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Architect Agreement

    Construction or renovation projects demand a considerable amount of time, effort, and resources from the architect. Before working on a new architecture project for your client, settle all details with a legal architect agreement to clarify your interest. Download our free architect agreement template below and customize the contract according to the design and construction services you are providing.

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Architect Agreement
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Architect Agreement

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When an organization or an individual hires an architect, it is crucial to build a trusted relationship with them. With an architect agreement, the hiring party shall be sure that they have communicated their expectations of the working relationship.

What Is an Architect Agreement?

An architect agreement is a legally binding document between architect and client for different sizes of construction projects. It includes the detailed provisions of major factors like the obligations and expectations taken care of by both the parties.

Using such agreement helps both parties to ensure that all the work is performed under relevant laws, regulations, codes of conduct, etc. The other factor is to protect the design and plans by the architect on the ownership of the work and intellectual property rights.

Get a Free Architect Agreement Template Below!

To ensure an architecture project runs smoothly, it is necessary to draft an architect agreement based on relevant laws and regulations. Our architect agreement samples can be customized according to your project at hand. Forward the architect agreement form to your client before starting the project to ensure full transparency and avoid legal consequences in the future.

Who Is Involved in an Architect Agreement?

Usually the architect designs and crafts this agreement to build professional relationships with their clients. Their clients could be business owners, individuals, government organizations, or similar people seeking architectural services.

It is advisable to customize the agreement as per the architect firm or the service. In this way, the individuals won’t miss out on important terms or information in the agreement

What Are the Features of an Architect Agreement?

Let’s look into details of key features included in this agreement:

Personal Information

Whether the work is of remodeling, restructuring, or redesigning, it needs to be mentioned in the agreement. Further, the personal details of the architect, its firm, license, and experience shall also be given.

Design Services

The architect shall fully comply with the state regulations while designing or structuring the property listed in the architect agreement. Any breach of the provision without the knowledge of the owner shall be the architect's responsibility.

Administrative Services

Until the initial closing of the mortgage for the property listed is completed, the architect shall provide all the services.

It is necessary for them to visit the property every week to monitor the work progress and ensure that the work is completed on time and is performed under the guidelines. Moreover, in case of any agreement breach during the visits, the architect shall notify the owner immediately.


During the length of the architectural agreement, the architect shall provide the required workforce, materials for construction, and other things needed to complete the project. However, all the cost shall be included in the final bill or at the time of expenses occurring by the owner.


Following the state regulation, both the parties shall hold adequate insurance if required by the architect agreement.


All the invoices provided by the architect shall be reviewed and could be paid until the sale of the property. The total cost and project estimates shall be provided in the agreement. Required changes shall be made under unforeseeable circumstances.

Guaranty Period

The architect should conduct a review of the project no later than a year following the conclusion of the agreement. This way, they can detect any recalls, defects, and deficiencies of all deliverables. The owner shall be notified upon any of such findings.


Both parties shall acknowledge that they agree to this agreement on their own free will. Moreover, the owner agrees that under no circumstances shall any term or provision to be fulfilled by a third party.

Get a Free Architect Agreement Template Below!

To ensure an architecture project runs smoothly, it is necessary to draft an architect agreement based on relevant laws and regulations. Our architect agreement samples can be customized according to your project at hand. Forward the architect agreement form to your client before starting the project to ensure full transparency and avoid legal consequences in the future.


Before signing the agreement, the main body shall be read carefully to ensure that all the required information is included. Both parties need to have a signed copy with them. This could be used as proof in case any dispute arises which couldn’t be mutually solved by the parties.

Furthermore, to create your customized template, it is convenient for you to get your free samples on CocoSign.


Architect Agreement


This Agreement is made as of            , 20___ (the “Effective Date”), by and between:


The Owner:  






The Architect:  





The Project: 



 The Owner and the Architect agree as follows:






Architect agrees to perform the services specifically described in Exhibit 1 and all other professional services reasonably inferable from Exhibit 1 and necessary for complete performance of Architect’s obligations under this Agreement (collectively, “Architect’s Services”).  To the extent of any conflict between the terms in Exhibit 1 and this Agreement, the terms of this Agreement shall prevail. 





 Project Architect agrees and acknowledges that Owner is entering into this Agreement in reliance on Project Architect’s represented professional abilities with respect to performing Project Architect’s services, duties, and obligations under this Agreement.  Project Architect shall perform its Services (i) with the professional skill and care ordinarily provided by competent architects practicing in the same or similar locality and under the same or similar circumstances and professional license; and (ii) as expeditiously as is prudent considering the ordinary professional skill and care of a competent architect in accordance with the usual and customary professional standards of care, skill and diligence consistent with good architectural practices for architectural firms in Texas that provide professional design services for projects that are similar in size, scope, and budget to the Project, and (iii) in compliance with all applicable national, federal, state, municipal, and State of Texas laws, regulations, codes, ordinances, orders and with those of any other body having jurisdiction.  There are no obligations, commitments, or impediments of any kind known to the Project Architect that will limit or prevent performance by Project Architect of its services.  Project Architect hereby agrees to correct, at its own cost, any of its Services, and the services of its consultants, that do not meet the standard of care.



