This video is for applicants, company security officers and alternate company security officerswho need help completing the security clearance form, TBS- 330-60.In accordance with the Treasury Board of Canada Secretariat Standard on Security Screening,this form is required to apply for a security clearance at the Secret or Top Secret level.It must always be accompanied by a completed Personnel Screening,Consent and Authorization form, also called the Treasury Board of Canada Secretariat TBS 330-23.One of the most common delays in obtaining a security clearance is due to errors in the screening forms.We therefore recommend that you first watch the video entitledCompleting the personnel screening, consent and authorization form (TBS/SCT 330-23E) for applicants.The Security Clearance form and other useful tools are located on our website.Be sure to take a look at these tools as they will also help you complete your screening form.The easiest way to fill out your form is by using the online industrial security services portal,commonly referred to as OLISS.This online tool can also be accessed through our website and makes your screening requests easier toread and process while reducing the chance of errors.In order to use this service, your organization must be registered in our program and have anOLISS account.If you are a company security officer and don’t have an account,please contact Public Services and Procurement Canada and our Client Service Centrewill help you set one up.In OLISS) you can e-sign your form which means paper copies of the formdo not need to be submitted.Please note that both you the applicant and your responsible security official must e-sign for thee-signature to be considered a valid signature.Also in OLISS, if information is unavailable or unknown to you, you can add an explanation as to why theinformation is unavailable or unknown using the additional information fieldnow available.For all new Secret clearance requests, including updates and upgrades,sections A to J and section P of the form must be completed in full.For Top Secret clearance requests (new, update and upgrade), all sections of the 330-60 must be completedin full.Are you ready to complete the Security Clearance form?Section A: Administrative information. This section must be completed by the company security officer.If you are a company security officer looking for guidance on this section,please reach out to our client service centre or visit our website.Sections B to P must be filled out by you, the applicant.Section B: Biographical information.This section is often filled out incorrectly. Please do not leave blank fields or boxes unchecked.After entering your surname, it is important that you provide your full name, including first name and allmiddle names when filling out the “Full given names” field.We do not accept initials or nicknames as the “full given name”.Don’t forget to circle or underline your “usual name used”.If you have changed your name for reasons other than marriage you need to provide your previous nameand your present name.You also need to indicate where the name change took place as well as the method.An example of the method would be: “Registrar of Canada.”Lastly, you need to provide proof of your name change to your company security officer.Here is an example of Section B properly completed.This brings us to Section C: Have you ever completed a screening form?Here we want to know if you have already applied for a screening with any government department or agency.If so, we need you to provide the name of the employer who requested the screening, as well as the level andand year of the screening.Next is Section D: Marital Status/Common-Law Partnership.Under “Current Status,” you must only check one box. If you have been divorced, separated or widowed for morethan 5 years and have not remarried or entered into a new common-law partnership, you can check “Single.”If you are currently in a common-law partnership and you are also divorced, separated or widowed,check “Common-law partnership” because that is your actual current status.“Common-law partnership” in this form relates to an individual who has been living with you for at least oneyear and who is in a conjugal relationship with you.In Section D1, you need to provide all the information required on your current spouse or common-law partner.If you have been divorced, separated or widowed for less than 5 years, you have to include your previousspouse or partner in section D2. If you are widowed, we need the date of death of your deceased spouseor partner in Section D2e.For previous common-law partners, the date of separation is the date at which you ceased cohabitation.Remember: we do not accept nicknames or initials. Under full given names, we need you to provide allmiddle names.Here is an example of Section D properly completed.Next up is Section E: Immediate Relatives.This is the most complex section of this form. Here are a few tips to help you complete it properly.You must provide details on all of your immediate relatives, living in and outside of Canada.This includes your father, mother, brothers and sisters, adoptive parents, and children over 18 years of age.This also includes all half or step parents and siblings.If you are currently married or in a common-law partnership, you must also provide details on yourmother and father-in-law and on any children over 18 years of age of your spouse or partner.This includes any step-mother-in-law or step-father-in-law.If a relative is deceased, their employer name and address are not required.However, the last physical address where the relative resided is required.It is not acceptable to enter “deceased”, “cemetery”, or “hospital.”Make sure to provide between brackets, the maiden name or surname at birth of all immediate relatives, male and female.Lastly, if you are estranged from a relative or if information is unknown about a particular relative,you need to provide as much information as you can in the additional information field in OLISSand you must provide an explanation as to why the rest of the information is unknown.For example, you cannot locate the relative or contacting the relative would be harmful to you.Here is an example of Section E properly completed.This brings us to Section F: Criminal Convictions in and outside of Canada.If you have been convicted of one or more criminal offences for which you have not been granted a pardon(now referred to as a record suspension), you must complete all fields.If you have criminal convictions outside of Canada or offences under the National Defence Act, you must list those as well.If you have more than one criminal conviction, you can enter them one by one in OLISS,starting with your most recent one. And if you do not remember the exact date of your conviction,you must provide the most accurate date as possible and include an explanation in the additional informationfield indicating that you do not remember the exact date.Section G is to be completed if you were born outside of Canada or born in Canada holding a dual citizenship.If you were born abroad and have not yet obtained your Canadian citizenship, you must provide immigrationpapers such as a photocopy of your permanent resident status, work visa or record of landing.Both sides of these documents must be provided. If you are a Canadian citizen, you must provide proofof your Canadian citizenship, such as a photocopy of your Canadian citizenship certificate,Canadian passport, or Certificate of Birth Abroad.Please ensure that your date of entry