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A Complete Manual with respect toChar410 A Form

this video will walk you through the.processes of managing your OMH contract.in the new york state grants gateway.system please note that you can click on.the show more button in the description.below this video to jump to certain.portions of the video if you'd like to.skip around we'll start with a.discussion about the grants gateway user.roles it's important to understand which.role does what first the grantee.delegated administrator this is the user.that is set up initially when your.account is created after your.registration form has been sent into the.grants gateway this person can do two.major things manage user accounts and.update the document vault the document.vault refers to pre-qualification and.that's where you can update documents.and policies and procedures and submit.them for review that is a required.portion of the grants gateway for.nonprofits again this user also manages.user accounts they can add edit or.remove users we leave it up to you and.specifically your grantee delegated.administrators to decide which people at.your organization have access to the.grants gateway and at what level those.other levels include the grantee role.this is somebody who can start save and.edit an application and they can edit.and save details of a contract so that.includes updating the budget information.work plan information uploads and.related items in a contract notice that.this role the grantee cannot submit an.application or sign or submit a contract.the next two users can do that though.the grantee contracts signatory they're.somebody that has the same rights as the.grantee so they can start save and edit.an application they can edit and save.details of a contract but they can also.submit or sign an application and they.can also submit or sign a contract the.grantee system administrator has very.similar rights to the grantee contract.signatory they have all the grantee.abilities but they can also submit and.sign applications and contracts so the.same contract signatory abilities they.also have some administrative rights.they can save organizational information.page and they can save.edit and submit the document vault so as.it shows in the bottom here is important.to have somebody in the role of grantee.contract signatory or grantee system.administrator if you want to submit an.application or in this case sign a.contract it is suggested that you follow.these steps in order to ensure that your.contract and all related documents are.prepared correctly the first thing is to.make sure that your vendor.responsibility questionnaire is up to.date this is something that you do on.the state comptroller's office website.at OSC that state debt NY us the link is.on the screen here and you can follow.these instructions from the website once.that is taken care of you can log into.the grants gateway in this case I will.be logging in as somebody with the role.of grantee before you access your.contract we would like you to go to the.organization page to verify a few other.items so you can click on organizations.that will bring you to your organization.and the organization information page on.this page there are a few things we.would like you to verify make sure that.the information here is correct paying.special attention to your federal ID.number and your charities registration.number you can see this is a number that.is two digits - two digits - two digits.if you have an exemption code you can.select that from the exemption list you.may not though we want you to verify.your fiscal year end date that is just.the day and month of each year that your.fiscal year ends there are a few other.boxes of information about your.organization here as well so once you.have verified at this page we also want.you to make sure that your DAC involved.is up-to-date and pre-qualified you can.click on document vault and notice.status in this case this document volt.is only initialized which means it is.not pre-qualified and it needs to be.worked on the grants gateway offers.manuals videos and webinars to help get.your organization pre-qualified but it's.important that your status is document.vault pre-qualified or document vault.pre-qualified open before you sign your.contract working on the document vault.is beyond the scope of this video.however it includes filling out and.submitting these required forms and.required documents one of these.documents is the char 500 the charity's.registration document and it's important.to make sure that is up to date as well.before you sign your contract three.documents that you'll be updating on a.regular basis in the document vault is.the IRS 990 the audit reviews and.findings which is your organization's.audit and the char 500 or char 4 of 10.the char 410 is the initial document.that you file your first year and the.char 500 is the document you file each.subsequent year so ensure that your.document is in the status of document.involved pre qualified or document vault.pre qualified open next you can go and.access your contract in this case I've.clicked the home button and I do have.three tasks here if you click on open.tasks from the home page you can see you.can access your contract my tasks.include the document fault another.contract that is at the status of.signature required and the contract that.I'm going to work on right now which is.application number OMH 0 1 CB FM 0 0 20.19 0 0 0 0 1 your application number may.be different but it will follow the same.structure so I can access this contract.by clicking on the application number.note I could also get back to my.organization page by clicking on this.link right here but if you don't know.the contract number that you're looking.for or you don't have