mentioned will hold them liable to reimburse you in such cases.
A cleaning contract template is better than creating a contract from the ground up if speed is your priority. You can download the cleaning contract as well as other service contract templates and start using it in minutes. CocoSign offers a vast set of ready-to-use contract samples for almost all sectors including janitorial and cleaning. Download one now.
CLEANING SERVICES CONTRACT
I. The Parties. This Cleaning Services Contract, (“Agreement”) made ___________________, 20____ (“Effective Date”) made by and between:
Client: ___________________________________________________________ with a mailing address of ___________________, City of ___________________, State of ___________________, (“Client”)
Cleaner: ________________________________________________________ with a mailing address of ___________________, City of ___________________, State of ___________________, (“Cleaner”).
Service Provider and Client are each referred to herein as a “Party” and, collectively, as the "Parties."
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, the hires the Cleaner to work under the terms and conditions hereby agreed upon by the Parties:
II. Commencement Date. The term of this Agreement shall commence on ___________________, 20____ (“Commencement Date”) and terminate: (check one)
☐ - At-Will with written notification of at least ____ days’ notice.
☐ - On the date of ___________________, 20____.
III. Cleaner’s Duties. Cleaner agrees to perform work for the Client on the terms and conditions set forth in this Agreement and agrees to devote all necessary time and attention, within reason, to the performance of the duties as follows: _______________
Cleaner further agrees that in all aspects of their Duties that he/she/they shall comply with the policies, standards, and regulations of the Client and to the best of their ability.
IV. Payment Amount. The Client agrees to pay the Cleaner the following compensation for the Duties performed under this Agreement: (choose one)
☐ - $____ / Hour
☐ - $____ / per Cleaning
☐ - Other: _______________________________________________________.
Hereinafter known as the “Payment Amount”.
V. Payment Method. The Payment Amount shall be paid: (choose one)
☐ - Daily
☐ - Weekly
☐ - Bi-Weekly
☐ - Monthly
☐ - Per Cleaning
☐ - Other: _______________________________________________________.
Hereinafter known as the “Payment Method”. The Payment Amount and Payment Method shall be referred to as “Compensation”.
VI. Inspection of Duties. Any Compensation shall be subject to the Client inspecting the completed Duties of the Cleaner. If any of the Duties performed by the Cleaner, pursuant to this Agreement, is defective or incomplete, the Client shall have the right to notify the Cleaner, at which time the Cleaner shall promptly correct such work within reasonable time.
VII. Return of Property. Upon the termination of this Agreement, all property provided by the Client, including, but not limited to, cleaning supplies, uniforms, equipment and any other items must be returned by the Cleaner. Failure to do so may result in a delay in any final payment made by the Client.
VIII. Time is of the Essence. Cleaner acknowledges that time is of the essence in the performance of all Duties completed.
IX. Confidentiality. Cleaner acknowledges and agrees that all financial and accounting records, lists of property owned by Client, including amounts paid therefore, client and customer lists, and any other data and information related to the Client’s business (“Confidential Information”). Therefore, except for disclosures required to be made to advance the business of the Client and information which is a matter of public record, Cleaner shall not, during the terms of this Agreement or after its termination, disclose any Confidential Information for the benefit of the Cleaner or any other person, except with the prior written consent of the Client.
a.) Return of Documents. Cleaner acknowledges and agrees that all originals and copies of records, reports, documents, lists, plans, memoranda, notes, and other documentation related to the business of the Client containing Confidential Information shall be the sole and exclusive property of the Client that shall be returned to the Client upon termination of this Agreement or upon written request of the Client.
b.) Injunction. Client agrees that it would be difficult to measure damage to the Client’s business from any breach by the Cleaner under this Section, therefore, any monetary damages would be inadequate remedy for such breach. Accordingly, the Cleaner agrees that if he/she/they should breach this Section, the Client shall be entitled to, in addition to all other remedies it may have at law
or equity, to an injunction or other appropriate orders to restrain any such breach, without showing or proving actual damages sustained by the Client
a.) No Release. Cleaner agrees that the termination of this Agreement shall not release him/her/they from the obligations in this Section.
X. Taxes. Cleaner shall pay and be solely responsible for all withholdings, including, but not limited to, Social Security, State unemployment, State and Federal income taxes, and any other obligations. In addition, Cleaner shall pay all applicable sales or use taxes on labor provided and materials furnished or otherwise required by law in connection with the Duties performed.
XI. Independent Contractor Status. Cleaner acknowledges that he/she/they are an independent contractor and is not an agent, partner, joint venture, nor employee of the Client. Cleaner shall have no authority to bind or otherwise obligate the Client in any manner nor shall the Cleaner represent to anyone that it has a right to do so. Cleaner further agrees that in the event that the Client suffers any loss or damage as a result of a violation of this provision the Cleaner shall indemnify and hold harmless the Client from any such loss or damage.
XII. Safety. Cleaner shall, at his/her/their own expense, be solely responsible for protecting its employees, sub-Cleaners, material suppliers, and all other persons from risk of death, injury or bodily harm arising from or in any way related to the Duties or the site where it is being performed (“Work Site”). In addition, Cleaner agrees to always act in accordance with the rules and regulations administered by federal law and OSHA. Cleaner shall be solely responsible and liable for any penalties, fines, or fees incurred.
XIII. Alcohol and Drugs. Cleaner agrees that the presence of alcohol and drugs are prohibited while performing the Duties and on the Work Site. If the Cleaner, or any of their agents, employees, or sub-Cleaners are determined to be present or with alcohol or drugs in their possession this Agreement shall terminate immediately.
XIV. Successors and Assigns. The provisions of this Agreement shall be binding upon and inured to the benefit of heirs, personal representatives, successors and assigns of the Parties. Any provision hereof which imposes upon the Cleaner or Client an obligation after termination or expiration of this Agreement shall survive termination or expiration hereof and be binding upon the Cleaner or Client.
XV. Default. In the event of default under this Agreement, the defaulted Party shall reimburse the non-defaulting Party or Parties for all costs and expenses reasonably incurred by the non-defaulting Party or Parties in connection with the default, including without limitation, attorney’s fees. Additionally, in the event a suit or action is filed to enforce this Agreement or with respect to this Agreement, the prevailing Party or Parties shall be reimbursed by the other Party for all costs and expenses incurred in connection with the suit or action, including without limitation, reasonable attorney’s fees at the trial level and on appeal.
XVI. No Waiver. No waiver of any provision of this Agreement shall be deemed, or shall constitute a continuing waiver, no waiver shall be binding unless executed in writing by the Party making the waiver.
XVII. Governing Law. This Agreement shall be governed by and shall be construed in accordance with the laws in the State of ___________________.
XVIII. Severability. If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired, or invalidated.
XIX. Entire Agreement. This Agreement constitutes the entire agreement between the Parties to its subject matter and supersedes all prior contemporaneous agreements, representations and understandings of the Parties. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing by all Parties.
XX. Additional Acknowledgments. Both Parties acknowledge and agree that: (a) the Parties are executing this Agreement voluntarily and without any duress or undue influence; (b) the Parties have carefully read this Agreement and have asked any questions needed to understand the terms, consequences, and binding effect of this Agreement and fully understand them; and (c) the Parties have sought the advice of an attorney of their respective choice if so desired prior to signing this Agreement.
IN WITNESS WHEREOF, the Parties hereto agree to the above terms and have caused this Agreement to be executed in their names by their duly authorized officers.
Client’s Signature _______________________ Date ____________
Print Name _______________________
Cleaner’s Signature _______________________ Date ____________
Print Name _______________________