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How to Customize the W2 W2c 2013 Form in Detailed Guide on Mobile?

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Steps of Customizing the W2 W2c 2013 Form

good afternoon everyone for anyone that.did not attend last week's session my.name is Amanda mossley and I am the tax.specialist here at tempura soft-shell.our objectives today are the w2 box.calculations mailing addresses due dates.the Accu wage software box 12 codes code.DD requirements how to produce w-2s out.of temp works and report balancing.i will be using some abbreviations.throughout the slideshow be aware that.employee is going to be referred to its.EE employer as ER federal income tax as.fit state income tax as sit and Social.Security as SS so as you see those.abbreviations just be aware of what they.stand for ok our earning boxes box one.is wages tips and compensation that is.federal income tax taxable that is made.up of juices USS and USM this will.include all compensation including.taxable fringe benefits your calculation.is gross earnings plus any applicable.fringe benefits that aren't already.included in gross of course- retirement.plans if they're fit exempt is going to.be like a 401k for example minus any.section 125 contributions the employees.made box 3 Social Security taxable wages.and compensation that's jurors Aoife up.until the wage base limit which is 113.thousand seven hundred dollars for 2013.Buck's tree will not include any tips or.any section 125 contributions.fox5 is medicare taxable wages and.compensation excluding section 125.contributions notice that it's emad and.eMED sup wages the 941 requires eMED and.II Men set to be broken out as two.separate jurisdictions however the w2.requires them to be some together in box.five box 7 is your social security tips.box three and back seven summed together.should not cross the threshold of one.hundred thirteen thousand seven hundred.dollars.box 16 is wages tips and compensation.that is state income tax taxable this.will include all compensation including.the taxable fringe benefits.this is a great visual of just the.anatomy of a w-2 statement I know this.is a lot of information on one page I'll.give you a second to take a look and.then I'm also going to be sending this.out as an attachment when I send a.follow up email after this webinar.notice here that the picture is of a.2012 w-2 don't be alarmed about that.there is nothing published that the IRS.or social security administration is.requesting as changes from these w2.requirements to the current year w to.requirements so everything should look.exactly the same with the exception of.2013 on your w-2s and this one says 2010.everything else should be the same as.far as requirements and boxes.alright when where and how to file w.tubes copy a to the Social Security.Administration copy be should be given.to the employee for them to file their.1040 and that should go with their.federal income tax copy see for the.employees records copy D is for your.records copy one should go to the state.city or local and copy 2 is for the.employees state city or local just.remind reminder that temp works offers.w2 printing and mailing services contact.your account manager for details we do.have an entire team of specialists that.are going to be working on all the w.tube printing packaging and mailing so.that we can help you get them to your.employees by the due date which we can.jump right here the due date is January.31st so those are due to your employees.whether they are postmarked by that date.whether they are handed to the employee.by that date or whether you.electronically get them their w2s by.that date they are required to all.employees by january thirty first.if you are filing by paper here is the.address to the Social Security.Administration it's due on februari 28.you can file by paper if you have under.250 w2s if you are a filing by meg media.they are due March 31st here's the link.to the Accu h software will go over that.in just a moment.here are your state due dates for your.state w-2s here's a link here if you'd.like to see the website here's all the.information when each state requires.their state w-2s to be received by.if there's no distinction Georgia for.example that is 1099 and w-2s are due by.that date some states do break them out.by having the 1099s and w-2s do at.different times feel free to reference.this for your convenience here a qh is a.free software provided by the Social.Security Administration that allows you.to test your wage report to ensure a.smooth w2 processing and submitting it's.going to help you identify your most.common formatting mistakes verify that.it's in the SS a required form at the.VFW too and it's also going to just kind.of scan through your data and it's not.going to know if your wages are.incorrect that if something is out of.the ordinary on a red flag it will give.you an error message you can run this.software as many times as you need to.run these checks as many times as you.need to get the errors corrected.here is again a link to the social.security software social security.gov /.employer / a qh.all right Fox 12.box 12 is designed for deferred comp and.other compensation HW 2 has enough room.for four codes however if you need more.space you will need additional w-2s I'm.not going to go through each one of.these codes there's quite a few kind of.some of the main ones are coatsy is a.taxable benefit for your group term life.over fifty thousand dollars anything.over this amount is now taxable and.should be already included in boxes one.three and five Cody is for the employees.contribution to 401 k co j is non.taxable third-party sick pay.if you paid your employee moving.expenses that's going to be cold p.adoption benefits code t going to have.our roth contributions down here in a a.DD is the big one this year's the cost.for non-taxable health insurance.provided through an employer we're going.to go over that in just a second.area this is a great link here it's.directly to the IRS where they list.their reporting requirements so feel.free to click on that link or drop that.down and take a look at that when you're.ready.here is what you are required to report.major medical FSA in excess of the.employees contributions anything that is.pre-tax or paid by the employer EAP if.the employer requires Cobra premium.on-site medical clinic clinics if they.require a corporate premium wellness.programs if they require corporate.premium and the domestic partner.coverage just included in gross income.alright and just a continuation this is.your optional reporting this is not.required but you can certainly report it.should you choose to dental and vision.that is not integrated into another.medical or health plan dental or vision.which gives the employee the choice of.declining or electic and playing paying.the additional premium HRA contributions.multi-employer plans self-funded plans.not subject to federal corpora here's a.couple other optional situations the.employer is not required however they.may file and report code DD you are.required to file but you have the option.of reporting code DD if you have 250.w-2s that you filed