Are you looking for child care services for your kids? Are you a child care agency providing daycare services for busy parents or guardians? In such cases, you may need a proper daycare contract to protect your rights and interests.
Part 1: What is a Daycare Contract?
A daycare contract is a one of the service contract. It is a binding agreement between the service provider, i.e. daycare and the client, or parents in terms of child care. Child care contracts are supposed to contain all the information that a parent/guardian or daycare provider should be made aware of, or what other child care contracts usually include.
The agreement defines the expectations of either party regarding the child care services and helps both the parents/guardians and daycare providers choose what’s best for them.
Gain Access to Your Daycare Contract Template Today!
For working parents, you could find a suitable daycare facility to look after your kid under some defined boundaries. To make things easier for you, we present a compelling, downloadable, and legally compliant daycare contract template that you could use.
Part 2: What’s Included in a Daycare Contract?
As mentioned above, every little detail should be covered under such a service contract, primarily because this is your child’s formative years and they deserve the best. CocoSign has sample daycare contract templates that you can go through. Our daycare contracts are detailed to a fault, and include:
Licenses:
State licenses for the business, how qualified creche people are, and so on
Time:
Work hours of parents and creche or daycare service providers
Fees:
What is the cost? Cash or online payment or cheques? Per-child or per-hour? Weekly or monthly? Ending or starting date of the month? Any late fee policies? Fees during holidays, vacations or emergencies (such as Covid-19 or war), refund policies, so on
Notices:
The daycare contract should also mention the minimum notice period before terminating a daycare contract, and also before the family/daycare provider goes on a vacation, and in cases of late payments by parents/guardians, or any illness in the child, and so on.
Emergencies:
What the daycare service provider does in cases of medical and/or other emergencies
Rules:
Potty and disciplinary training in the care center
Pickup:
A name list of authorized pickup persons should be provided, along with what steps the daycare provider/parent takes if someone else steps in, or if the pickup is taking longer than usual, and so on.
Safety:
A clear statement of the safety measures and supervision of the daycare building
General House Rules:
The contract should also list general services, perks and rules in the daycare center, such as TV programs, nap time, socialising (birthdays, parties, games, storytelling, etc.), and so on, are done.
Food quality:
Nutritional quality of provided meals, how and when children are fed, what food on what day, and so on
Part 3: What is the Purpose of a Daycare Contract?
The purpose of a daycare contract is very simple - to lay down both parties’ ground rules and expectations for each other. A detailed daycare contract has everything a parent or a daycare provider needs to know, and thus both parties can make informed decisions about their children or business respectively.
Gain Access to Your Daycare Contract Template Today!
For working parents, you could find a suitable daycare facility to look after your kid under some defined boundaries. To make things easier for you, we present a compelling, downloadable, and legally compliant daycare contract template that you could use.
Part 4: When to Use a Daycare Contract?
When to use a daycare contract as parents/guardians:
- To set your expectations for the daycare provider
- To declare your financial capabilities and income sources
- To try and clarify any misconceptions for the future regarding timings, fees, activities in daycare, etc.
When to use a daycare contract if you own a daycare business:
- To declare your capacity, capabilities and offerings as a daycare provider
- To set expectations for parents/guardians such as fees, notices regarding late fees or vacations or child illness, and so on
- To declare what steps to take in emergencies
Whether you’re a daycare business or parent/guardian, CocoSign provides premium and free daycare contract templates for you to personalize your own daycare contract.
We lay down all the essential details and more, thus making your legal daycare contract solid as a rock. Check the CocoSign library and select among the thousands of contract templates, the best one for you.
DOCUMENT PREVIEW
DAYCARE / CHILDCARE AGREEMENT
I. The Parties. This Daycare/Childcare Services Agreement, (“Agreement”) made ___________________, 20____ (“Effective Date”) made by and between:
Parent(s): ____________________________________________________________, with a mailing address of ___________________, City of ___________________, State of ___________________, (“Parent(s)”)
AND
Child Care Provider: ___________________________________________________, with a mailing address of ___________________, City of ___________________, State of ___________________, (“Child Care Provider”).
Child Care Provider and Client are each referred to herein as a “Party” and, collectively, as the "Parties."
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, the hires the Child Care Provider to work under the terms and conditions hereby agreed upon by the Parties:
II. The Children. This Agreement shall only be for the following child(ren) named below:
Child’s Name ___________________ Date of Birth ___________________
Child’s Name ___________________ Date of Birth ___________________
Child’s Name ___________________ Date of Birth ___________________
Hereinafter known as the “Child(ren)”.
III. Term. The term of this Agreement shall commence on ___________________, 20____ (“Commencement Date”) and terminate: (check one)
☐ - At-Will with written notification of at least ____ days’ notice.