it as a task you.can search for it under the contract.search which is found on the top of the.page here so you'll note that this.contract I can work on it's in the.status of contract info requested but.you can also search for it if you go to.contracts and then search for it based.on some of these criteria if you know.the grant opportunity name if you know.the ID you can enter full or partial.words here for instance I know this is.CB fm so you can put in anything you.want to search for it or you can leave.it blank and just search for all.contracts you might have and if you hit.the search button the results will show.on the bottom now I have several.contracts here because this is a test.environment but I do know that the.application number 0:01 is the one i.would like to work on and that's this.one right here this is the same contract.and application that I found in my my.tasks on the home page so either way you.locate your contract click on it to.begin working on it once you click on it.you're brought to the contract main page.and you can see there's an overview here.that shows the total for the period in.this case two hundred and forty nine.thousand four hundred and ninety-eight.dollars.it shows the length of the period in.this case one one 2019 to twelve thirty.119 is a one-year fixed term contract it.also shows my contract number which is.OMH zero 1 C 2 O seven seven seven GG.and three eight five zero zero zero zero.zero next is getting into the details of.your contract and that's done here under.the forms menu you'll notice you can.hover on the forms menu and scroll.through it but you may find that much.easier to simply click on the forms menu.and see the entire menu on the page you.can see it is broken down into different.sections the contract document.properties section this section shows.the different documents that make up.your contract it includes a master grant.contract it includes the master grant.contract template and includes this.attachment a1 the program specific terms.and conditions you can go through and.look at all of these attachments you can.also see there's an attachment a1 a.attachment F and so on however we can.preview the contract later and we can.see all of these documents in one.the contract so we'll wait to look at.these until later go back to the forms.menu and again that was contract.document properties and that is for your.information only there is no work you.need to do on that page the next section.application information refers to grant.applications now this contract does have.a application number again it's this.number on top here but it actually was.not a competitive application so there.was no application that you created.there was no RFP for this application.and there were no application versions.that were created so you can skip the.application information section the next.section is where you'll start your work.and you'll notice that there is a stop.sign here an error message on the.contract information page so you'll have.to click on that and take care of that.page and what this page is is that it.shows you your addresses and allows you.to pick the correct one that will show.up on your contract this is a list of.addresses that are fed from s FS the.statewide financial system and we need.you to make sure which address is.correct which addresses should show in.the primary mailing address contract.payment address and contract mailing.address on the contract itself so you.simply come to this page select the.correct address and then hit save if you.do not find the correct address in this.list that is because your address may.have changed recently an S FS or needs.to be changed in s FS so that is.something you have to do external to the.grants gateway you would have to do that.in a statewide financial system once you.do that you should contact your contract.or program manager at OMH to let them.know your address has been updated next.we'll go back to the forms menu and go.to the next section program specific.questions the program specific questions.page asks you to enter your project.title and answer these three questions.in this case my project title is MRT.supported housing vets and it asks us.the questions that we just verified is.your document vault pre-qualified and.we'll say yes we did verify that and it.is in the pre-qualified status is your.vendor responsive.questionnaire up today again we did that.and we verified that and is your.charity's registration current that was.the charr 500 document and yes we did.verify that and we'll click YES on that.so you do want to make sure that these.are all taken care of and you answer.affirmative to all of them and then hit.the Save button if you were to hit the.Save button and not complete a required.field such as project title the system.will still save the work you've done but.it will give you an error telling you.what you've missed in this case we'll go.back and put our project title in and.hit save again and the error will go.away you will not be able to submit your.contract unless you take care of all the.required fields in these forms so we are.now going to go back to the forms menu.next is the work plan section in the.forms menu the work plan section.includes the work plan overview form and.the work plan properties page you'll.need to complete both of these there are.some guidance documents for you to help.you organize your work plan you'll find.those here and the pre-submission.uploads.so instead of working on the work plan.first let's go here to the.pre-submission uploads and view the.documents that are here you'll see that.there is the assistant outpatient.treatment writer that's required of.contract services outpatient treatment.programs involve court-ordered.population you can click on the click.here button to view that