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Hand-in-Hand Teaching Guide to key in Worksheet Annual Form

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Worksheet Annual Form Demand Assistance

the capital and ROI worksheet is a.critical part of the business case it's.is where the ROI calculations are done.so let's take a look at how the workbook.does that when you open up the workbook.you'll see that the first thing that's.asked for is how much is this project.going to cost how much are the one-time.costs need to be expended in order to.make this retrofit happen notice that.these are capital expenditures they're.one-time costs as opposed to the ongoing.operational cost that we accounted for.in the expenses spreadsheet so what you.do is you come up with these numbers.again talking to people who are perhaps.more knowledgeable and you are or the.people who will actually do the work or.the people in the parts of the business.that are going to be most familiar with.these kinds of calculations or these.kinds of estimates and by the time.you're finished you'll come up with.numbers that make sense to you and them.and it might look something like this so.you see that we've allowed for the.capital cost of the retrofits themselves.the relocation costs associated with.people who might be affected in the.building and some other things if you.need more lines just add them but by the.time you're finished you've totaled up.the total amount of capital expenditure.capex that the company needs to invest.in this project in order to make it.happen you might also do a little bit of.research on where the money might come.from and whether or not there are some.perhaps government grants or other.sources foundations community funds that.might be able to contribute something to.this kind of project or maybe a bit of a.break on the borrowing rates associated.with green bonds or something like that.so do a little bit of homework on where.the possible sources of capital might be.talk to your finance people about that.and see if you can reassure yourself and.them that the money is available to be.able to do the project now let's scroll.down to the exciting part which is the.ROI calculations and you'll notice that.this is already partially filled in the.numbers have been automatically copied.from the respective worksheets to.this worksheet so these numbers are ones.that you created before from your work.on the expenses and revenue worksheets.and you'll notice that now what we're.doing is we're spreading them over a.period of five years it could be three.years could be five years could be ten.years but as a starter set we're just.looking at five years and what we've.assumed is that these benefits are going.to be realized gradually not all in the.first year it might take a bit of a.buildup and it starts with a starter set.of yearly percentages of the benefits.realized of 5080 and then a hundred.percent for the following three years if.you don't think that that's an.appropriate reflection of what you think.is going to be happening with your.project you can change them so if you.think the operating expenses for example.the savings associated there might be a.little bit lower than that just just put.in 25 percent and maybe sixty percent.and maybe eighty percent so you can.adjust those percents to whatever you.think is an appropriate way of spreading.the realization of these benefits over a.period of time so you could go back to.those spreadsheets take a look at the.kinds of savings you were talking about.same thing for any of the others.productivity benefit maybe that's only.20 percent the first year because people.aren't in the building with too much in.the first year maybe it's going to be.more like 75 percent the second year and.maybe a hundred percent from then on and.so on so what I'm trying to help you.understand is you can change those.percents to anything that you think is.more reasonable and especially having.conversations with others in the.business and come up with an agreed way.in which these benefits are going to be.realized over the next few years.you'll notice that the totals across the.bottom have all been adjusted as we've.been playing with those percents so have.the numbers associated with them so that.all of those formulas are automatically.built in now we can go down and see.calculations that have been done in the.background while we've been playing with.those numbers.and in this particular case we end up.with some internal rate of return.calculations a payback period.calculation a net present value.calculation that reflects the result of.all of the things that you have been.doing and the rate at which you feel.these benefits will be realized the.discount rate is 10% starts with that if.you think it should be something like.12% or it's not you actually it's your.finance people asked them for what this.number should be just plug in that.number and it affects the net present.value if you think it should be 8% you.can change it to 8% whatever they think.it is that's what it should be so that.also is another reminder that you may.want to have the finance people check.the formulas that are being used to do.these calculations and you'll notice.that there's a comment associated with.each of these boxes that encourages you.to take a look at Appendix B where the.excruciating detail behind these.formulas is explained and they can check.those and verify that they are doing the.calculations the same way the workbook.is or vice-versa.and if they're doing them differently.then the formulas need to be changed.with their help in the workbook to.ensure that it reflects the way in which.they wouldn't normally do these.calculations so in Appendix B the ROI.calculations are all explained first of.all how the payback period formulas are.working how they gradually built up and.in turn net present value of internal.rate of return so it's a good thing to.just verify that you're doing those.calculations in a consistent way with.the way in which the company would.normally do them so let's go back to the.capital and ROI spreadsheet all the.numbers that we have created here with.the help of the built-in calculations.have been automatically as with the.other worksheets they've been.automatically and copied into the.overview worksheets so if we go to that.one we'll see that these numbers are now.there and they simply reflect the same.numbers that run.the worksheet and it shows us that we're.partway through and we've just got a few.more calculations to do and in fact.let's take a look at the asset value.increased potential with associated with.this project as well as the market value.increase the stock market value and.we'll do that next.

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