A retirement letter is used to signify the end of the service of an employee. The retirement letter has predefined patterns. It shall be written in an appropriate way to make the process of retirement as pleasant as it could be.

What Is a Retirement Letter?

A retirement letter is written by an employee at the time of the end of their tenure in the company. It's a formal resignation letter by an employee written in order to notify the employer about their decision to step down from a certain position.

Furthermore, a retirement letter discusses any retirement benefits that need to be addressed. The resignation letter closes out the career of the author, so the employee resigning may be advised to be more expressive in this communication than usual.

The common etiquettes of writing a retirement letter include the following:

  • Keep the letter concise and optimistic.
  • The date of termination should be clearly stated and give the employer time to make the required arrangements.
  • The letter can ask for extra provisions on behalf of the employee.
  • It can suggest improvements in the workplace.

What to Include in a Retirement Letter?

The retirement letter primarily focuses on two major things. The closing out of a career, and the period left until the employee in question retires.

Hence, you need to include the exact date of your resignation and mention the necessary arrangements to be made by your employer in order to make the process of retirement easy. The letter further includes the following miscellaneous information:

  • The brief working history of the employee resigning.
  • The sentimental value of working at the said place.
  • What improvements could be made to increase the work incentive of future employees.
  • What are your plans for the last day.
  • And lastly, what benefits you expect out of retirement.

What Are the Tips for Writing a Retirement Letter?

There are a number of ways to write a retirement letter for your firm or company. Firstly, let us grasp the concept of the essentials of writing a retirement letter. A retirement letter has the following basic components:


Otherwise also known as the subject of the letter, it shall include the author’s address, the recipient’s name and the subject matter at hand in clear wording

Greetings / Salutation

This part of the letter sets the tone of the letter. In an informal setting, you are preferred to use the recipient’s first name such as “Dear Micheal”. However, in case of a formal relationship, it was advised that you use the recipient’s last name.

The Body of the Letter

This is the main subjective part of the letter. It holds vital importance in our retirement letter. In this part, the author can describe in detail the retirement plans, the significance of working at the said company, and the help that he/she can provide in finding the replacement.


This is the ending part of the letter where the author signs off the content of the letter and this brings the letter to a formal closure.

Etiquettes of Writing the Retirement Letter

The general etiquettes of writing the retirement letter are:

The Sentimental Value

The retirement letter can be a very sentimental and close to heart document for some of the people. Feel free to put in sentiments into the letter. This will add a heart to heart touch that is sure to make the retirement process better.

The Tone of the Letter

It is advisable to adopt a humble, loving, and understanding tone in the retirement letter. Sometimes, the process of finding the replacement for the retiring employee can be a hefty task. Therefore, offering the employer help in this regard can be a very nice gesture as well.

Similarly, the retirement perks can be asked in an adequate manner which is a crucial part of the retirement letter.

Method of Delivery

The optimal way to deliver your retirement letter is to give it in hardcopy by hand. This will show a human side to the whole process and can gain the goodwill of the employer.

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The retirement letter is an adequate, formal, and professional method of letting your employer know that you intend to retire from employment.

If you are looking to get a well-written template of your retirement letter, then CocoSign is the site to visit. You can choose from a wide range of retirement letter templates that match your needs.


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