A rental invoice is a piece of document that states the due payment of a rental property. It is the bill sent to the customer/purchaser that has to be paid immediately after being delivered or within the due date mentioned in the document.
The rental invoice may be of any sort depending upon the property which has been given to the customer at rent, so there are various categories of this invoice. Property can be a shop, some open land, apartment, house or vehicle, etc.
The primary purpose of this invoice is to remind the tenant that a certain amount of rent is due, and he has to pay for it within the deadline date.
What Is Rent Invoice?
As the name illustrates, the rent invoice is a type of invoice issued by a property manager/item owner to the lender about the payment details of the property’s rent. After the invoice is delivered to the tenant, the lender has to pay the rent as soon as possible.
Majorly, these invoices are created by landlords and property owners who desire to have an easy way to invoice tenants for the rent. The invoice helps them in keeping the tracks of finances from time to time and for different tenants.
In this way, both tenants and the property owners stay updated about the latest payment that has to be made as long as the property is held for rental purposes.
The templates of such invoices depend upon the company, product/service given as rent, and terms and agreement. Thus, it varies on the basis of ‘what’ has been given to the lender as rent.
Types of Rent Invoice
The classification is based on the product/property nature given to the lender and is divided into the following types:
Real Estate Rent Invoice
This type of invoice is issued by the property owners to their tenants for payments of the rent for their property/land. This is most commonly used in the business sector, and the landowners stay updated about the billing of the rents from their tenants.
The due date is given in the paper, and the lender has to pay within the due date to keep the terms of agreement alive.
Rental Bill Invoice
This is used for the housing properties like apartments, villas or small homes rendered to the renters. It acts as a professional document or a sort of reminder that the payer has to pay for the house in order to use it further.
The invoice helps in keeping the track record of the monthly bills and rents paid by the renter to the property owner.
Transport Vehicles Invoice
This new type of invoice has been used by the transport owners who have given their vehicles at rent to the customers. The transport company owner sends monthly bills to his clients who have been using vehicles. In this way, a proper record of payment is ensured for both parties.
Shop Rent Invoice
This invoice is issued to the shop renters from the owners every month for the purpose of rent payment. The due date of the rent is stated in the invoice, and the shop renter has to pay the bill/rent within the deadline.
The invoice may not be used only for shops, but also bars, clubs, plazas, and restaurants at rent.
Contents of Rent invoice
In this part, the necessary details of the owner and the renter are provided. It is sub-categorized in two parts:
- Invoice from: It includes the essential info (name, contact details, address) of the owner who’s sending the invoice.
- Invoice to: It includes the details (name, contact details, address) of the recipient/client to whom the invoice is being sent.
The information regarding the property/good given as rent to is elaborated, below the basic details. It includes item/property short description, i.e., billing document number, property address, or serial numbers of the rented item.
Details of Payment
The details of the amount that has to be paid by the client is stated. It also includes the date of billing and deadline date. The owner may also enquire about his client about the payment methods.
The signature of the owner along-with the date is put in this portion. This is the last part of the rent invoice.
The rent invoice is crucial in keeping the record of the due payment and the payment made previously, for any item/property which is given at rent. The key to designing a fantastic rental invoice is to have knowledge of what to write.
The above-stated elements are the essential contents one must add while writing any rental invoice. The templates for the rent invoice must be specially selected in order to achieve the purpose, which is required, as there are more templates available and various designs suited.
CocoSign provides fantastic rent invoice templates of every type. Now you can create your own template using online tools from the CocoSign website. Also, the epic template will be downloadable, accessible, and printable anytime, anywhere.