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Tips: A Detailed Guidebook on Filling out Blank Email Template Pdf Form Online

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The Stepwise Tutorial to Blank Email Template Pdf Form

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Instruction of Blank Email Template Pdf Form

alright so in this video we're going to.take a Google Form and have a user.submit the form and take the information.and convert that to a PDF and then if.I'm not totally bored by the end of the.video we'll probably also email that PDF.over to the person who submits the form.but we'll see how it goes so I'm gonna.go pretty quickly because there's a lot.to cover so I'm gonna start by doing.some setup here.so two folders and I'm gonna create a.Google Doc and Google sheets and a.Google Form.you.all right so all the fields that I'm.going to replace I'm just gonna.encapsulate them in these brackets like.this so FN L n QT y and a DDR.you.so an empty spreadsheet.finally deform.you.so let's just preview this.our form first-name lastname shipping.address and quantity which is what we're.going to be using in this template to.create a PDF out of this and all of that.right now is located in this folder I.have in my Google Drive I have a couple.of empty folders here and this three.files now let's go check out the.documentation for google form events.so that's their event objects and for.Google sheet events we have form submit.and that's what we can get out of that.so that's good we're gonna need this now.before we get to that however let's make.sure we connect our form to our.spreadsheet.so select response destination and link.to the spreadsheet and just select a.spreadsheet so if you're not familiar.how to do any of this stuff I have.videos covering all of this how to.create forms link to spreadsheets make.documents right now let's just test the.form really quickly after we did this.so that's submitted let's go check out.the form form responses and there it is.so now we have a connected worksheet I'm.gonna go ahead and delete this one and.keep this okay good so the form is ready.it's basically doing what it's supposed.to do now let's get to our spreadsheet.and open our script editor and start.writing some code.I'm gonna start by creating a function.to make a PDF file so we need to set.some variables.you.so I need IDs for our PDF folder temp.folder and template document so let's go.get all of those so PDF folder and all.of that we're gonna get from the URL.here on top.and the document we gonna get from the.document.and we're going to make sure we just.keep the IDs.all right so let's start by grabbing.that temporary template document and.making a copy inside of our temporary.folder.and that will be our new temporary file.so we'll need to take that temporary.file make some changes to it and then.save it back which is what we're going.to do here but after we do all of that.we're gonna then take that temporary.file and make a PDF out of it.and we want to put that PDF inside of.that PDFs folder.you.now that should get it as a blob the.file we have out of here and then we'll.just create a file out of that in our.folder with this name now we need to.make sure we make some changes to that.document because we don't want to just.make a PDF out of this we want to.replace this FN L n QT Y whatever with.all the information that was sent to us.now the way that information is going to.come from the form is gonna be in this.form or we can also get it in this form.which is array with indexes so we can.say 1st 2nd 3rd 4th column I'm gonna use.the object like this so let's just have.this as a reference.so these are going to be basically.names and column names in our case are.basically these first-name lastname.shipping etc.and apparently it comes back as an array.here.now what we're going to do we're going.to use this information in this file so.let's go ahead and open this file as a.document.so we'll get the ID of the file and.we'll open that as a document so.basically in this document application.set a reference to it.9 that document would basically have to.get this body and replace all of these.with the appropriate fields.now we're gonna take that body and.all the replacements.now we need to replace the first name.with this first name so that's going to.come from this info object.and that's gonna give us this array we.just need the first element in that.array since this is just a regular text.field there are no multiple things in.here so I'm gonna just repeat this for.the rest of these.so I believe those were the names so now.I just have to match the column names.from here.so once we make all those replacements.we'll just save this document and close.it.and then after all of that is done we'll.make a PDF out of it which is already.down here and give it a name so I'm just.gonna run this to see if this works.this is this function create PDF all the.permissions.so now if I go check my docks see I have.this temporary docks with this and we.should have a PDF there it is so the PDF.is done the document is done maybe we.could also rename the document or we can.delete the document one or the other I.am just going to delete the document so.what I'll do here after this is done.we'll just take the temporary folder.remove the file which is gonna be this.temp file.so now that we know this function works.we're just gonna convert it to a.reusable function so what that means is.that this we're gonna remove out of here.and we're gonna send it as info and then.we'll also add a file name.so I'm thinking the file name we can.just do from this info right away.without having to send that information.so let's just keep it this way so let's.just make the file name something out of.DS so I'll just take that the first name.and combine it with a space and combine.it with the last name.for now that should be good enough so.now we need to run this function when.somebody submits the form and we need to.grab this information and create that.PDF right so let's create a function for.that.so that function is simply gonna run.this function and we're gonna need this.info for that function to be able to do.this and get what it needs out of this.this is where I'm gonna go back to that.documentation so if you look here this.form submit it's gonna have this event.object with name values in it which.should be this object that I need so.what that means is that I'm just going.to go here and pass the event and then.my info is going to be equal to that a.dot named values.so now we need to make sure this.function actually runs when we submit.the form so we're gonna set up a trigger.so edit current project triggers add a.trigger and we want to run this function.after form submit that's going to be a.spreadsheet event and it's gonna be on.Form submit if there are any errors will.get daily notifications that's fine my.popup blocker is not letting me do this.so I'm going to allow that and set the.permissions.all right so hopefully that hole.blocking thing didn't mess up the entire.thing but it looks like we're fine.so now that we set this trigger let's go.and try to submit the form again to see.what happens.and I'm gonna do submit form so that was.submitted right now let's go first of.all check our spreadsheet so as you can.see there's Linda Smith and all the.information there let's go check what.happened look at that we have Linda.Smith as a PDF and all that information.in that PDF so now we have a PDF from.our submitted form and again all of that.is using this template document so if.you go and change this template that.will also change the results of that PDF.now this temp Docs I did delete that we.also need to remove this one but we.don't keep the temporary Docs we just.keep the PDF you could keep the Docs.all you had to do is just not remove.this in the end all right so that's good.I also want to try to add a timestamp to.this filename so let's go ahead and add.an extra space in here and then some.sort of timestamp so we're gonna do a.new date object and just let it convert.it to string probably that should be.fine let's try this and see what happens.if it doesn't work we'll have to move it.to a different variable and then convert.it to string ourselves but I don't