If you are looking for the template for a New York rental lease agreement, you have come to the right place. At CocoSign, you will find many practical templates for your NY rental lease agreements. As rental leases are more complex than other lease agreements.
Therefore, it is important to do complete paperwork correctly. To make a comprehensive New York Rental Lease Agreement, you should include:
- Landlord Information and Lease Disclosures
- Withhold Rent and Late Fees
- Move-in Checklist and Termination Rules
What Is a New York Lease Agreement?
A New York lease agreement is a legal contract between the landlord and the tenant. It contains all the terms and agreements of renting out a property in New York. Such legal contracts make the rental process more durable and official.
Additionally, the rental lease agreement for NY help maintain reliability and build a trustworthy relationship between the tenant and the landlord. It contains crucial details that bind both the involved parties.
Moreover, the agreement can be of a month to month basis or yearly rental basis. These contain all the specifics including the start and end dates, rules and regulations, pre-decided rental costs, etc.
New York Landlord and Tenant Laws
A city as busy as New York has millions of people coming in and renting out spaces every year. However, to maintain the standard of the agreement, there are certain rent rules and laws in place. These assure that the landlord and the tenants follow
When it comes to leasing property in Missouri, rental agreements properly.
Some of the laws worth highlighting here include:
Tenant Rights to Withhold Rent:
If the landlord fails to manage the necessary repairs/maintenance, the tenant can exercise his or her right to withhold rent.
Termination and Eviction Rules:
According to the New York state laws, the landlord can legally specify how he would like to terminate any tenancy. For example, a landlord can provide an unconditional quit notice with around 15 days to the tenant to move-out.
Failure to do so during this period will lead the landlord to file for eviction. Similarly, many more set laws provide the tenants' protection rights against landlord retaliation.
For example, if the tenant asks for a legal right such as unsanitary housing situations, he can take legal action. There are laws for just and fair housing rights, termination, and evictions rights, and so on.
New York Lease Disclosures & Addendums
State laws of New York have made it mandatory for all residential lease agreements to contain the following three disclosures:
Bed Bug Disclosure:
The lease must contain the property’s bed bug history. Any property which has bed bugs is not rent-able unless the landlord clears the infestation. While presenting an agreement, the landlord must state the current status of his property. All current and prior bed bug infestations are important to mention.
Operative Fire Sprinkler System Notice:
The rental lease agreement should highlight the status of the rental unit whether it has a fire sprinkler system.
Lead Paint Disclosure:
This is for any building or units built before the year 1978. The landlord must mention in the lease agreement the risks of exposure to lead-based paints. The tenant deserves an EPA-approved pamphlet. Moreover, the tenant can legally demand additional reports about the presence of lead paint anywhere in the unit.
Optional Disclosures & Addendums
As per New York state laws, there are some disclosures and addendums which are not mandatory to include. The landlord can add these disclosures to prevent any future conflicts that may potentially arise. Some of them include:
- Move-in checklist: Any previous damages of the property are important to include in this checklist. The tenants will know that they are responsible for any new damages they cause during their tenancy.
- Late Fees or Returned Checks: Landlords can charge late fee charges for late payment of rent. Likewise, they can charge an additional fee for any check that bounces. The lease document must include the amount of these fees. This should not be more than 10% of the monthly rent.
- Personal details of the landlord: It is a recommendation to add the contact information of the landlord in the lease. Although it is not mandatory, it helps the tenants to reach out and establish communication if need be.
As explained above, a vast number of details are necessary for creating the perfect rental lease agreement for New York properties. This requires ample time and research, all of which can be handled by legal representatives.
However, attorneys generally charge quite a lot to conduct such simple work. Therefore, CocoSign provides a satisfactory New York rental lease agreement template which serves as a baseline contract.
Moreover, one can include additional disclosures and addendums and shape it into the perfect contract as per requirements. At CocoSign, the collection of different agreement types is quite extensive and complete.
This Lease Agreement (this “Agreement”) is made this __________, 20___ by and between:
Landlord: _______________________ (“Landlord”) AND
Tenant(s): _________________________________________________________ (“Tenant”).
In the event there is more than one Tenant, each reference to “Tenant” shall apply to each of them, jointly and severally. Each Tenant is jointly and severally liable to Landlord for payment of rent and performance in accordance with all other terms of this Agreement. Each Landlord and Tenant may be referred to individually as a “Party” and collectively as the “Parties.”
Premises. The premises leased is a/an ☐ apartment ☐ house ☐ condominium ☐ room
☐ townhouse ☐ duplex ☐ semi-detached house ☐ other: _____________ with:
(a) _____ bedroom(s)
(b) _____ bathroom(s)
(c) _____ parking space(s) ☐ Parking is not included with the Premises
located at _______________, City of _______________, State of _______________, _______________ (the “Premises”).