last year chef in.2012 you filed 249 w-2s you are not.required by law to file code DD this.year.you do not have to report your w-2s your.your code ed on the w2s furnish two of.employees who terminate mid year and.requested in writing their w-2 early on.those w2s that were requested in July.you do not have to compute your medical.premiums and get them on those early w 2.sw2 is provided by 3rd party sick pay.providers to the employees of other.employers so this is probably not.applicable to us this is for third party.sick pay providers they do not have to.reach out to you the employer to put.your third party sick pay on the w2s.they're sending to your employees.do not report so these are this is not a.continuation of the last page this is.not optional this is the IRS the same do.not report you are fsa's funded by.employee contributions only your HSAs.employer and employee contributions your.MSA contributions get employer-employee.anything paid by after-tax contributions.the government plans provided to.military and their family members.accident or disability income long term.care liability and supplemental.liability workers comp auto medical.payment insurance and two percent two.percent s corp insurance also cody d is.not required on the w3 so you put Cody D.on all of your employees w choose but.you do not need to sum them up and put.them on your w3 if you were to submit.via paper.the w two seas are corrected w2s we do.not need to issue w to see for a.corrected address or radio shoeing a.loss w to only for changes in wages.withholding or social security number if.there are minor name changes for example.you just transpose two letters they do.not want to see aw to see if you had the.employees name completely wrong and the.ir the Social Security Administration.already has a new social security card.with a new last name you will be.required to file a new ww2 see for.example if the employee got married and.you gave them a w-2 with their maiden.last name and the SS a has their married.last name that would require aw to see.if you missed an a at the end of Amanda.for example they do not want to see a.w-2 see for that.retain undeliverable w-2s and w2 cs4 for.years as far as applied for and missing.Social Security numbers if you're filing.on paper you can enter applied for if.you're filing electronically enter all.zeros they do require that you file a.dub you to see upon receiving the social.security number though.wc's I'm sorry w3s a w3 is a total.summary of all w-2 forms is used to.reconcile your w-2 wages with the total.of your 940 ones the w3 is not required.if you complete your w-2s actually.electronically via the VFW too because.that system will automatically generate.a summary of all of your w-2s if you're.filing by paper remit a w3 along with.the paper copy of HW too and now we're.going to go over how to get your w-2s.out of temp works so you would go pay.bill and then other is on the screen.before this it's the bottom option so.bring into year-end.then you're going to go print right here.and I had a question earlier about how.to get t4s for our Canadian customers.right below same option you would just.hit print under t for t for summary is.not here yet t for summary will be.available right under w3 very soon here.so now i'm just going to print and this.screen is going to pop up and allow me.to sort and filter so i can choose if I.want all employees or if I just want my.active employees I can filter by state.over here I can sort by state branch or.employee name this is going to include.or exclude the employees that opted for.a look tronic w-2s and this option here.is going to print either 1 w-2 or 2 w-2.is depending on my choice if an employee.worked in multiple states or multiple.localities.alright and this is the part I'm very.excited about this should make link a.little bit easier for you guys we have a.couple new reports this year eww tube.balancing report and adjustment.taxability report and they're going to.really help bridge some of the reports.you use weekly to your w-2s so for.example the payroll journal shows your.gross wages your total taxes and total.deductions however it doesn't really.break it out by the pre-tax and it.doesn't really show you how we got the.figure that's in boxes 1 3 and 5 on the.W to note this wage balancing report is.only for federal so it's not going to.break down how we got box 16 it's going.to show you the gross pre tax deductions.amount taxable and tax withheld so it's.really going to walk you through gross.minus 401k and section 125 equals amount.taxable for federal income tax and then.also show you the federal income tax.withheld so it's really going to walk.you through how we got boxes too I'm.sorry boxes one and two on the w2 and.it's going to do the same for one three.and five and then of course two four and.six for the Social Security Medicare and.federal income tax.adjustment taxability is going to show.each adjustment and which jurisdictions.it takes exempt from so last week we.talked about this report a little bit in.the data integrity check where it.prompted you to review the adjustment.taxability I directed you to go to this.report here and it's going to list every.adjustment and everything that it's.exempt from if you do not have these two.reports yet just be patient they are.rolling out in phases so we don't have.it yet you will have it before the end.of the air you've got a couple pictures.of what the report looks like this is.the w2 balancing report this is just a.snapshot most of the employees in my.test database did not have anything.pretext I apologize about that but Susie.here did have fifty dollars your today.in a 401k so you can see that this is my.gross minus my pre-tax this is the.amount here my taxable that's going to.be in box one.and this is what's going to be in box.too she was deducted for income tax it's.going to do the same thing if Susie had.had medical insurance deducted it would.show her a mountain medical and then.lest that amount would be amount taxable.here's the pre-tax adjustment just a.small snip of what this report looks.like it shows me 401 K is my adjustment.number one and that it's going to list.every juras separately that is exempt.from 401k or exempt from tax ability for.example here is Susie's 401 K that is.exempt from medical that fifty dollars.that we saw that was deducted from gross.is because it is federal income tax.exempt it's on this report it is exempt.from.that's jurisdiction here.so again this is really going to help.tie out the differences between girls.and amount taxable I get a lot of.questions at the end of the year of why.does my figures on my w-2 not found.what's on my checks tab well they're.likely looking at growth and it doesn't.match because they had some pre-tax.things so this should be really helpful.to you and that is actually all i have.for today's session it was a quick one.if you have any questions at all please.feel free to contact me at year-end at.your end at temp works calm and myself.or a year-end technician will get back.to you right away again that's year-end.at ten bucks calm and I hope you guys.have a great week and I will see you.again on Monday thank you.