document the.budget requirements document is next and.again you can click the click here.button to view it.next is the work plan template you can.use this to construct your work plan and.we'll click on this button to view it.and I'll open it and view the word.document this document once you enable.editing will allow you to fill out the.fields that you'll end up entering into.the work plan you can fill out the.general information and section on the.top and then fill out the details of.your project summary and the grants.gateway this allows up to 50,000.characters so there's plenty of room to.fill out what you need and you'll add.the details of your program right here.this will help you organize your.thoughts and also use the grammar and.spelling tools to help you organize your.work plan overview note that it does.four bullet points and carriage returns.so it will retain that formatting if.your number lists or you put in bullet.points but it won't retain any bolding.or italics next is the the work plan.worksheet also gives you the opportunity.to fill out your work plan with.information about the services you.provide the staffing resources program.goals and outcomes specific deliverables.and timeframes performance targets and.milestones the worksheet also includes a.organizational capacity section which is.a required part of the work plan in the.grant gateway finally the worksheet.allows you to organize your work plan in.objectives tasks and performance.measures and these are the requirements.in the grants gateway you need at least.one objective and each objective needs.at least one task and each task needs at.least one performance measure think of.the objectives as the high level goals.the tasks as the milestones and the.performance measures as the way of.measuring if that milestone was.accomplished once you fill this section.out you'll have a number of objectives.tasks with names and descriptions.performance measures with names and.descriptions that you can copy and paste.into the grants gateway again the.purpose of this worksheet is to allow.you to organize your thoughts and manage.your work plan layout before you enter.it into the grants gateway once you're.ready to actually enter your work plan.into the grants gateway you can go back.into the forms menu and down to the work.plan overview form the form starts with.the work plan period in this case will.be 1 1 20 19 through 12 31 2019 next is.the project summary you can go to your.work plan worksheet and copy and paste.the details from your worksheet if I had.text in section 1.two three and so on I could copy that.text into the grants gateway in this.example I'm just going to type it in.note that the grants gateway counts the.number of characters you've entered as.you go along and remember it does retain.bullet points spacing and carriage.returns after completing the project.summary section next is the.organizational capacity section if.you've used the worksheet again you can.go back into the worksheet and copy what.you've typed in this section again in my.example I will just type information and.I will save this page now that the.overview form has been completed you can.go back to the forms menu and the work.plan properties page so again I can.hover on it and click on it or go back.to the forms menu scroll down to the.work plan section and click on work plan.properties the work plan starts out with.simply just one objective it gives you a.blank space for the objective name and.the objective description you can copy.and paste your objective name and.description from your worksheet once you.hit save the work plan will open up with.more information now there is a new task.task 1.1 which is a task under objective.one and there's the ability to add a.second objective objective number two so.if I want to enter in task number 1.1 I.can go back to my work plan worksheet.and copy that task name and description.now once you're done with this you can.choose to hit save which will give you a.blank entry for the next task and the.next performance measure if you have a.second objective in mind already you.could also type that here or wait until.later to fill it out I'll wait so when I.click Save.I now have objective number one task.number 1.1 and now a blank performance.measure 1.1.1 and I also have the.ability to fill out task 1.2 so I'll.continue on by taking performance.measure 1.1.1 which would be my first.performance measure here in my worksheet.the grants gateway gives you a choice to.select what type of performance measure.you'd like to enter in most cases you'll.select a text option in this case I'll.select text 500 characters I can go back.to my worksheet and copy the text that.I've placed in this last field notice.there's an option to upload a file.perhaps you have a intake form or an.example form you'd like to show that's.not required and I'm not going to do.that in this case so I will hit save.which now allows me to add a second.performance measure or I could go on to.task 1.2 or it could go on to objective.number 2 so in this example I'll add.another performance measure and I'll.select the data capture type and I'll.type in the performance measure.narrative when I hit save it now saves.number 1.1.2 and allows me to enter 1.1.dot 3 or move on to 1.2 or yet a new.objective number 2 let's go on and put.in a second task and hit save and as.expected I can now enter in a.performance measure for that task again.the data type and the entry of the.narrative.finally I'll go and enter one more.objective and I let's save and have the.same options I can start a third.objective or I can add a task to the.second objective and finally a.performance measure.