☐ The Premises includes the following storage space:________________________________________.
Furnishings: (check one)
☐ The Premises is NOT furnished.
☐ The Premises includes the following furnishings: __________________________________________
Additional description of the premises: ____________________________________________________
2. Agreement to Lease. Landlord agrees to lease to Tenant and Tenant agrees to lease from Landlord, according to the terms and conditions set forth herein, the Premises.
3. Term. This Agreement shall be considered a: (check one)
☐ Fixed Lease. This Agreement will be for a term beginning on __________, 20___ and ending on __________, 20___ (the “Term”). At the end of the Term:
☐ A month-to-month holdover tenancy will be created. If Landlord accepts a rent payment from Tenant, other than past due rent or additional rent, after the Term expires, both parties understand that a month-to-month holdover tenancy will be created at the agreed upon monthly rent, unless proper notice has been served as required by applicable laws. If either Tenant or Landlord wishes to end the month-to-month tenancy, such Party must provide at least thirty (30) days’ written notice before the desired termination date.
☐ The Tenant must vacate the Premises. Unless this Agreement has been extended by mutual written agreement of the Parties, there will be no holding over past the Term under the terms of this Agreement under any circumstances. If it becomes necessary to commence legal action to remove Tenant from the Premises, the prevailing Party will be entitled to attorney’s fees and costs in addition to damages.
☐ Month-to-Month Lease. This Agreement will be for a term beginning on __________, 20___ and continuing month-to-month until either Landlord or Tenant terminates this Agreement by providing the other Party with proper written notice of termination (the “Term”).
4. Rent. Tenant will pay Landlord a monthly rent of $__________ for the Term. Rent will be payable in advance and due on the _______ day of each month during the Term. The first rent payment is payable to Landlord when Tenant signs this Agreement. Rent will be paid to Landlord at Landlord's address provided herein (or to such other places as directed by Landlord) by mail or in person by one of the following methods: ☐Cash ☐Personal check ☐Money order ☐Cashier’s check ☐Credit card ☐PayPal ☐Electronic transfer ☐Other:__________________, and will be payable in U.S. Dollars.
☐ Rent for any period during the Term which is for less than one month will be a pro rata portion of the monthly installment.
☐ The Tenant agrees to pay $__________ for each dishonored bank check.
5. Guaranty. (check one)
☐ A guarantor is required for the Tenant. _______________________ located at _______________, City of _______________, _______________, _______________ (“Guarantor”) promises to unconditionally guarantee to Landlord, the full payment and performance by Tenant of all financial duties and obligations arising out of this Agreement. Guarantor agrees to joint and several liability with Tenant for Tenant’s financial duties and obligations under this Agreement including rent, damages, fees and costs. Guarantor further agrees that this guaranty shall remain in full force and effect and be binding on Guarantor until this Agreement is terminated.
☐ A guarantor is NOT required for the Tenant.
6. Late Fee. (check one)
☐ A late fee will be charged if rent is not paid on time. Rent paid after the _______ day of each month will be deemed as late; and if rent is not paid within _______ days after such due date, Tenant agrees to pay:
☒ a set late charge of $__________.
☐ _______ % of the balance due per day for each day that rent is late.
☐ A late fee will NOT be charged.
7. Additional Rent.
13. Maintenance and Repairs. Tenant will maintain the Premises, including all appliances and fixtures (☐ and furnishings), in clean, sanitary and good condition and repair. Tenant will not remove Landlord’s appliances and fixtures (☐ and furnishings) from the Premises for any purpose. If repairs other than general maintenance are required, Tenant will notify Landlord for such repairs. In the event of default by Tenant, Tenant will reimburse Landlord for the cost of any repairs or replacement.
☐ Tenant will also maintain the grounds, which is part of the Premises. (Do not check if leasing an apartment)
14. Rules and Regulations. (check one)
☐ There are separate rules and regulations governing the Premises. Landlord has prescribed the rules and regulations governing Tenant’s use and enjoyment of the Premises, attached hereto as Exhibit A, and incorporated by reference herein. Tenant acknowledges receipt of and agrees to adhere to such regulations.
☐ There are NO separate rules and regulations governing the Premises.