Architect shall at all times provide sufficient personnel to accomplish Architect's Services in a timely manner.  Architect shall manage its services, administer the Project and coordinate other professional services as necessary for the complete performance of Architect’s obligations under this Agreement. 


Architect agrees to perform Architect's Services in compliance with all applicable national, federal, state, municipal, and State of Texas laws, regulations, codes, ordinances, orders and with those of any other body having jurisdiction over the Project. 


 Architect's Services shall be reasonably accurate and free from material errors or omissions.  Architect shall promptly correct any known or discovered error, omission, or other defect in the plans, drawings, specifications, or other services provided by Architect without any additional cost or expense to Owner. 


 Architect shall designate a representative primarily responsible for Architect's Services under this Agreement.  The designated representative shall act on behalf of Architect with respect to all phases of Architect's Services and shall be available as required for the benefit of the Project and Owner.  The designated representative shall not be changed without prior approval of the Owner, which approval shall not be unreasonably withheld.


 The Project Architect shall carry such professional liability and errors and omissions insurance, covering the services provided under this Agreement, with a minimum limit of $500,000 each claim and $500,000 aggregate.  The fees for such insurance will be at the expense of the Project Architect.  Project Architect shall deliver a Certificate of Insurance indicating the expiration date, and existence, of the Project Architect’s professional liability insurance before commencement or continuation of performance of the services under this Agreement. 





 The Owner shall provide the Architect with a full description of the requirements of the Project. 


 The Owner shall furnish surveys, geotechnical reports or other special investigations of the Project site as requested by the Architect and as reasonably necessary for the completion of Architect’s Services.  The Owner shall furnish structural, mechanical, chemical and other laboratory tests as reasonably required.


 The Owner will review the Architect's drawings, specifications and other documents of service produced by Architect’s in the performance of its obligations under this Agreement (collectively the “Design Documents”) as required.  Owner will notify Architect of any design fault or defect in Architect’s Services or Design Documents of which Owner becomes aware.


The Owner shall furnish required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of Architect's Services.


 The Owner designates                                          as its representative authorized to act in the Owner's behalf with respect to the Project. 






e Design Documents prepared by Architect as instruments of service are and shall remain the property of the Architect whether the Project for which they are created is executed or not.  However, the Owner shall be permitted to retain copies, including reproducible copies, of the Design Documents for information and reference in connection with the Owner’s use and occupancy of the Project.  In addition, Owner shall have an irrevocable, paid-up, perpetual license and right, which shall survive the termination of this Agreement, to use the Design Documents and the ideas and designs contained in them for any purpose, with or without participation of the Architect. 





5.1 To the extent that it is applicable, the dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be used by the Project Architect to resolve any claim for breach of contract made by Project Architect that is not resolved in the ordinary course of business between Project Architect and Owner.


5.1.1 Alternative Dispute Resolution Process.  Owner may establish a dispute resolution process to be utilized in advance of that outlined in Tex. Gov’t Code, Chapter 2260.


5.1.2 Nothing herein shall hinder, prevent, or be construed as a waiver of Owner’s right to seek redress on any disputed matter in a court of competent jurisdiction.


5.1.3 In any litigation between the Owner and the Project Architect arising from this Agreement or this Project, neither party will be entitled to an award of legal fees or costs in any judgment regardless which one is deemed the prevailing party.


5.1.4 Nothing herein shall waive or be construed as a waiver of the State’s sovereign immunity.


5.1.5 Neither the occurrence of an event giving rise to a breach of contract claim nor the pendency of a claim constitute grounds for the suspension of performance by Project Architect, in whole or in part. Owner and Project Architect agree that any periods set forth in this Agreement for notice and cure of defaults are not waived, delayed, or suspended by Chapter 2260 or this section.


5.1.6 In accordance with Chapter 2260, the Owner designates                                                            as its representative for the purpose of reviewing Architect's claim(s) and negotiating with Architect in an effort to resolve such claim(s). 





 Termination for Cause:  This Agreement may be terminated by either party upon ten (10) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the terminating party and such failure is not fully cured prior to the expiration of the notice period. If a termination for cause under this section is later determined to be improper, the termination shall automatically convert to a termination for convenience and Project Architects recovery for termination shall be strictly limited to the compensation allowable under a termination for convenience.