☐ - On the date of ___________________, 20____.
IV. Child Care Services. The Child Care Provider agrees to supply the necessary daily care to the Child(ren). Such daily care shall include, but not be limited to, constant supervision, viewing social engagements, promoting good behavior, and any of the following extra services: (check all that apply)
☐ - Changing Diapers
☐ - Providing Snacks/Food/Meals
☐ - Other. _______________________________________________________.
Hereinafter known as the “Child Care Services”.
V. Schedule. The Child Care Provider shall provide their Services to the Child(ren) in accordance with the following weekly schedule: (check all that apply)
Days Start Time End Time
☐ - Monday ____:____ ☐ AM ☐ PM ____:____ ☐ AM ☐ PM
☐ - Tuesday ____:____ ☐ AM ☐ PM ____:____ ☐ AM ☐ PM
☐ - Wednesday ____:____ ☐ AM ☐ PM ____:____ ☐ AM ☐ PM
☐ - Thursday ____:____ ☐ AM ☐ PM ____:____ ☐ AM ☐ PM
☐ - Friday ____:____ ☐ AM ☐ PM ____:____ ☐ AM ☐ PM
☐ - Saturday ____:____ ☐ AM ☐ PM ____:____ ☐ AM ☐ PM
☐ - Sunday ____:____ ☐ AM ☐ PM ____:____ ☐ AM ☐ PM
a.) Late Pickup. If the Parent(s) is going to be late picking up their child(ren), every effort must be made to contact the Child Care Provider. A late pickup fee of $____ shall be administered if the Parent(s) are more than ____ minutes late after the child’s pickup date (“Late Pickup Fee”). The Late Pickup Fee shall be administered to each child that has not been picked up.
b.) Overtime Care (with approval). If the Parent(s) has received approval from the Child Care Provider for overtime care of the Child(ren), the Child Care Provider shall provide such care at a rate of $____ per hour.
c.) Overtime Care (without approval). If the Parent(s) has not received approval from the Child Care Provider for overtime care of the Child(ren), the Child Care Provider shall provide such care at a rate of $____ per hour.
VI. Holidays. The Parties acknowledge and agree that the Child Care Provider will not be available on the following national holidays: (check all that apply)
☐ - New Year’s Day
☐ - Martin Luther King Jr Day
☐ - President’s Day
☐ - Memorial Day
☐ - Independence Day
☐ - Labor Day
☐ - Columbus Day
☐ - Veterans’ Day
☐ - Thanksgiving
☐ - Christmas Day
VII. Payment Amount. Under this Agreement, the Child Care Provider shall provide Services of $__________ for each child per ☐ Hour ☐ Day ☐ Week ☐ Month (“Payment Amount”).
VIII. Payment Method. The Payment Amount shall be paid: (check one)
☐ - Daily
☐ - Weekly
☐ - Bi-Weekly
☐ - Monthly
☐ - Other: _______________________________________________________.
Hereinafter known as the “Payment Method”. The Payment Amount and Payment Method shall be referred to as “Compensation”.
IX. Deposit. The Parent(s) is/are: (check one)
☐ - Required to pay a deposit in the amount of $__________ to the Child Care Provider as security and may be applied for any damage made on the premises by the Child(ren) or for any unpaid balances by the Parent(s) any Services provided (“Deposit”). If the Deposit is used by the Child Care Provider, for any reason, the Child Care Provider shall demand the Deposit is repaid to the aforementioned amount or this Agreement shall terminate within five (5) business days.
☐ - Not required to pay a deposit before the Child Care Provider is able to provide their Services.
X. Absent. If any Child(ren) are to be absent, the Child Care Provider requires that at least ____ day(s) notice be provided. If any Child(ren) are absent with proper notice, the Parent(s) shall be charged ___________________ for the absent day(s).
If any Child(ren) are absent without proper notice, the Parent(s) shall be charged the full amount as if their Child(ren) were provided Child Care Services for the absent period.
XI. Vacation Times. The following vacation times shall be administered to each Party: (check all that apply):
☐ - Parent(s) Vacation. The Parent(s) must provide at least ____ day(s) notice before their Child(ren) is on vacation. During the Parent(s) vacation, the Parent(s) are ☐ required ☐ not required to pay for Child Care Services during such vacation.
☐ - Child Care Provider(s) Vacation. The Child Care Provider(s) must provide at least ____ day(s) notice before going on vacation.
XII. Damages. If any of the Child(ren), while under the Child Care Provider’s supervision, causes any damage to the premises other than normal wear and tear on toys, furniture, or damage, the Parent(s) shall be responsible for repairing any said damage caused by the Child(ren).