15. Military Clause. (check one)
☐ The Tenant may terminate their lease early for active duty. In the event Tenant is, or hereafter becomes, a member of the United States Armed Forces (the “Military”) on extended active duty, and Tenant receives permanent change of station orders to depart from the area where the Premises is located or is relieved from active duty, retires or separates from the Military, or is ordered into Military housing, then Tenant may terminate this Agreement upon giving thirty (30) days written notice to Landlord. Tenant shall also provide to Landlord a copy of the official orders or a letter signed by Tenant’s commanding officer, reflecting the change which warrants termination under this Section. Tenant will pay prorated rent for any days Tenant occupies the dwelling past the first day of the month rent is due. Any security deposit will be promptly returned to Tenant, provided there are no damages to the Premises.
☐ The Tenant may NOT terminate their lease early for active duty.
16. Reasonable Accommodations. Landlord agrees to comply with all applicable laws providing equal housing opportunities, including making reasonable accommodations for known physical or mental limitations of qualified individuals with a disability, unless undue hardship on Landlord would result. Tenant is responsible for making Landlord aware of any such required accommodations that are reasonable and will not impose an undue hardship on Landlord. If Tenant discloses a disability and requests an accommodation, Landlord has the right to have a qualified healthcare provider verify the disability if the disability is not readily apparent, and Landlord has the right to use the qualified healthcare provider verifying the disability as a resource for providing the reasonable accommodation.
17. Sex Offender Registry. Pursuant to law, information about specified registered sex offenders is made available to the public. Tenant understands and agrees that they are solely responsible for obtaining any and all information contained in the state or national sex offender registry for the area surrounding the Premises, which can be obtained online or from the local sheriff’s department or other appropriate law enforcement officials. Depending on an offender’s criminal history, this information will include either the address at which the offender resides or the community of residence and zip code in which he or she resides.
18. Compliance. Tenant agrees to comply with all applicable laws, ordinances, requirements and regulations of any federal, state, county, municipal or other authority.
19. Mechanics’ Lien. Tenant understands and agrees that Tenant and anyone acting on Tenant’s behalf does not have the right to file for mechanic’s liens or any other kind of liens on the Premises. Tenant agrees to give actual advance notice to any contractors, subcontractors or suppliers of goods, labor or services that such liens are invalid. Tenant further agrees to take the additional steps necessary to keep the Premises free of any and all liens that may result from construction completed by or for Tenant.
20. Alterations. Tenant will not make any alteration, addition or improvement to the Premises without first obtaining Landlord’s written consent. Any and all alterations, additions or improvements to the Premises are without payment to Tenant and will become Landlord’s property immediately on completion and remain on the Premises, unless Landlord requests or permits removal, in which case Tenant will return that part of the Premises to the same condition as existed prior to the alteration, addition or improvement. Tenant will not change any existing locks or install any additional locks on the Premises without first obtaining Landlord's written consent and without providing Landlord a copy of all keys.
21. Smoking. (check one)
☐ Smoking of any kind is strictly prohibited on any part of the Premises. This prohibition applies to Tenant and any visitor, guest or other occupant on the Premises.
☐ Smoking is permitted on the Premises.
22. Pets. (check one)
☐ Tenant is NOT allowed to have or keep any pets, even temporarily, on any part of the Premises.
☐ Tenant is allowed to have the following pets on the Premises: ________________________________. The unauthorized presence of any pet will subject Tenant to penalties, damages, deductions and/or termination of this Agreement. Properly trained service animals that provide assistance to individuals with disabilities may be permitted on the Premises with the prior written consent of Landlord, which shall not be unreasonably withheld. Tenant will be responsible for the costs of defleaing, deodorizing and/or shampooing all or any portion of the Premises if a pet has been on the Premises at any time during the Term (whether with or without written consent of Landlord). If Tenant does keep an authorized pet on the Premises, Tenant will pay to Landlord a pet deposit in the amount of $_________.
23. Inspection Checklist. (check one)
☐ In order to avoid disagreements about the condition of the Premises, at the time of accepting possession of the Premises, Tenant will complete the Inspection Checklist incorporated herein by reference and attached hereto as Exhibit B and record any damage or deficiencies that exist at the commencement of the Term. Landlord will be liable for the cost of any cleaning or repair to correct damages found at the time of the inspection. Tenant will be liable for the cost of any cleaning and/or repair to correct damages found at the end of the Term if not recorded on the inspection checklist, normal wear and tear excepted.
☐ The Tenant is NOT required to complete an inspection checklist.
24. Fire and Casualty. If the Premises are damaged by fire or other serious disaster or accident and the Premises becomes uninhabitable as a result, (a) Tenant may immediately vacate the Premises and terminate this Agreement upon notice to Landlord or (b) Landlord may terminate this Agreement upon notice to Tenant. Tenant will be responsible for any unpaid rent or will receive any prepaid rent up to the day of such fire, disaster or accident. If the Premises are only partially damaged and inhabitable, Landlord may make full repairs and will do so within a prompt and reasonable amount of time. At the discretion of Landlord, the rent may be reduced while the repairs are being made.