Termination for Convenience:  This agreement may be terminated for convenience by the Owner in whole or in part, upon at least ten (10) days written notice to the Architect.


Compensation:  In the event of termination not the fault of the Architect, the Architect shall be entitled to compensation for all services satisfactorily performed to

the termination date, together with approved Reimbursable Expenses then due, provided Architect delivers to Owner statements, accounts, reports and other materials as required for payment along with all reports, documents and other materials prepared by Architect prior to termination.





 Entire Agreement.  This Agreement supersedes all prior agreements, written or oral, between Architect and Owner and constitutes the entire and integrated Agreement and understanding between the parties with respect to the subject matter of the Agreement.  This Agreement may only be amended by a written instrument signed by both parties.


 Assignment.  This Agreement is a personal service contract for the services of Architect, and Architect’s interest in this Agreement, duties hereunder and/or fees due hereunder may not be assigned or delegated to a third party.


 Applicable Law.  This Agreement shall be construed, interpreted and applied in accordance with and governed by and enforced under the laws of the State of Texas without giving effect to principles of conflict of law.


 Waiver.  A delay or omission by either party in exercising any right or power under the Agreement shall not be construed as a waiver of that right or power.  A waiver by either party of any term or condition of the Agreement shall not be construed as a waiver of any subsequent breach of that term or condition or of any other term or condition of the Agreement.


 Severability.  If any provision of this Agreement is determined to be invalid or unenforceable in any respect, that determination shall not affect any other provision of this Agreement which shall be interpreted as if the invalid or unenforceable provision had not been included.


Independent Contractor.  Architect recognizes that Architect is engaged as an independent contractor and acknowledges that Owner shall have no responsibility to provide Architect or its employees with any benefits normally associated with employee status.  Architect will neither hold itself out as nor claim to be an officer, partner, employee or agent of Owner.


 Family Code Child Support Certification.  Pursuant to Section 231.006, Texas Family Code, Contractor certifies that it is not ineligible to receive the award of or payments under this Agreement and acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate.


 Franchise Tax Certification.  A corporate or limited liability company Contractor certifies that it is not currently delinquent in the payment of any Franchise Taxes due under Chapter 171 of the Texas Tax Code, or that the corporation or limited liability company is exempt from the payment of such taxes, or that the corporation or limited liability company is an out-of-state corporation or limited liability company that is not subject to the Texas Franchise Tax, whichever is applicable.


 Payment of Debt or Delinquency to the State.  Pursuant to Sections 2107.008 and 2252.093, Texas Government Code, Contractor agrees that any payments owing to Contractor under this Agreement may be applied directly toward any debt or delinquency that Contractor owes the State of Texas or any agency of the State of Texas regardless of when it arises, until such debt or delinquency is paid in full.


Proprietary Interests.  All information owned, possessed or used by Owner which is communicated   to, learned, developed or otherwise acquired by Architect in the performance of services for Owner, which is not generally known to the public, shall be confidential and Architect shall not disclose any such confidential information, unless required by law.  Architect shall not announce or advertise its engagement by Owner in connection with the Project or publicly release any information regarding the Project without the prior written approval of Owner.


Notices.  All notices referenced in this Agreement shall be provided in writing.  Notices shall be deemed effective when delivered by hand delivery or on the third business day after the notice is deposited in the U.S. Mail.  Facsimile notices are deemed effective on the first business day following the date the facsimile notice is received.  Notices shall be sent to the following addresses: 


To Owner:  





   Fax No.


With Copy to:   





   Fax No.


To Architect:  





   Fax No.


 The parties may designate alternative persons or addresses for receipt of notices by written notice.


Contractor Certification regarding Boycotting Israel. To the extent required by Chapter 2270, Texas Government Code, Contractor certifies Contractor (1) does not currently boycott Israel; and (2) will not boycott Israel during the Term of this Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.


Contractor Certification regarding Business with Certain Countries and Organizations. Pursuant to Subchapter F, Chapter 2252, Texas Government Code], Contractor certifies Contractor is not engaged in business with Iran, Sudan, or a foreign terrorist organization. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.






Direct Salary Expense (“DSE”) is defined as the actual salaries of the Architect’s personnel directly engaged on the Project, expressed on an hourly wage basis prior to deduct

ions for employment taxes and employee-paid benefits.  DSE shall not included the costs of mandatory and customary employer provided contributions and employee benefits, overhead expenses or profit relating to the Project.  Any multiplier applied to the DSE shall be for the purpose of covering all employer provided contributions and employee benefits, overhead expenses, and profits. 


 Prior to commencing Architect’s Services, Architect shall identify all personnel who will be assigned to the Project along with their titles and DSE hourly wage. 