[Music].you.the system will not allow you to submit.your work plan without a performance.measure for every task so if I was to.enter another task here and I save it.and if you scroll to the top of the page.you can see there's an error task number.2.2 requires at least one performance.measure please update accordingly so.it's important to remember that every.task must have at least one performance.measure so I will enter one in and hit.safe there are a few navigation options.in the work plan section to be aware of.first notice the color coding of each.section objectives are dark blue tasks.are a little lighter blue and.performance measures are even a little.lighter blue you can expand and contract.each section if you would like for.instance you can contract objectives.tasks and performance measures to get.down to the next objective or task you.can contract the entire selection and.then scroll to one for instance if I.want to look at just task number 2.2 I.can expand that and continue working on.that another thing you can do is move.objectives tasks or performance measures.up or down for instance let's say that.performance measure 1.1.2 really should.be up here at 1.1.1 if i click the up.arrow here you can see it has now moved.performance measuring one down to 1.1.2.and replaced it with another performance.measure here for 1.1.1 so again the up.or down arrows allow you to move.performance measures tasks or objectives.up or down in the hierarchy in this.example I've completed my work plan and.I can go back to the forms menu to.continue working on my contract the next.section.pre-submission uploads which we have.already looked at and you'll recall.there are these four documents here to.fill out these documents are not.required and only required based on the.type of project you may have however if.you needed to upload a document you can.simply click on the Browse button and.attach a document and then hit the Save.button once you hit the Save button it.will attach your document you can click.the view file link to view the file that.you've attached finally the contract has.one more section called the grantee.document folder you'll see in this.example there are four documents here if.we click on the grantee document folder.we can see each one individually we.first have the contract summary report.by contract we can click on view file to.view it the grantee document folder also.includes an instructions document we can.click on go and then view file to view.that it also includes the charities.registration requirements again select.it hit go and select the view file and.finally it includes the workers.compensation and disability benefits.requirements again hit go and view file.to view that attachment you'll need to.satisfy all requirements as stated in.these documents before you submit your.contract in this example I've completed.my contract information I've gone.through every page in the forms menu and.I've completed all the necessary.requirements.I can now send my contract back to OMH.for further processing and then.signatures to do that I'll need to do a.status change and I can help her over.the status change option and select the.status of applies status to contract.information submitted you'll remember.that we're currently in the status of.contract info requested so I'm going to.attempt to submit it back but I'm going.to get an error because there's a page I.haven't completed yet so to send it back.you'll remember the status currently is.in contract info requested and I'd like.to send it back to OMH by doing a status.change and apply the status of contract.information submitted when I do this the.system will check for any.and anything that I've missed and it.does tell me that I've missed something.I didn't complete the project site.address page so you can click directly.on any errors that you have and go back.and address that issue you'll notice.that the Regional Council is not a.required field you can leave that blank.if you would like however.agency-specific region is and you need.to select the correct region in my case.I'm going to select central office make.sure to hit the Save button on this page.and now that I've completed that I can.again try to submit my contract back to.OMH again that status change and apply.the status of contract information.submitted it has now submitted that.contract back to OMH if I click on the.details button I can see that is now in.Program Manager review status so I'm no.longer able to edit this contract you.can go back to the forms menu and look.at anything that you'd like but realize.you do not have the Save button anymore.notice there's no Save button in the.blue bar anymore if there are changes.that you realize you forgot to make you.can contact your contract or Program.Manager and they will help you get that.edited when you are done filling out the.grantee document folder it will look.something like this with completed.documents that you've uploaded if you.follow the directions along with those.documents you'll see that you'll need to.upload disability coverage benefits.residential program Rider if necessary.vendor responsibility questionnaire and.workers comp.one thing you want to do before you sign.off or submit your contract is to do a.contract preview this will give you a.PDF preview of your contract with all.the information that you've entered in.up to this point that's found in the.forms menu as well if we scroll down in.the forums menu down to the contract.section you can see a section called.contract preview if you click on that.and it will generate a PDF of your.contract allowing you to open it and.view it a contract starts off with a.face page going over the contract basics.the name of the agency the name of the.organization that you belong to and the.name of the organization that the.contract is with the type of contract it.is the project name information about.the vendor you'll