25. Liability. Landlord is not responsible or liable for any loss, claim, damage or expense as a result of any accident, injury or damage to any person or property occurring anywhere on the Premises, unless resulting from the negligence or willful misconduct of Landlord.
26. Renter’s Insurance. (check one)
☐ Tenant is required to obtain, and maintain at all times during the Term, a renter’s insurance policy with a minimum of $100,000.00 personal liability coverage. Tenant will name Landlord as an interested party or additional insured. Tenant will provide Landlord with a certificate or proof of insurance upon request.
☐ Tenant is NOT required to obtain a renter’s insurance policy.
27. Assignment and Subletting. (check one)
☐ Tenant may assign this Agreement as to any portion or all of the Premises or make or permit any total or partial sublease or other transfer of any portion or all of the Premises.
☐ Tenant must obtain Landlord’s written consent prior to assignment or sublease of the Premises.
☐ Tenant will NOT assign this Agreement as to any portion or all of the Premises or make or permit any total or partial sublease or other transfer of any portion or all of the Premises.
28. Insurance Requirements. Tenant will not do or permit to be done any act or thing that will increase the insurance risk under any policy of insurance covering the Premises. If the premium for such policy of insurance increases due to a breach of Tenant’s obligations under this Agreement, Tenant will pay the additional amount of premium as additional rent under this Agreement.
29. Right of Entry. Landlord or its agents may enter the Premises at reasonable times to inspect the Premises, to make any alternations, improvements or repairs or to show the Premises to a prospective tenant, buyer or lender. In the event of an emergency, Landlord may enter the Premises at any time.
30. Surrender. Tenant will deliver and surrender to Landlord possession of the Premises immediately upon the expiration of the Term or the termination of this Agreement, clean and in as good condition and repair as the Premises was at the commencement of the Term, reasonable wear and tear excepted.
31. Default. In the event of any default under this Agreement, Landlord may provide Tenant a notice of default and an opportunity to correct such default. If Tenant fails to correct the default, other than a failure to pay rent or additional rent, Landlord may terminate this Agreement by giving a _______
day written notice. If the default is Tenant’s failure to timely pay rent or additional rent as specified in this Agreement, Landlord may terminate this Agreement by giving a _______ day written notice to Tenant. After termination of this Agreement, Tenant remains liable for any rent, additional late, costs, including costs to remedy any defaults, and damages under this Agreement.
32. Remedies If this Agreement is terminated due to Tenant’s default, Landlord may, in addition to any rights and remedies available under this Agreement and applicable law, use any dispossession, eviction or other similar legal proceeding available in law or equity.
33. Subordination. This Agreement and Tenant’s right under it shall be subject and subordinate to the lien, operation and effect of each existing or future mortgage, deed of trust, ground lease and/or any other similar instrument of encumbrance covering any or all of the Premises, if any, and each renewal, modification, consolidation, replacement or extension thereof.
34. Condemnation. If all or substantially all of the Premises are covered by a condemnation including the exercise of any power of eminent domain by a governmental authority, this Agreement shall terminate on the date possession of the Premises is taken by the condemning authority, and all rent under this Agreement shall be prorated and paid to such date. Landlord is entitled to collect from the condemning authority the entire amount of any award made in any proceeding. Tenant waives any right, title or interest which Tenant may have to any such award and agrees to not make any claim for the Term of this Agreement.
35. Hazardous Materials. Tenant shall not keep on the Premises any item of a dangerous, flammable, or explosive character that might unreasonably increase the danger of fire or explosion on the Premises or that might be considered hazardous or extra hazardous by any responsible insurance company.
36. Lead Disclosure. (check one)
☐ The Premises was built prior to 1978. Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips and dust can pose health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant women. Before renting pre-1978 housing, Landlord must disclose the presence of known lead-based paint and/or lead-based paint hazards in the dwelling. Tenant must also receive a federally approved pamphlet on lead poisoning prevention.
☐ The Premises was NOT built prior to 1978.
37. Notices. All notices given under this Agreement must be in writing. A notice is effective upon receipt and shall be delivered in person, sent by overnight courier service or sent via certified or registered mail.
Notices shall be sent to the Landlord at the following address:
Notices shall be sent to the Tenant at the following address:
38. Quiet Enjoyment. If Tenant pays the rent and performs all other obligations under this Agreement, Tenant may peaceably and quietly hold and enjoy the Premises during the Term.