Reimbursable Expenses are in addition to Compensation for Architect’s Services and include actual and reasonable expenses incurred by the Architect, its employees and its Architects solely and directly in connection with the performance of Architect’s Services for the following:


Expense of transportation (including coach class air travel) and living expenses in connection with out-of-state travel as directed and approved in advance by the Owner.  Transportation and living expenses incurred within the State of Texas are not reimbursable unless expressly approved by the Owner in advance.


Fees paid for securing approval of authorities having jurisdiction over the Project.


Professional models and renderings if requested by the Owner.


Reproductions, printing, binding, collating and handling of reports, and drawings and specifications or other project-related work product, other than that used solely in-house for Architect and its Architects. 


Shipping or mailing of all reports, drawings, specifications, and other items in connection with the Project.


Expense of any additional insurance coverage or limits, excluding professional liability and errors and omissions insurance, required under this Agreement or requested by the Owner that is in excess of that normally carried by the Architect and the Architect’s Architects.





 Additional Services are services not included in the Architect’s Services and not reasonably inferable from Architect’s Services.  Additional Services shall be provided only if authorized or confirmed in writing by the Owner.  Prior to commencing any Additional Service, Architect shall prepare for acceptance by the Owner an Additional Services Proposal detailing the scope of the Additional Services and the proposed fee for those services.  Architect shall proceed to perform Additional Services only after written acceptance of the Additional Services Proposal by Owner. 


 Upon acceptance by Owner, each Additional Services Proposal and the services performed by Architect pursuant to such Additional Services Proposal shall become part of this Agreement and shall be subject to all the terms and conditions of this Agreement.





 Architect shall present monthly Applications for Payment to the Owner detailing the Architect’s Services and approved Additional Services performed and the approved Reimbursable Expenses incurred for the Project in the previous month.  With each application for payment, Architect shall submit payroll information, receipts, invoices and any other evidence of payment which Owner or its designated representatives shall deem necessary to support the amount requested. 


 Owner shall promptly review the Application for Payment and notify Architect whether the Application is approved or disapproved, in whole or in part.  Owner shall promptly pay Architect for all approved services and expenses.  For purposes of Texas Government Code § 2251.021(a)(2), the date performance of services is completed is the date when the Owner's representative approves the Application for Payment.


 Owner shall have the right to withhold from payments due Architect such sums as are necessary to protect Owner against any loss or damage which may result from negligence by Architect or failure of Architect to perform its obligations under this Agreement.





 Records of Architect costs, reimbursable expenses pertaining to the Project and payments shall be available to Owner or its authorized representative during business hours and shall be retained for three years after final Payment or abandonment of the Project, unless Owner otherwise instructs Architect in writing.  Architect’s records shall be kept on the basis of generally accepted accounting principles.





For services performed on Owner's premises, the Service Provider shall furnish to Owner Certificates of Insurance as set forth below prior to the commencement of any work hereunder and shall maintain such coverage during the full term of the Agreement.


Worker's Compensation

Statutory Limits

Employer's Liability

 Bodily Injury by Accident

 Bodily Injury by Disease

 Bodily Injury by Disease


$1,000,000 each accident

$1,000,000 policy limit

$1,000,000 each employee


Commercial  General Liability

$1,000,000 each occurrence


$1,000,000 aggregate



Business Auto Liability


 Combined Single Limit

$1,000,000 each occurrence

Worker's Compensation

Statutory Limits


Services Provider shall include the Owner as an additional insured on the General Liability policy, and the Worker’s Compensation policy shall include a waiver of subrogation in favor of the Owner.


Required insurance shall not be cancelable without thirty (30) days’ prior written notice to Owner.


Upon request the Service Provider shall furnish complete sets of its insurance policies to Owner for review.





The Services Provider shall hold Owner, The University of Texas System, and the Regents, officers, agents and employees of both institutions harmless and free from any loss, damage or expense arising out of any occurrence relating to this Agreement or its performance and shall indemnify Owner and The University of Texas System, their Regents, officers, employees, customers, agents, successors and assigns against any damage or claim of any type arising from the negligent or intentional acts or omission of the Services Provider, its employees, agents and/or assigns.





 The Architect’s Compensation for Architect’s Services shall be as described in Exhibit 1.  The maximum fee for Architect’s Services shall not exceed                                                                       Dollars ($                                          ). 


 The Architect’s Compensation for any approved Additional Services shall be as described in the Additional Services Proposal accepted by the Owner.


 For Reimbursable Expenses approved by the Owner, a multiple of one and one-tenth (1.10) times the actual expense incurred by Architect, its employees or its Architects.




 The Owner and Architect have entered into this Agreement as of the Effective Date.






By:                       By:                     

Name:       Name:

Title:       Title: 






































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