think.it's necessary so let's go check this.out.that's done let's go check this out this.is good so now we have our filename with.a timestamp and everything.okay so the PDF was made now it would be.nice to also add a link to that PDF in.the spreadsheet so I guess let's go and.add a column here you have to be careful.with this because if you're expanding.your form it's gonna expand over this.and it's gonna overwrite this in some.cases it might be better to put this.column maybe a few columns over or what.I actually prefer to do most of the time.is not to mess around with this.spreadsheet and create another worksheet.here.and just make a copy of what I need from.here so I can say that equals to this.drop the end reference and do command.shift ENTER to do an array formula so.that way I have a duplicate of the same.exact thing on this worksheet but here I.know that I'm gonna grab those columns.and if I'm changing this at least it's.going to go by these columns so that's.not gonna touch our data in this.spreadsheet but that's up to you I'm.gonna let you decide what you want to do.about that now what I want to do I want.to be able to come here and in this.column add a link to the PDF that was.created now to do that we need to make.sure we get that PDF back so when we do.this create PDF we make this PDF file.right here and what we can do we can.simply just return that PDF file or in.our case we could just return a link to.that PDF file I don't know so let's just.return the PDF file itself so that means.now this is gonna return a PDF file.so let's go and take a look at that.docks to see where are we gonna put the.name of that PDF file or de link not the.name so we need to figure out which row.that needs to go to and that should be.available probably in the event itself.see it says range representing the cell.or range of cells that were edited okay.that should work so if we do that e dot.range that would be the range of cells.that was edited meaning when it's adding.this.well actually it's doing it here but.it's gonna be the same thing because.we're copying it right but it's gonna be.this range now from this range if we.just figure out what row that was we.should have what we need so let's just.see what the matter is called.pretty simple getro so if we do this.should give us the row of our entry.I believe I guess we'll find out if it's.not so once we figure out the row for.our entry now we need to go to our.people worksheet and put that in this F.column in that row so that's our.spreadsheet app get active spreadsheet.and in that active spreadsheet we need.to get the worksheet called.people I think I called it.and then we're gonna do actually we need.to get the range first and that should.accept a row number and a column number.so the row number should be this the.entry row and the column number is gonna.be whatever column it was 1 2 3 4 5 6.and we need to set the value of that row.here to whatever it needs to be and that.needs to be the link to our PDF file so.we'll take our PDF file and we need to.figure out what the method is called.again.looks like geturl is the method.just like that so let's try this and see.what happens again so I'm gonna save.this go back and try my form one more.time.so we got this doesn't look like we have.the link to the PDF file let's go check.if we have the PDF file it looks like it.was still working on it so it finally.finished this file there it is I want to.go check if that was actually finally oh.there it is.so it takes a little bit apparently it's.actually in here and if we open it.that's a link to that PDF very nice.we got the PDF file we got the link.let's actually just add the filename.here too.I'm gonna move this to a variable here.and then I'm gonna do this to get the.URL and then I also need the name of the.file which is gonna be the next column.over column number seven and instead of.get URL it's probably get name since.this is set name this probably get name.if it's not we'll go back and figure it.out so I'm gonna save this again one.more time I'm going to test this.all right all sent it's probably gonna.take a little bit for all of this to.populate so let's give it some time.all right not that long but there it is.we got the name of the file we got the.URL took longer the first time so all of.that is done I guess the only thing left.to do at this point is to just make sure.we email the file over and I've just.realized we don't have emails so maybe.we should ask them for their email all.right let's go do that.so now we should have emails too.and we have to see where that appears.but it should be somewhere in here see.there it is a new column because of that.we need to move this.and this need.change to f2 add that column and we need.the name of the column probably and we.also need to change this column numbers.so this is now 7 this is now 8 and you.could do matching to figure out which.column is which but we're not gonna do.that.save we got all of that that should be.their email address which we are going.to use now we're not gonna use that in.the actual PDF we'll just use it in.sending the email out so for that after.we did all of this we need to send the.email so let's create a different.function here.so we're going to use Gmail app.and that should have send email as one.of the methods which is gonna have where.it's gonna be sent which I'm gonna pass.it as a variable to this function the.subject line.the body which will be the text body so.this is the message.in their email body and in this options.we should be able to do attachments so.let's see how we do attachments.there it is so it's an object with.attachment we even have an example here.how nice is that.copy that go back to this and that was.the object right in here.so this should be the actual name of.who's sending this so you can just say.my company and you don't really have to.do that at all you can just skip this.but we'll keep it and we need the.attachment so it has a file as PDF so.basically a PDF file which will be.passing again as a variable here now as.I'm doing this maybe we shouldn't have.to do another function for this maybe we.could just incorporate it here it's not.that many lines but you know it's up to.you so I'm gonna go here and do that.send email so we need email for that.person so that's gonna come out of this.een aimed values and the name of the.field was cold that and the PDF file is.gonna be this PDF file we already have.it right here.so nothing else it should match okay so.now there's only one thing left to do is.to test this and check our email and see.if we have it so here's our sent folder.there's nothing happening here we're.gonna have to check if everything was.sent once we test this let's go back to.our form let's just make sure we open a.new one.alright so that was sent here let's see.what happens on our spreadsheet and our.Gmail accounts so let's first of all go.check our spreadsheet so our spreadsheet.has the ID with the length and all of.that and if I open this that's the file.very good let's go check our email.and nothing was sent so what did I do oh.I forgot that it brings those things as.an array apparently that's probably.what's going on here this should be zero.we'll have to test this and see what.happens.you.okay unfortunately I can't see that.anything was sent.apparently the executions transcript.says that it doesn't have permissions.because well because I forgot to give.those permissions so let's do that run.that send email function for a second.yeah that's fine so it is going to be.invalid but it should give all the.permissions now let's try it one more.time I guess.okay recorded let's go check what.happened.finally let's check out if we have a PDF.attachment we do and let's download it.and there we have it to Peter Peters we.were able to email this out very good.so let's also go check our link yeah.there it is that's Peter Peters and.responses are going here.and that's it and that's how we can take.this from a Google form to a spreadsheet.then to a Google document then make a.PDF out of it and then put that PDF back.in a spreadsheet and email it out with.Gmail all of that in a single script and.that should do it for this video thanks.for watching please subscribe and I'll.see the next one.

