Pennsylvania Vehicle Bill of Sale 4
Pennsylvania Vehicle Bill of Sale 1
Pennsylvania Vehicle Bill of Sale 2
Pennsylvania Vehicle Bill of Sale 3
Pennsylvania Vehicle Bill of Sale 4
Pennsylvania Vehicle Bill of Sale 1

Pennsylvania Vehicle Bill of Sale

    With the number of lawsuits filed here and there daily, you might be shooting yourself in the foot for failing to request for a vehicle bill of sale next time you buy a car in Pennsylvania. It is legal proof that you now own the car. Drawing up one is in fact easy using our well structured, formatted and designed Pennsylvania vehicle bill of sale template.

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Pennsylvania Vehicle Bill of Sale
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Pennsylvania Vehicle Bill of Sale

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In the Commonwealth of Pennsylvania, when anyone buys or sells a vehicle (of any sort), a bill of sale form is strongly recommended. This bill serves as a proof, for both parties, of a legal sale and purchase of vehicles.

The vehicle bill actually is a simple document that acts as a legal receipt from the purchaser to the seller documenting purchase price and change of ownership as well. It provides information about the buyer, seller, and identifying information about the vehicle and change of its ownership.

Not only this document is needed for the sale-purchase purpose, but it is also required in the registration process of a vehicle. The documents must be authenticated by any lawyer for the purpose of legal verification and for the prevention of future crises.

How to Register a Vehicle in Pennsylvania?

The vehicle registration in Pennsylvania is not much difficult. All you require are some documents to bring with you to the Department of Transportation (DOT). There are two categories:

If You Are Newly Moved into PA

If you've purchased your car from outside PA, and moved into PA recently, don't forget to register your vehicle within 20 days after you move in. The documents required (in addition to fees and taxes) are:

  • Driver's licence issued from PA.
  • Proof of car insurance and Bill form of car purchase.
  • Vehicle identification number.
  • Title of the vehicle.

If You Are Already a Resident of PA

If you are already living in PA and purchase the car from a private dealer, the documents required are:

  • Driver's licence issued from PA.
  • Proof of car insurance and bill form of car purchase.
  • A copy of the paperwork that the car has been inspected.
  • Application of Title's certification.
Download a Free and Professional Pennsylvania Vehicle Bill of Sale Template Today

Get ahead of potential lawsuits and legal cases by filling and signing a PA bill of sale form today. You can get our bill of sale for car templates in PDF or Word formats.

What Is Included in a Pennsylvania Vehicle Bill of Sale?

Seller's and Purchaser's Info

In the vehicle bill form, both parties provide necessary information on identification on top. The details include names, contact numbers, company (if any) names, and addresses.

Description of Vehicle

Below necessary details, the details of the vehicle being sold/purchased are provided. This contains the following info:

  • Make, Model and Year
  • The VIN (Vehicle's Identification Number)
  • An exact odometer reading and stating if there is any discrepancy

Price of Purchase

The price of the vehicle being sold is stated, both in numerals and in words. The date of the payment is also written along-with, depending upon which time is decided for payment.

Either the seller is paid on the date of trade, or both parties agree on some different date, and that date is then written in the form. If the vehicle is being given as a gift, the respective box is checked.

Payment Methods

This part includes the payment methods that both seller and buyer agree. Some bill forms don't have this part, yet there are many states in which vehicle bill form includes this section as well. Either a cheque is handed to the seller, or he's paid in cash.

Vehicle Defects

The seller provides information regarding any defect present in the vehicle being sold. It is mandatory to write down all known defects if any agreement regarding this term has been made before.


The signatures of both parties, along with the witnesses involved in the trade, are put down in this part. Witnesses must write their basic info in addition to the signatures themselves. This is the last part of any vehicle bill and it, thus, finalizes the deal.

How to Sell a Vehicle in Pennsylvania?

When selling any vehicle in PA, there are some guidelines one must follow. The buyer and the seller should contact each other prior to any deal.

They should then meet at the office of an authorized agent or motor vehicle dealer to ensure the title application is completed correctly and is error-proof. If the seller has financed the vehicle being sold, the certificate of title in his name would be held by his lienholder.

