Sometimes, the circumstances arise where an employee has to resign in an emergency. In such cases, a one-week notice letter is preferred as the execution of the resignation process needs to be quick. This article explains everything you need to know about a one-week notice letter.

What Is a One Week Notice?

Generally, resignation letters require a notice time period of at least two weeks. However, a one week letter is utilized by an employee in an emergency situation.

In the one-week notice letter, an employee conveys the message to the management that he will conclude his services in a period of seven days. Any resignation letter which includes a notice period of fewer than two weeks falls under the category of a “short notice resignation”.

Following are the situations in which an employee is likely to issue a one-week notice letter:

  • A family emergency.
  • The workplace becomes unsafe or unhealthy for you.
  • A serious medical emergency.

Employees are expected to send a letter of two weeks’ notice if one of the above conditions is not met because a letter of one week’s notice is limited to emergency situations.

How to Issue a One Week Notice?

Here are some vital points to keep in mind while compiling a one-week notice letter:

  • A Proper Reason: It is essential for an employee to provide a proper reason for issuing a short notice letter. It is a key step in establishing a positive professional relationship between an employee and an employer.
  • Respectful Tone: Do not become rude or impolite, considering the intensity of the situation you are in. Keep the tone of your one-week notice letter respectful and polite.
  • Date of Last Day of Work: It is vital to provide a date for the last day of work. You might offer your services in the process of transition and briefly training your replacement.
  • Explanation of Giving A Short Notice Letter: This part includes a thorough detail of the reason you gave while writing a one-week notice letter. Remember to write it in a comprehensible way so it is easy for your manager to understand.
  • Completion of Incomplete Work: It is a professional step to finish your incomplete work before you leave your job and issue a notice letter.
  • Expression of Gratitude: Be thankful and express your gratitude while issuing your resignation letter.

How to Write a One Week Notice?

A one week notice has a standard writing format which is as follows:

Header

  • Initiate your one-week notice letter with a header and include your full name, address, and one source of contact such as email id.
  • Then, mention the date of issuing notice along with the name and address of the recipient.

Body

  • The body of your letter includes all details about the reason for writing the letter.
  • It is recommended to keep your sentences concise.
  • Express gratitude to your manager for providing an opportunity to work in the company.
  • Mention the date of your last day at work.

Ending and Signature

  • Conclude your one-week notice letter by presenting a formal sign off along with your name.
Don't forget to celebrate your signing experience!

CocoSign, is simply document signing for each business. You could build a stronger relationship and share your experience with each client and partner.

Conclusion

An employee issues a one-week notice letter when an emergency arises and he/she is not able to afford a notice period of two weeks. The employee provides a suitable reason and the last day of work in the resignation letter.

At Cocosign, you can get a wide range of resignation templates including the one-week notice letter template. We provide free professionally prepared resignation templates, so hurry up and get one for yourself at CocoSign.

Disclaimer

CocoSign represents a wide collection of legal templates covering all types of leases, contracts and agreements for personal and commercial use. All legal templates available on CocoSign shall not be considered as attorney-client advice. Meanwhile, CocoSign shall not be responsible for the examination or evaluation of reviews, recommendations, services, etc. posted by parties other than CocoSign itself on its platform.