remember you selected.the addresses on the first page in the.forms menu that ends up here if you've.selected the same address for more than.one field annex will appear if an.address is different it will actually.show the correct address and you need to.ensure that your charity's registration.number has been entered into the system.page two is the dates of the contract.and the amount of the contract you can.see in this case the contract is from 1.1 2019 to 12 31 2023 down below it shows.the breakdown of each individual year.and how much the contract is for each.year all of that adds up to this number.right here in the contract funding.amount field page 3 includes all the.attachments that are part of this.contract and includes the attachment a1.the program specific terms and.conditions it includes attachment b1.which is derived from the budget that's.entered into the grants gateway it also.includes the work plan which is derived.from the work plan that you've entered.and the payment and reporting schedule.this contract also includes several.attachments including the detailed.budget the consolidated budget report.page for is the signature page since I'm.doing a preview before I've actually.signed a contract you won't find any.signatures here yet however as the.contract goes through the system and.gets signed by various people you'll see.the signatures applied as we go.through when I sign the contract I'll.show an example in a few minutes page 5.begins the terms and conditions this is.the state terms and conditions and this.is 25 pages you should certainly read.through it I'm going to skip down to.page 30 which will bring me to the.attachment a1 the program specific terms.and conditions these are terms and.conditions specific to this program and.to the state agency OMH so you should.also scroll through and read these pages.as well next that brings you to the.budget pages remember the budget is not.detailed in this case this just shows in.the other category the total amount for.this year the detailed budget.information will be at the end of this.contract and you'll note that it does.say see attached CFR for budget details.next is the work plan here are the.details of a work plan that was entered.this one happens to have several.sections in the project summary the next.is the work plan detail objectives tasks.and performance measures here's an.objective with a name and a description.a task with a name and a description and.performance measures with names and.narratives next is the payment and.reporting schedule which shows how.payments will be laid out after that.shows the different reports that are.required the CFR is a report that is.required with these contracts and these.attachments were entered by the program.staff at OMH once you've previewed the.contract and verified that everything.looks good you can now send it back to.OMH to go through the signature.processes in this case I've logged in as.a grantee contract signatory and I have.a task to sign the contract I can click.on open tasks and find the contract that.I need to sign in the status of grantee.contract signature required remember I.can click on it and get back into the.forms menu for that if you don't have a.task for it you can also search for it.if we go to contracts and then search.for it I happen to know that this.contract is 2 0 8 8 8 I can search for.that click the search button and locate.that same contract that is in grantee.contract signature required status.remember you can search on any field or.leave everything blank and just hit the.search button to find all contracts so I.click on the application number and I'm.now able to sign this contract again you.may wish to go to the forms menu and.double-check everything.one thing you can do now is go to the.contract versions sections instead of.clicking on the contract preview a.version has now been saved to the forms.menu if I click on contract versions I.can see the unsigned version here was.automatically created by the grand.Skateway and added to this section once.I sign the contract you'll see that a.new PDF will be created here in the.grantee signed contracts section so to.sign the contract again you'll go to.status changes and select the option of.grantee contract signature complete if I.click on that apply status button there.is an agreement I have to read go.through and read that and click on I.agree this now signs the contract in.your name puts in your title and the.date and moves the contract to the next.status by clicking on the details button.we can notice that it's now back at the.state agency.the contract package validation status.if I go back into the forms menu and.down to contract versions you can see.that a new contract version has been.created here and when I click on it.we'll see that my signature has been.added to the page scrolling down to page.four you'll notice your signature has.been added the name the title and the.date it was signed the contract will now.move through the approval statuses we.can get an idea of what those statuses.are by clicking on the menu button and.going down to the period schedule report.document this report is a PDF that shows.the different statuses in the contract.development process and the different.statuses in the contract approval.process you'll see how many days were.scheduled for each status how many days.it actually took to perform that task in.this case it's going through the.signature statuses now and you can see.the different statuses that it'll go.before it gets to be a signed executed.contract scrolling to the second page.will show you the actual dates that it.went through each process when your.contract is executed you'll receive an.email from the program letting you know.that it has been complete and it is now.a live executed contract.