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Blank Email Template Pdf Form FAQs

View the below common worries about Blank Email Template Pdf Form. Reach directly if you still have other queries.

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How can I electronically fill out a PDF form?

Assuming the PDF has not been configured for electronic typing (Usually indicated with light blue fields wher edata can be entered), many PDF viewers have a “typewriter” function that allows you type on the form. I use Foxit PDF Reader but there are others available, most at no cost.

How do you fill out a form scanned as a PDF?

If you have Acrobat Reader or Foxit Phantom, you can add form to the PDF file you want to fill in. Refer to the screenshot here (Phantom). First click on Form, then you can pick option you want for your form (Text Field, Check box…) and draw it where you want to input your data. You can also change font and size of it to fit the existing text. When you are done adding the fields, you can just click on the hand icon, and you can now fill in your form and then save it as.

How do I create an email template in Outlook 2016?

Start Microsoft Outlook and go to the "Tools" menu. Click on "Options." In the "Options" window, go to the "Mail Format" tab. Select "HTML" from the drop-down menu in the "Message Format" section. You can also select "Use Microsoft Office Word to Edit Messages" to benefit from options and settings available in Word.

How do I create an email template in Outlook?

Start Microsoft Outlook and go to the "Tools" menu. Click on "Options." In the "Options" window, go to the "Mail Format" tab. Select "HTML" from the drop-down menu in the "Message Format" section. You can also select "Use Microsoft Office Word to Edit Messages" to benefit from options and settings available in Word.

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