The seller would have to obtain the certificate of title from the respective lienholder in order to sell the vehicle. Next, he should include his signature and handprints his name on the proof of ownership document.

The seller's signature is required to be verified in Pennsylvania or some out-of-state title. The proof of identification is must regarding the process. If the vehicle is owned by a business, company, an authorized person should come and sign in the documents for legal trade.

Additional information regarding authorization, if required, is provided in the Department of Transport. The licence plate of the vehicle should be removed by the seller after the ownership is transferred successfully.

The license plate, if not transferred to another vehicle by the seller, should be returned to PennDOT at the Bureau of Motor Vehicles, Return Tag Unit, Harrisburg.

Download a Free and Professional Pennsylvania Vehicle Bill of Sale Template Today

Get ahead of potential lawsuits and legal cases by filling and signing a PA bill of sale form today. You can get our bill of sale for car templates in PDF or Word formats.


The vehicle bill of sale is hugely recommended during any trade of a car in Pennsylvania. It must include all the components mentioned above and authorized by the respective department of transport for a successful legal deal of any vehicle.

The motor should be appropriately registered, and its documents must be verified by legal authorities to avoid any future crises or tax problems. The Department of Transport, Pennsylvania is the administrative department carrying out all these processes thoroughly.

CocoSign provides a great diversity in bill forms for vehicle trade depending upon the vehicle type and the state. You will have free access to download, print and save any customizable templates.




This bill of sale was created on the ____ day of ________________, 20____ in the County of _________________________, State of _________________________.


Buyer’s Name: ____________________________________ with a mailing address of 

_____________________________________________________________ ("Buyer").

Seller’s Name: ____________________________________ with a mailing address of 

_____________________________________________________________ ("Seller").

The Buyer and Seller hereby agree as follows:


(check one)

- Cash Payment. The Buyer agrees to pay $_______________ (US Dollars) to the Seller.

- Trade-in. The Buyer agrees to pay $_______________ (US Dollars) and trade-in their vehicle described as (trade-in vehicle):

Make: _____________ Model: _____________ Body-Type: ____________ 

Year: _____________ Color: _____________ Odometer: _____________ Miles 

- Gift. The Seller is giving the vehicle as a gift to the Buyer. The value of the vehicle is $_______________ (US Dollars).

The above-checked selection is in exchange for the possession and ownership of the

motor vehicle described in Section 4.


Make: _____________ Model: _____________ Body-Type: _____________ 

Year: _____________ Color: _____________ Odometer: _____________ Miles 

Vehicle Identification Number (VIN): __________________________ (17 Characters)

  1. TAXES.

All municipal, county, and State taxes in relation to the purchase of the vehicle, including sales taxes, are  included not included in the purchase price.


The undersigned Seller affirms that the above information about the vehicle is accurate to the best of their knowledge. The undersigned Buyer accepts receipt of this bill of sale and understands that the above vehicle is sold on an “as is, where is” condition with no guarantees or warranties, either expressed or implied.



Buyer Signature: ________________________________ Date: _________________

Print Name: ________________________________


Seller Signature: ________________________________ Date: _________________

Print Name: ________________________________


FEDERAL and STATE LAW requires that you state the mileage in connection with the transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment.

I/We, __________________________ certify to the best of my knowledge that the odometer reading of _____________ Miles.

The actual mileage of the vehicle is accurate, unless one (1) of the following statements is checked:

- I hereby certify that the odometer reading reflects the amount of mileage in excess of its mechanical limits.

- I hereby certify that the odometer reading is not the actual mileage. WARNING – ODOMETER DISCREPANCY


Buyer Signature: ________________________________ Date: _________________

Print Name: ________________________________


Seller Signature: ________________________________ Date: _________________

Print Name: ________________________________











State of ______________________

County of ______________________


On ______________________­____­­­ before me, ______________________ (name and title of officer), personally appeared ______________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that she/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of ______________________ that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Notary Signature: ________________________________  (Seal)

Print Name ________________________________




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