39. No Waiver. No Party shall be deemed to have waived any provision of this Agreement or the exercise of any rights held under this Agreement unless such waiver is made expressly and in writing.
40. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable in whole or in part, the remaining provisions shall not be affected and shall continue to be valid, legal and enforceable as though the invalid, illegal or unenforceable part had not been included in this Agreement.
41. Successors and Assigns. This Agreement will inure to the benefit of and be binding upon the Parties and their permitted successors and assigns.
42. Governing Law. The terms of this Agreement and the rights and obligations of the Parties hereto shall be governed by and construed in accordance with the laws of the State of ______________ without regard to its conflicts of laws provisions.
43. Disputes. Any dispute arising from this Agreement shall be resolved through:
☐ Court litigation. Disputes shall be resolved in the courts of the State of ______________.
☐ If either Party brings legal action to enforce its rights under this Agreement, the prevailing party will be entitled to recover from the other Party its expenses (including reasonable attorneys’ fees) incurred in connection with the action and any appeal.
☐ Binding arbitration. Binding arbitration shall be conducted in accordance with the rules of the American Arbitration Association.
☐ Mediation, then binding arbitration. If the dispute cannot be resolved through mediation, then the dispute will be resolved through binding arbitration conducted in accordance with the rules of the American Arbitration Association.
44. Amendments. This Agreement may be amended or modified only by a written agreement signed by the Parties.
45. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, and all of which together shall constitute one and the same document.
46. Headings. The section headings herein are for reference purposes only and shall not otherwise affect the meaning, construction or interpretation of any provision in this Agreement.
47. Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes and cancels all prior agreements of the Parties, whether written or oral, with respect to the subject matter.
48. Miscellaneous. ___________________________________________________________________
Disclosure of Information on Lead-Based Paint and/or Lead-Based Paint Hazards
Lead Warning Statement
Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant women. Before renting pre-1978 housing, lessors must disclose the presence of known lead-based paint and/or lead-based paint hazards in the dwelling. Tenant must also receive a federally approved pamphlet on lead poisoning prevention.
(a) Presence of lead-based paint and/or lead-based paint hazards (check (i) or (ii) below):
(i) ____ Known lead-based paint and/or lead-based paint hazards are present in the housing (explain): _________________________________________________________________________
(ii) ____ Lessor has no knowledge of lead-based paint and/or lead-based paint hazards in the housing.
(b) Records and reports available to the lessor (check (i) or (ii) below):
(i) ____ Lessor has provided the lessee with all available records and reports pertaining to lead-based paint and/or lead-based paint hazards in the housing (list documents below): ____________________
(ii) ____ Lessor has no reports or records pertaining to lead-based paint and/or lead-based paint hazards in the housing.
Tenant’s Acknowledgment (initial)
(c) ________ Tenant has received copies of all information listed above.
(d) ________ Tenant has received the pamphlet Protect Your Family from Lead in Your Home.
Agent’s Acknowledgment (if any) (initial)
(e) ________ Agent has informed the landlord of the landlord’s obligations under 42 U.S.C. 4852d and is aware of his/her responsibility to ensure compliance.
Certification of Accuracy
The following parties have reviewed the information above and certify, to the best of their knowledge, that the information they have provided is true and accurate.
RULES AND REGULATIONS
Tenant shall abide by the following rules and regulations while occupying the Premises:
☐ Tenant will not obstruct the driveways, sidewalks, courts, entry ways, stairs and/or halls.
☐ Tenant will keep all windows, glass, window coverings, doors, locks and hardware in good, clean order and repair.
☐ Tenant will not obstruct or cover the windows or doors.
☐ Tenant will not leave windows or doors in an open position during any inclement weather.
☐ Tenant will not hang any laundry, clothing, sheets, etc. from any window, rail, porch or balcony nor air or dry any of same within any yard area or space.
☐ Tenant will not cause or permit any locks or hooks to be placed upon any door or window without the prior written consent of Landlord.
☐ Tenant will keep all air conditioning filters clean and free from dirt.
☐ Tenant will keep all bathrooms, sinks, toilets, and other water and plumbing supplies in good order and repair, and shall use same only for the purposes for which they were constructed.
☐ Tenant will not allow any sweepings, rubbish, sand, rags, ashes or other substances to be thrown or deposited into any sinks or toilets.
☐ Tenant's family and guests shall not make or permit any loud or improper noises, or otherwise disturb other residents in the immediate area.
☐ Tenant will deposit all trash, garbage, rubbish or refuse in the locations provided therefore.
☐ Tenant will abide by and be bound by any and all rules and regulations affecting the Premises or the common areas of the Premises which may be adopted or promulgated from time to time by Landlord.