When an organization or an individual hires an architect, it is crucial to build a trusted relationship with them. With an architect agreement, the hiring party shall be sure that they have communicated their expectations of the working relationship.
What Is an Architect Agreement?
An architect agreement is a legally binding document between architect and client for different sizes of construction projects. It includes the detailed provisions of major factors like the obligations and expectations taken care of by both the parties.
Using such agreement helps both parties to ensure that all the work is performed under relevant laws, regulations, codes of conduct, etc. The other factor is to protect the design and plans by the architect on the ownership of the work and intellectual property rights.
Who Is Involved in an Architect Agreement?
Usually the architect designs and crafts this agreement to build professional relationships with their clients. Their clients could be business owners, individuals, government organizations, or similar people seeking architectural services.
It is advisable to customize the agreement as per the architect firm or the service. In this way, the individuals won’t miss out on important terms or information in the agreement
What Are the Features of an Architect Agreement?
Let’s look into details of key features included in this agreement:
Whether the work is of remodeling, restructuring, or redesigning, it needs to be mentioned in the agreement. Further, the personal details of the architect, its firm, license, and experience shall also be given.
The architect shall fully comply with the state regulations while designing or structuring the property listed in the architect agreement. Any breach of the provision without the knowledge of the owner shall be the architect's responsibility.
Until the initial closing of the mortgage for the property listed is completed, the architect shall provide all the services.
It is necessary for them to visit the property every week to monitor the work progress and ensure that the work is completed on time and is performed under the guidelines. Moreover, in case of any agreement breach during the visits, the architect shall notify the owner immediately.
During the length of the architectural agreement, the architect shall provide the required workforce, materials for construction, and other things needed to complete the project. However, all the cost shall be included in the final bill or at the time of expenses occurring by the owner.
Following the state regulation, both the parties shall hold adequate insurance if required by the architect agreement.
All the invoices provided by the architect shall be reviewed and could be paid until the sale of the property. The total cost and project estimates shall be provided in the agreement. Required changes shall be made under unforeseeable circumstances.
The architect should conduct a review of the project no later than a year following the conclusion of the agreement. This way, they can detect any recalls, defects, and deficiencies of all deliverables. The owner shall be notified upon any of such findings.
Both parties shall acknowledge that they agree to this agreement on their own free will. Moreover, the owner agrees that under no circumstances shall any term or provision to be fulfilled by a third party.
Before signing the agreement, the main body shall be read carefully to ensure that all the required information is included. Both parties need to have a signed copy with them. This could be used as proof in case any dispute arises which couldn’t be mutually solved by the parties.
Furthermore, to create your customized template, it is convenient for you to get your free samples on CocoSign.
Architect shall at all times provide sufficient personnel to accomplish Architect's Services in a timely manner. Architect shall manage its services, administer the Project and coordinate other professional services as necessary for the complete performance of Architect’s obligations under this Agreement.
Architect agrees to perform Architect's Services in compliance with all applicable national, federal, state, municipal, and State of Texas laws, regulations, codes, ordinances, orders and with those of any other body having jurisdiction over the Project.
Architect's Services shall be reasonably accurate and free from material errors or omissions. Architect shall promptly correct any known or discovered error, omission, or other defect in the plans, drawings, specifications, or other services provided by Architect without any additional cost or expense to Owner.
Architect shall designate a representative primarily responsible for Architect's Services under this Agreement. The designated representative shall act on behalf of Architect with respect to all phases of Architect's Services and shall be available as required for the benefit of the Project and Owner. The designated representative shall not be changed without prior approval of the Owner, which approval shall not be unreasonably withheld.
The Project Architect shall carry such professional liability and errors and omissions insurance, covering the services provided under this Agreement, with a minimum limit of $500,000 each claim and $500,000 aggregate. The fees for such insurance will be at the expense of the Project Architect. Project Architect shall deliver a Certificate of Insurance indicating the expiration date, and existence, of the Project Architect’s professional liability insurance before commencement or continuation of performance of the services under this Agreement.
