When an employee needs to present resignation to a board of directors in the company, the resignation letter falls under the category of ‘Board Resignation Letters’. This article explains the various aspects of a board resignation letter in detail.
What Is a Board Resignation Letter?
A board resignation letter is used by an employee who is a member of a board of directors at a particular company and decides to step down from his position. The matter is a highly professional one so every step is taken care of to carry out the resignation process.
Here is a brief description of how to resign from a board of directors:
- Call a Formal Meeting: The best way is to arrange a formal meeting with all the board directors and inform them about your resignation during the meeting.
- Prepare a Resignation Letter: Write a proper resignation letter in which you address the required details according to the format.
- Distribute the copies of the Resignation Letter: Make copies of your resignation letter and distribute it amongst the directors of the board to make sure that it is acknowledged by all.
- Assistance in Transition: Be generous and willing to offer your services in the process of transition and train your replacement before you quit.
Tips for Writing a Board Resignation Letter
The tips for writing a perfect board resignation letter are:
- Make your resignation letter meet all the standards of an official resignation letter.
- Follow the business letter format.
- Do not forget to provide your contact information and signature at the end of your letter.
Provide Last Working Day
- It is essential to mention the date of your last day of work on the board resignation letter.
Reason for Resignation
- Without delving into many details, briefly state the reason for your resignation in the letter.
- Avoid unnecessary details and keep it concise.
Use a Grateful Tone
- In your board resignation letter, be thankful to your employers and express gratitude for allowing you to offer your services.
- This paves the way for a continued professional relationship, even after you resign.
Complete Remaining Work
- Be conscientious to complete the remaining work or projects, if you have spare time before leaving the company.
What Are Included in a Board Resignation Letter?
The following components shall be included in the standard board resignation letter:
- Add your contact information with proper formatting, font size i.e.,10 to 12, and font styles such as Times New Roman, Arial, or Helvetica.
- Then, provide the current date and the recipient’s contact information.
Greeting or Salutation
- Before the main body of your letter starts, address the person whom you are writing this letter to with a salutation i.e Dear [name].
- The body of your letter includes your statement of resignation, a brief explanation of the reason for your decision to quit, and the date of your last day to work.
- Be mindful to maintain a polite and respectful tone in this segment of the resignation letter.
- Summarize your board resignation letter in this section and express your gratitude for having this job.
- Mention your availability in the event of any future emergency.
- End your resignation letter with farewell words such as “Sincerely” or “Best Wishes”.
- Be sure to include your handwritten signature in the end, if you intend to provide a hardcopy to the members of the board.
When a board director decides to resign from his position in the board of directors of a company, he/she needs to compose a board resignation letter according to all the professional standards.
If you are looking for the perfect resignation template, then Cocosign has everything you need. Our wide range of resignation templates includes well-written board templates. Get your free copy today!
CocoSign represents a wide collection of legal templates covering all types of leases, contracts and agreements for personal and commercial use. All legal templates available on CocoSign shall not be considered as attorney-client advice. Meanwhile, CocoSign shall not be responsible for the examination or evaluation of reviews, recommendations, services, etc. posted by parties other than CocoSign itself on its platform.