When someone hires a speaker for the event, how do they do it? Probably, by asking the speaker if he/she will do a particular job at a particular event.
But what if he/she backs out at the last minute? It would be difficult to replace that person and also the mental and monetary stress will be huge. That is where a speaker agreement comes into the picture.
A speaker agreement also known as speaker engagement agreement is created to bind two parties, the event organizer and the speaking service provider. Let’s read the following sections to learn about this agreement in detail.
What Is a Speaker Agreement?
A legally bound document created between two parties to agree on delivering speaking service at an event is a speaker agreement. The two parties involved are the event host who has organized the event and the speaker who will be doing the speaking work at the event.
This agreement is imperative when two parties are working together just for speaking service as it will outline all the details of the speaking work to be done.
It also states the details about the event at which the speaker is supposed to serve, payment information, and compensation to clear out any misunderstanding.
Why Need a Speaker Agreement?
Whether the host is having a large or a small event, it is crucial to create a speaker agreement. Such agreements are usually formed with speakers giving a speech at a large event like a conference, and award shows, or even at a small event as a meeting or a small ceremony.
This agreement is used to being the relationship between the speaker and the event host. It mentions what the speaker is going to speak and at what place and time so that a digression from any written term can be proven immoral in front of the judge.
Many speakers operate independently based on their subject-matter expertise, so there is no company or organization to back them up and take a guarantee for them. This is where a speaker agreement is useful as a promise to fulfill the task.
In short, having such agreement solves a lot of chaos, misconduct, and misunderstanding and helps to build a robust, professional, and long-term relationship between the two parties.
What Are the Features of a Speaker Agreement?
The event host or the speaker could create their template with the help of a speaker agreement. Here are the common terms to be used in the agreement:
Speaker and event details
The details of the event like the date, time, address, type, number of attendees, and the personal detail of the organizer shall be mentioned in the agreement. Similarly, the hired speaker’s personal information and commitment to be present at the event shall be provided.
Room set up and provided equipment
Complete details of the equipment used for delivering the speaker’s speech shall be mentioned. From projector screen, projector adapter, bottles of water, chairs, audio system, mic to music, every specification needs to be given.
For the booking deal, the organizer shall pay advance money to the speaker. The information on payment bifurcation like advance, due money, and compensation, if any, and the date of the payment shall be there in the speaker agreement.
License for Content
The speaker shall grant permission to use the speaker’s content and handout materials in any appropriate manner. This term shall also include the limitation of the period, platform, and content the speaker can impose for his/her content to be used by the event organizer.
The speaker grants permission for user name and/or photo, social media contact details, etc. for promotion of the event. The date till the organizers could use these shall also be mentioned.
The event organizer shall restrict the speaker from disclosing any critical information shared for or during the event. This term is mainly used in speaker agreements to keep the business details confidential.
The parties shall make sure that the agreements are under the state laws, governing general and commercial agreement principles. Moreover, the agreement shall be signed by both parties and each must have at least a copy of it.
Moreover, every event is different so the parties shall create their template by referring to many available speaker agreements. You can find the best, reliable and lawful agreement templates for free from CocoSign.
This Agreement is made and entered into this ____ day of ________, 20___, by and between ______________________________, (“Speaker”), whose address is ______________________________________ and _____________________________________________________________________________, and the parties agree to the following terms and conditions:
1.0 SERVICES OF THE EVENT SPEAKER
The Event Speaker shall present the lecture described below at the following date, time and location:
TITLE OF PRESENTATION:___________________________________________________
The University agrees to pay Event Speaker a total sum of _________________________________. The payment will be in the form of a check to be made payable to _______________________________________ within thirty (30) days after lecture. The University agrees to provide the following additional items under this Agreement: ___________________________________________________________.
3.0 RELATIONSHIP BETWEEN PARTIES
3.1 The Event Speaker shall be an independent contractor during the period of performance under this Agreement and not an employee or agent of University. As an independent contractor, the Event Speaker shall be responsible for the payment of any taxes due on any monies received by him/her.
3.2 Event Speaker will conform to and comply with all of the Universitys rules and regulations and also all applicable municipal, county, state, and federal ordinances, laws, rules, and regulations in providing the services hereunder, including without limitation, obtaining any necessary permits, licenses and the payment of any applicable royalties.
3.3 The Event Speaker agrees to indemnify and hold harmless University, its governing board, officers, agents and employees against any injury, loss, damage or other liability arising from the services performed by Event Speaker or from any breach of this Agreement, except for injury, loss, damage or other liability resulting directly from Universitys willful negligence or misconduct.
3.4 Event Speaker shall carry and maintain in full force and effect at the time of Event Speakers services hereunder general liability insurance with limits of coverage of not less than five hundred thousand dollars ($500,000) for the benefit of both University and Event Speaker as protection against all liability claims arising from the services performed by Event Speaker of this Agreement and, shall deliver a certificate of insurance reflecting such coverage no later than ten (10) days prior to the date of the lecture.
In the event that the performance of any of the covenants of this Agreement is prevented by a
ny cause beyond the reasonable control of the University or the Event Speaker, both the University and the Event Speaker shall be relieved of their obligations hereunder with respect to the engagement scheduled as set forth above, except that the Event Speaker shall promptly return any deposit paid by University. Both parties shall make reasonable efforts to reschedule the engagement when possible.
5.1 The University reserves the right to permit broadcasting of the Event Speaker's lecture by radio and television broadcasting establishments affiliated with the University. The University also reserves the right to record the Event Speaker's lecture for preservation in the University archives.
5.2 This Agreement shall be assigned or amended only by written amendments duly executed by the Event Speaker and University.
5.3 This Agreement shall be governed, interpreted and construed in accordance with the laws of the Commonwealth of Kentucky.
5.4 This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes any and all prior understandings and agreements, oral and written, relating hereto.
IN WITNESS THEREOF, the authorized representatives of the parties have executed this Agreement:
The Speaker name _____________________________
PURCHASING SERVICES (Please Print)
By: Agent’s Name
(If Applicable) (Please Print)
Date: ______________________________ Date:___________________________________