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W2 W2c 2013 Form FAQs

Here are some questions along with their answers to clear up the doubts that you might have.

Need help? Contact support

What are the exemptions for a W2 form? How do you fill one in?

A W-2 is a record of employment earnings. Independent contractors issue W-2 forms for their employees. An independent contractor would not receive a W-2, because the independent contract is not an employee.

Is it legal to ask you to fill out a W2 form for a trial before actually being hired?

You don’t fill out W2 forms, employers issue them to employees in January to report earnings and withholding. I assume you mean the W4, which tells the employer how much to withhold. There is no reason to fill one out before being hired, particularly since it includes your SSN which you shouldn’t divulge to anyone unless necessary

What tax transcript form should I fill out to find my old W2 forms to file for a tax return? -I have not filed before and I'm 53.?

To get the W-2 and other income information you should request a “Wage and Income Transcript” from the IRS. This will include all federal income and the tax withholding but will not include any state or local tax withholding.

How do I fill out 2013 tax forms?

You file Form 8843 to exclude the days that you were present in the US as an exempt individual. OPT is considered to be an extension of your student status, so you are an exempt individual for the purposes of the substantial presence test while you are on OPT. Because you are considered to be a student while on OPT, you can claim the benefit of the standard deduction that is available for students under the US/India tax treaty.

My employer sent me a W2 C form. Isn’t it their job to fill it out since they made the mistake?

The W2c is supposed to be filled out by the employer. If you got a blank one then something went seriously wrong. Unless you do your employers tax forms there is no reason for you to have a W2c that is blank.

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