THE OWNER'S RESPONSIBILITIES
The Owner shall provide the Architect with a full description of the requirements of the Project.
The Owner shall furnish surveys, geotechnical reports or other special investigations of the Project site as requested by the Architect and as reasonably necessary for the completion of Architect’s Services. The Owner shall furnish structural, mechanical, chemical and other laboratory tests as reasonably required.
The Owner will review the Architect's drawings, specifications and other documents of service produced by Architect’s in the performance of its obligations under this Agreement (collectively the “Design Documents”) as required. Owner will notify Architect of any design fault or defect in Architect’s Services or Design Documents of which Owner becomes aware.
The Owner shall furnish required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of Architect's Services.
The Owner designates as its representative authorized to act in the Owner's behalf with respect to the Project.
OWNERSHIP AND USE OF DOCUMENTS
e Design Documents prepared by Architect as instruments of service are and shall remain the property of the Architect whether the Project for which they are created is executed or not. However, the Owner shall be permitted to retain copies, including reproducible copies, of the Design Documents for information and reference in connection with the Owner’s use and occupancy of the Project. In addition, Owner shall have an irrevocable, paid-up, perpetual license and right, which shall survive the termination of this Agreement, to use the Design Documents and the ideas and designs contained in them for any purpose, with or without participation of the Architect.
5.1 To the extent that it is applicable, the dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be used by the Project Architect to resolve any claim for breach of contract made by Project Architect that is not resolved in the ordinary course of business between Project Architect and Owner.
5.1.1 Alternative Dispute Resolution Process. Owner may establish a dispute resolution process to be utilized in advance of that outlined in Tex. Gov’t Code, Chapter 2260.
5.1.2 Nothing herein shall hinder, prevent, or be construed as a waiver of Owner’s right to seek redress on any disputed matter in a court of competent jurisdiction.
5.1.3 In any litigation between the Owner and the Project Architect arising from this Agreement or this Project, neither party will be entitled to an award of legal fees or costs in any judgment regardless which one is deemed the prevailing party.
5.1.4 Nothing herein shall waive or be construed as a waiver of the State’s sovereign immunity.
5.1.5 Neither the occurrence of an event giving rise to a breach of contract claim nor the pendency of a claim constitute grounds for the suspension of performance by Project Architect, in whole or in part. Owner and Project Architect agree that any periods set forth in this Agreement for notice and cure of defaults are not waived, delayed, or suspended by Chapter 2260 or this section.
5.1.6 In accordance with Chapter 2260, the Owner designates as its representative for the purpose of reviewing Architect's claim(s) and negotiating with Architect in an effort to resolve such claim(s).
PROJECT TERMINATION OR SUSPENSION
Termination for Cause: This Agreement may be terminated by either party upon ten (10) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the terminating party and such failure is not fully cured prior to the expiration of the notice period. If a termination for cause under this section is later determined to be improper, the termination shall automatically convert to a termination for convenience and Project Architects recovery for termination shall be strictly limited to the compensation allowable under a termination for convenience.
Termination for Convenience: This agreement may be terminated for convenience by the Owner in whole or in part, upon at least ten (10) days written notice to the Architect.
Compensation: In the event of termination not the fault of the Architect, the Architect shall be entitled to compensation for all services satisfactorily performed to
the termination date, together with approved Reimbursable Expenses then due, provided Architect delivers to Owner statements, accounts, reports and other materials as required for payment along with all reports, documents and other materials prepared by Architect prior to termination.
Entire Agreement. This Agreement supersedes all prior agreements, written or oral, between Architect and Owner and constitutes the entire and integrated Agreement and understanding between the parties with respect to the subject matter of the Agreement. This Agreement may only be amended by a written instrument signed by both parties.
Assignment. This Agreement is a personal service contract for the services of Architect, and Architect’s interest in this Agreement, duties hereunder and/or fees due hereunder may not be assigned or delegated to a third party.
