Sign Documents Electronically and Securely


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How to Sign Documents Electronically and Securely?

1. Drag and Drop Documents

To sign documents online, start by dragging and dropping the document in the highlighted window.

2. Sign Documents

Click on the document in question, select a signature type and create your electronic signature using a stylus pen or mouse or trackpad. Or, upload a scanned signature onto the document.

3. Download Documents

Save the changes made on the document and click on the download button to download your document via a secure internet connection.

Sign Documents Electronically and Securely with CocoSign Now

Safe And Secure

All signatures are verifiable. Also, all downloads and file transfers are done via an encrypted SSL connection, protecting your confidential documents from the prying eyes of cyber-attackers.

Cloud Storage Access

Documents stored in the cloud are easily retrievable at anytime and anywhere as opposed to documents shelved away. This e-signature solution provider makes storing hundreds of documents and contracts more efficient.

Sign on-the-go

Since it is based on cloud technology, you can access it anywhere and anytime. With a mobile device, Mac or PC, a web browser and a good internet connection, all signatories to a document can append their signatures.

Send Easily Just Like Emailing

In a few easy steps, you can send your document to the other parties to register their signature. All you need do is upload the document, enter the signers’ email addresses and click the send button.

Use with Everyday Applications

This electronic signature solution is compatible with most of your everyday applications. It has a seamless integration with Microsoft Office, Google, Salesforce and cloud storage services like Google Drive and DropBox.

Manage Progress

With CocoSign, you can determine the status of your signature per time. You can also cancel requests, send reminders to the other party as well as get access to a detailed audit for the document.

How Digital Signatures Work?

Like wet ink signatures, digital signatures are unique to each signer. Most document sign solution providers like CocoSign, use a specific protocol called Personal Key Infrastructure (PKI) to secure their users’ signatures. PKI requires the digital signature provider to generate two long numbers (keys) using a mathematical algorithm. One of the keys is public while the other is private.

Should an individual sign a document electronically, the signer’s private key creates the signature. This key is always kept by the signer. The already created algorithm functions like a cipher. The latter creates data called hash and encrypts the data. The signature also comes with a time stamp.

This time stamp is one of its greatest perks. Should the content of the document after the signing be changed, the digital signature is invalidated.

Take, for example, should Robert agree to selling his house using his private key. On receiving the document, the buyer also gets a copy of Robert’s public key. If the public key fails to decrypt the signature, then, the signature isn’t Robert’s or the documents has been tampered with since Robert last signed the papers.

To ensure that the integrity of the signature is preserved, PKI recommends saving the keys through a Certificate Authority (CA).

Digital Signatures vs Electronic Signatures

Since the turn of the millennium, virtual signatures have been accepted by many countries as a legal means of showing consent or approval for a contractual agreement or contract. This virtual signature has become a mainstay in today’s marketplace because of its convenience and its advantage of dramatically cutting down transactional costs.

Virtual signatures might be any electronic signatures or digital signatures. You might be wondering, what is an electronic signature? Isn’t it the same as a digital signature? No, it isn’t.

The difference between both is mostly found in its method of identifying signers and businesses. Unlike electronic signatures, digital signatures embed PKI in the signing process. This PKI embed is the process through which the system identifies the party needing a signature and the other providing it.

It generates both a public and private key to identify who the signer is. To link the signer and the signature, both the one needing the signature and the signer himself must have a registered digital certificate issued by a CA as earlier highlighted.

On the other hand, e-signature is simply an electronic symbol used on a document by a person who has the intention of consenting to the terms and conditions presented in the document.

What Are The Key Considerations to Sign Documents Electronically and Securely?

Even with the shift from paper to computers, one thing has remained constant - the importance of signatures. Whether it is to be handwritten or drawn on a computer or mobile device, it remains the major way of consenting to an agreement.

Electronic signatures have become widely used these days. However, there are a few considerations you have to make to sign documents electronically and securely.

Whether or not you need a third-party security certificate, to validate your signature, a digital certificate is usually needed. The costs of using one are usually ingrained in your annual license cost. Worthy of note is that the cost isn’t a one-time thing. Also, once your digital certificates expire, they are no longer enforceable by law.

What data is captured? Data breaches in recent years have made many internet users wary of giving out their data. It is therefore important you realize what data you are giving out. The data collected depends on your electronic signature collection. In general, seven different types of data are collected and are enforceable for legal cases.

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