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  1. Use your browser to go to CocoSign and log in. If you don't already have an account, you need to register.
  2. Hit on the document that needs to be signed on the device and access to it.
  3. Open the document and go to the page to put down your signature.
  4. Tick on 'My Signature'.
  5. Personalize your unique signature, then add on it on the page.
  6. Once you have done, read the written part again, tick 'Done'.

All these points won't take long time duration, and once the document is signed, you decide the next step. You can either download it to the device or share it in an email or using a link.

A significant edge of CocoSign is that it's fitting with any mobile device, regardless of the operating system. It's the ideal alternative, and it flexibles workflow, it's legal.

How to create an e-signature for the Char410 A Form on iOS?

Creating an electronic signature on a device with iOS system is not at all tough. You can sign the Char410 A Form on your iPhone or iPad, using a PDF file. You will Hit on the application CocoSign has created especially for iOS users. Just go to use CocoSign.

These are the elements you need to sign the form right from your iPhone or iPad:

  1. Include the CocoSign app on your iOS device.
  2. Try your email to produce an account, or sign in with Google or Facebook.
  3. Hit on the PDF that needs to be signed on the phone or pull it from the cloud.
  4. Hit on the sector where you want to write down the signature; tick 'Insert initials' and 'Insert signature'.
  5. Insert your initials or signature, place them correctly, and save changes to the document.

After completing, the document is ready for the next step. You can download it to your iPhone and forward it. As long as you have a qualified internet connection, you can sign and send documents quickly.

How to create an electronic signature for the Char410 A Form on Android?

iOS has countless of users, there's no doubt of that, but most cell users have an Android operating system. To satisfy the needs, CocoSign has developed the system, especially for Android users.

You can obtain the app on Play Market, install it, and you should start signing documents. These are the points to sign a form on your Android device:

  1. If you already have a CocoSign account, sign in. If you don't have one yet, you can sign in using Google or Facebook.
  2. Tick on '+' to access to the document you want to sign, from cloud storage or using your camera.
  3. Hit on the sector where the signature must be placed and then use the popup window to insert your signature.
  4. Draw it on the page, confirm, and save the changes.
  5. The final step is to foward the signed document.

To send the signed form, just attach it to an email, and it will reach your others quickly. CocoSign is the best way to sign countless docs every day, all at a low cost. It's time to forget all about signing documents physically and keep it all electronic.

Char410 A Form FAQs

Here are the answers to some common inquiries regarding Char410 A Form . Let us know if you have any other confusion.

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How can I fill out Google's intern host matching form to optimize my chances of receiving a match?

I was selected for a summer internship 2016. I tried to be very open while filling the preference form: I choose many products as my favorite products and I said I'm open about the team I want to join. I even was very open in the location and start date to get host matching interviews (I negotiated the start date in the interview until both me and my host were happy.) You could ask your recruiter to review your form (there are very cool and could help you a lot since they have a bigger experience). Do a search on the potential team. Before the interviews, try to find smart question that you are Continue Reading

How do you know if you need to fill out a 1099 form?

It can also be that he used the wrong form and will still be deducting taxes as he should be. Using the wrong form and doing the right thing isnt exactly a federal offense

Do military members have to pay any fee for leave or fiancee forms?

First off there are no fees for leaves or requests for leave in any branch of the United States military. Second there is no such thing as a fiancée form in the U.S. military. There is however a form for applying for a fiancée visa (K-1 Visa)that is available from the Immigration and Customs Service (Fiancé(e) Visas ) which would be processed by the U.S. State Department at a U.S. Consulate or Embassy overseas. However these fiancée visas are for foreigners wishing to enter the United States for the purpose of marriage and are valid for 90 days. They have nothing to do with the military and are Continue Reading

Which one is correct, "fill in a form" or "fill out a form"?

In terms of outcome, they mean the same thing. Usage, at least in my Canadian neighbourhood, varies depending on how specific the circumstance is. [Clerk hands you a blank form.] Here, fill in this form. Here, fill this out.

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