Applicable Law. This Agreement shall be construed, interpreted and applied in accordance with and governed by and enforced under the laws of the State of Texas without giving effect to principles of conflict of law.
Waiver. A delay or omission by either party in exercising any right or power under the Agreement shall not be construed as a waiver of that right or power. A waiver by either party of any term or condition of the Agreement shall not be construed as a waiver of any subsequent breach of that term or condition or of any other term or condition of the Agreement.
Severability. If any provision of this Agreement is determined to be invalid or unenforceable in any respect, that determination shall not affect any other provision of this Agreement which shall be interpreted as if the invalid or unenforceable provision had not been included.
Independent Contractor. Architect recognizes that Architect is engaged as an independent contractor and acknowledges that Owner shall have no responsibility to provide Architect or its employees with any benefits normally associated with employee status. Architect will neither hold itself out as nor claim to be an officer, partner, employee or agent of Owner.
Family Code Child Support Certification. Pursuant to Section 231.006, Texas Family Code, Contractor certifies that it is not ineligible to receive the award of or payments under this Agreement and acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate.
Franchise Tax Certification. A corporate or limited liability company Contractor certifies that it is not currently delinquent in the payment of any Franchise Taxes due under Chapter 171 of the Texas Tax Code, or that the corporation or limited liability company is exempt from the payment of such taxes, or that the corporation or limited liability company is an out-of-state corporation or limited liability company that is not subject to the Texas Franchise Tax, whichever is applicable.
Payment of Debt or Delinquency to the State. Pursuant to Sections 2107.008 and 2252.093, Texas Government Code, Contractor agrees that any payments owing to Contractor under this Agreement may be applied directly toward any debt or delinquency that Contractor owes the State of Texas or any agency of the State of Texas regardless of when it arises, until such debt or delinquency is paid in full.
ions for employment taxes and employee-paid benefits. DSE shall not included the costs of mandatory and customary employer provided contributions and employee benefits, overhead expenses or profit relating to the Project. Any multiplier applied to the DSE shall be for the purpose of covering all employer provided contributions and employee benefits, overhead expenses, and profits.
Prior to commencing Architect’s Services, Architect shall identify all personnel who will be assigned to the Project along with their titles and DSE hourly wage.
Reimbursable Expenses are in addition to Compensation for Architect’s Services and include actual and reasonable expenses incurred by the Architect, its employees and its Architects solely and directly in connection with the performance of Architect’s Services for the following:
Expense of transportation (including coach class air travel) and living expenses in connection with out-of-state travel as directed and approved in advance by the Owner. Transportation and living expenses incurred within the State of Texas are not reimbursable unless expressly approved by the Owner in advance.
Fees paid for securing approval of authorities having jurisdiction over the Project.
Professional models and renderings if requested by the Owner.
Reproductions, printing, binding, collating and handling of reports, and drawings and specifications or other project-related work product, other than that used solely in-house for Architect and its Architects.
Shipping or mailing of all reports, drawings, specifications, and other items in connection with the Project.
Expense of any additional insurance coverage or limits, excluding professional liability and errors and omissions insurance, required under this Agreement or requested by the Owner that is in excess of that normally carried by the Architect and the Architect’s Architects.
Additional Services are services not included in the Architect’s Services and not reasonably inferable from Architect’s Services. Additional Services shall be provided only if authorized or confirmed in writing by the Owner. Prior to commencing any Additional Service, Architect shall prepare for acceptance by the Owner an Additional Services Proposal detailing the scope of the Additional Services and the proposed fee for those services. Architect shall proceed to perform Additional Services only after written acceptance of the Additional Services Proposal by Owner.
Upon acceptance by Owner, each Additional Services Proposal and the services performed by Architect pursuant to such Additional Services Proposal shall become part of this Agreement and shall be subject to all the terms and conditions of this Agreement.