Sometimes, the circumstances arise where an employee has to resign in an emergency. In such cases, a one-week notice letter is preferred as the execution of the resignation process needs to be quick. This article explains everything you need to know about a one-week notice letter.
Here are some important things to be covered in a one-week notice letter:
- A proper reason
- Respectful tone
- Date of last day of work
- Explanation of giving a short notice letter
- Completion of incomplete work
-
Expression of gratitude
What Is a One Week Notice?
Generally, resignation letters require a notice time period of at least two weeks. However, a one week letter is utilized by an employee in an emergency situation.
In the one-week notice letter, an employee conveys the message to the management that he will conclude his services in a period of seven days. Any resignation letter which includes a notice period of fewer than two weeks falls under the category of a “short notice resignation”.
Following are the situations in which an employee is likely to issue a one-week notice letter:
- A family emergency.
- The workplace becomes unsafe or unhealthy for you.
- A serious medical emergency.
Employees are expected to send a letter of two weeks’ notice if one of the above conditions is not met because a letter of one week’s notice is limited to emergency situations.
How to Issue a One Week Notice?
Here are some vital points to keep in mind while compiling a one-week notice letter:
- A Proper Reason: It is essential for an employee to provide a proper reason for issuing a short notice letter. It is a key step in establishing a positive professional relationship between an employee and an employer.
- Respectful Tone: Do not become rude or impolite, considering the intensity of the situation you are in. Keep the tone of your one-week notice letter respectful and polite.
- Date of Last Day of Work: It is vital to provide a date for the last day of work. You might offer your services in the process of transition and briefly training your replacement.
- Explanation of Giving A Short Notice Letter: This part includes a thorough detail of the reason you gave while writing a one-week notice letter. Remember to write it in a comprehensible way so it is easy for your manager to understand.
- Completion of Incomplete Work: It is a professional step to finish your incomplete work before you leave your job and issue a notice letter.
- Expression of Gratitude: Be thankful and express your gratitude while issuing your resignation letter.
How to Write a One Week Notice?
A one week notice has a standard writing format which is as follows:
Header
- Initiate your one-week notice letter with a header and include your full name, address, and one source of contact such as email id.
- Then, mention the date of issuing notice along with the name and address of the recipient.
Body
- The body of your letter includes all details about the reason for writing the letter.
- It is recommended to keep your sentences concise.
- Express gratitude to your manager for providing an opportunity to work in the company.
- Mention the date of your last day at work.
Ending and Signature
- Conclude your one-week notice letter by presenting a formal sign off along with your name.
Conclusion
An employee issues a one-week notice letter when an emergency arises and he/she is not able to afford a notice period of two weeks. The employee provides a suitable reason and the last day of work in the resignation letter.
At Cocosign, you can get a wide range of resignation templates including the one-week notice letter template. We provide free professionally prepared resignation templates, so hurry up and get one for yourself at CocoSign.