Catering Proposal Template

 

 

(Owner, Manager, Catering Manager)

Restaurant/Company Name & Logo

Catering Proposal for (customer name)

 

 

Number of Guests:

Event Date:

 

FOOD

Appetizers @ $ 0.00 (per guest)              $ 00.00

Dinner, desserts & ice tea @ $0.00              $ 00.00

 

BEVERAGES

Coffee service @ $ 0.00              $ 00.00

 

ADD-ON ITEMS

(generally paper and plastic dinnerware)              $ 00.00

 

STAFFING              $ 00.00

# Servers              (no additional charge if all inclusive price)

# Bartenders

# Chef

# Attendants

# Party Maids

 

RENTALS              $ 00.00

Tent (examples)

Dance floor

Sound equipment

 

DECORATIONS              $ 00.00

Table centerpieces (examples)

Flower arrangements for serving tables

 

TOTAL ESTIMATED AMOUNT

Subtotal              $ 00.00

Sales tax              $ 00.00

Total              $ 00.00

 

50% Deposit Due              $ 00.00

 

 

The above estimate is not a guaranteed amount. The final invoice amount will reflect charges according to the final guaranteed guest count and any additional charges incurred as approved by Client and our Catering Manager.

 

To ensure booking of this event, please read and sign the attached Catering Policies. You may fax or mail a copy along with the above deposit amount to (company name and address).

Restaurant/Company Name & Logo

Catering Policies

 

Guarantees on Number of Guests:

Food, beverage and add-on items charges based on guest count will be based on the Client’s final guarantee. Final guest counts are due no later than one week before the date of the event. If no final guest count is received, we will use the number of guests used in the attached proposal. If the guaranteed guest count falls below 75% of the proposal guest count, the price per guest may be increased. We will make every effort to accommodate any last minute increases in the guest count.

 

Staffing:

Our staff will be dressed in black tie unless you request something different. Our proposal includes staffing for up to 4 hours beginning at the starting time through final cleanup of the event. Overtime is billed at the rate of $15.00 per hour. No overtime will be incurred if the event ends on schedule. We reserve the right to increase or decrease the number of staff if the guaranteed guest count is 10% higher or lower than the number included in this proposal.

 

Deposit & Cancellation Policy:

A deposit of 50% of the Total Estimated Amount is needed to confirm the booking of this event. Deposit refunds on cancellations are handled as follows –

 

• Notice over 30 days prior to event:   full refund of deposit
• Notice 10 to 29 days prior to event:  50% refund of deposit
• Notice less than 10 days prior to event:   no refund of deposit

 

Final Payment:

Clients will be billed for the balance due within one week after the event. The invoice amount is due upon receipt.

 

Upon review and acceptance of the proposal and our catering policies, please sign below and return this document with your deposit.

 

                                                                                                                                               .

Restaurant/Company                           Client

 

                                                                                                                                               .

Date                             Date

 

 

To pay deposit by credit card:

 

Type: (please circle) AMEX, VISA, MC, Discover

Account:                                                                .

Expiration Date:                       .

 

 

(Restaurant/Company Name * Address * Phone * Fax #)