into Canada coincides with other dates provided in this application,1such as your residential and employment history in Sections H and I, and foreign employment in Section J.1In field number 3, a naturalized Canadian is defined as a person who did not receive Canadian citizenship1through birth or parental descent.1In Section H, for residence, you must provide complete home addresses for the last 10 years or as of 16 years of age.1A residence is considered a place where you physically live.1Example: If you are a student at university and you are living on campus while studying,1your campus address is considered your current place of residence (where you live).1Your residential history must coincide with other dates within the application, such as Section I:1Employment history and Section J: Foreign employment.1Make sure there are absolutely no gaps in the 10 year period of coverage.1Here is an example of Section H properly completed.1For more information on how to complete the residence section, please view the video entitled1Completing the personnel screening, consent and authorization form (TBS/SCT 330-23E) for applicants.1Section I is your Employment History.1The question “Would your employment be jeopardized if your current supervisor, below, is contacted?”1is often left unanswered. You must answer this question.1Also, if your past actions resulted in you being dismissed or asked to resign from any position listed in1your employment history, you must check “Yes” and give the name of the employer, supervisor and date.1You must also clarify the reason of the dismissal.1If you were laid off due to company downsizing, company bankruptcy, shortage of work1or seasonal employment, you can check “No” as this is not considered a dismissal.1As for your employment history: • It must cover the last 10 years or start from the time you turned 16 years old1• It cannot include any time gaps between jobs. If you were unemployed, the word "unemployed" should be1inserted in the space provided for "Name of Employer" and the dates associated should be entered1• Your employment history must also coincide with other dates within the application, such as Section H:1Residential history and Section J: Foreign employment1• Lastly, it must include your current and past supervisors' full name1(no initials) and the telephone number and street address of each employer1• If any of these are unknown, please clearly identify as unknown and provide an explanation, if necessary1If your last 10 years of employment have been interrupted by education, you must provide1the name of the school in box A, the dates of attendance in box B and the address of the school in1box C.1In box D you must enter “student”, in box F you must provide a teacher’s name and in box G,1enter the school’s telephone number. Box E is for military personal only.1If you are or were self-employed or worked as a consultant, under “Name of employer,”1you must provide your business name or your full name if you do not have a business name.1Under “Job-site address,” you must provide your permanent business address.1. If your permanent business address is your home address then you need to input your home address.1For your “Supervisor’s name,” you need to provide your name or1the name of a person who can verify your employment.1Here is an example of Section I properly completed.1For Section J Foreign Employment, you must confirm if you have ever been employed by a foreign organization.1If the foreign employment was in the last 10 years, the dates must coincide with other dates provided in the1application, such as those in Sections H and I.1As mentioned at the start of the video, sections K through O must be completed only for Top Secret1security clearance requests.1In Section K, we need you to list the countries you visited within the last 5 years for personal1travel or non-government business. This excludes Canada, the United-States and Mexico.1If you have left the country to travel for more than six months it must be entered in Section H1as residential history and not under Section K as travel.1One day visits to countries, such as a cruise stopover, do not have to be recorded.1A contractor on Canadian government business is not required to record details of their travel in this section.1Section L asks for a list of any business, financial or personal assets you may have outside of Canada.1For example, a Swiss bank account or a house outside of Canada.1Note that you may later be asked to give details on the type of asset and its estimated value.1When providing character references in Section M, your references cannot include relatives or persons residing1outside of Canada.1References can be colleagues, peers and friends who have known you for over 3 years1and will be able to speak to your non-work environment and activities.1Be sure to fill in all the information required about your references:1• “Full Name (no nicknames),” “Full address,” “Complete work title and work address,” “Relationship,”1“Period known” and “Telephone number”1• Under “Neighbourhood reference,” your neighbour must live in the general vicinity of your current1residence and must have known you for over 7 months at your current address.1If you have recently moved, you can provide a neighbour that has lived near you in the past 6 years.1In Section N: Education, you must name the last school or university you attended full time.1If you attended school or university in the last 10 years, be sure that your education dates coincide1with other dates you provided in the application, such as those in Section H, I and J.1Section O: Military Service must be completed even if your military service was covered in your1employment history.1You must list the last or current unit you belong(ed) to and the total dates of service you acquired while1in the Canadian Armed Forces.1In Section P, if using the original signature option in OLISS, the form needs to be signed by you and it is1vital that you sign date and input your telephone number for your home and business.1If you do not, your application will be returned to you, causing delays.1You have now successfully filled out the Security Clearance form.1Let’s review some helpful tips that will ensure your screening request is complete and avoid processing delays:1• To avoid your document being returned to your organization, make sure all information and additional documentation are complete1• Use the online industrial security services portal (OLISS) to help you fill out the form1• If you need to provide extra information to support your screening request, use the additional information field in OLISS1• If you were born outside of Canada, don’t forget to include your proof of Canadian citizenship or1immigration papers1• If you are using OLISS and decide to click the original signature option,1your company security officer will need to print out the form and have you fill this section by hand1as all initials must be hand signed and not typed1Should we receive an incomplete application, your company security officer will ask you to fix the problems1or obtain the required documents, and will need to resubmit your application.1This takes time and causes delays.1Please note that Treasury Board is revising this form and when the new form is available for use, we will1update this video.1If you have any questions related to this form you can contact us or visit our website.1You can email us at ssi-iss@tpsgc-pwgsc.gc.ca.1If you are calling from the National Capital Region, the number is 613-948-4176.1Our toll free number is 1-866-368-4646.
