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Tips on completing the Type Or Choose From Dropdown List Ketik Atau Pilih Hsbc Indonesia

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Steps of Customizing the Type Or Choose From Dropdown List Ketik Atau Pilih Hsbc Indonesia

hi in this video I'll show you how to.create a drop-down list that doesn't.show selected items over again.so this is an idea I got out of a blog.post from Deborah the glish she has a.great website called context church and.you can just google her name and context.chairs and you can find a lot of great.Excel resources and this tip is from a.blog post that she did quite some time.ago so let's say for example you've got.a you wanted to create a drop-down list.and you want to have selected items but.after you select one for one role you.don't want it to repeat for another row.like maybe this is something that you're.doing for a receding plan let's say we.just put trash in table a Gil and table.a yang and Lily in table B and then John.all by himself in table C all right so.we won't do something like this and we.don't have the benefit of creating this.kind of kind of visual here but we just.have a drop-down so we want to do.something like okay she rushes in table.a and also Gil is in table a now you.notice this rush this name is gone here.right and once I select Gil now you'll.notice there's only three people left.yang and Lily and of course when I get.to the last choice here.we have John so there is a neat way to.do this about five steps here and first.is setting up the table then creating.the item list and figuring out that if.the name has been used creating lists of.unused names and then creating the.drop-down list all right so we're gonna.set up the table so this is basically.the table that we've set up right let's.delete everything here and I'm gonna get.rid of the data validation here because.this is drop creating the drop-down list.is using data validation so I'm just.going to get rid of that and we're gonna.start from a new there I'll go in a data.and go to data validation and just.remove everything alright clear off.that's going to remove everything those.are gone all right so this is the table.so we're setting up our table and then.the second column here is going to be.where I drop-down list.right so that's step one so step two is.to creating the item list right so you.want to have that list of names where.it's gonna pull from so the item list.I've created here is John Gilchrist.Lillian yang so that's my item list all.right so that's gonna be where it's.going to source it from now the third.step is to figure out if the name has.been used all right so in this instance.what we need to do is we want to create.a column here that lets us know if the.name is being used has been used in the.drop-down so this particular formula is.going to tell it so let's see what this.particular set of formulas do I will put.the formula over here so when I move out.of it like you can still see the formula.so I'm gonna type formula text formula.text and it's just it's going to show.the formula that's being referenced here.press Enter.and you'll see that that form those.reference I'm gonna just copy that.particular formula text down here and.I'll tell you as we change from the.different cells if it changes or not.right so the only thing that changes is.the reference 81 82 85 here so let's.take a look at this formula and see how.it's working so what is doing it's gonna.work from the inside out and the first.function that is we see here is this.countif function so what countif does is.it's gonna look at that drop-down sheet.here so house b2 b6 which is my name.column here and it's gonna compare that.to cell a1 here in the sheet so a1 says.John so it's gonna look down that listen.says and say the do does any of those.ranges you have John in it.if it does count it so of course there.is nothing here right now so it's going.to count 0 so 0 is not less than or.equal to 1 so it's going to give me a.blank so this it's gonna use that blank.from it's going to go back go into this.if function now so say if this is true.then blank otherwise false that's what.the f is doing so this particular.statement here the count if 0 is not.greater than 1 that's going to be a.false so it's going to give me this.particular function this roll function.which just tells me the row number so.row open for any close parenthesis tells.you which row number something is in so.if I took something like this row whoops.and I did row and open close parenthesis.it would tell me I'm in row 1 right and.if I pull this down to copy the formula.it's gonna tell me I'm in a row 2 3 4.and 5 so that's what the row is doing.let me bring in the formula value a to.see how it's actually working all right.so if I click over here and bring in the.formula value a to go to formulas.evaluate formula we can see that if I.evaluate the formula the first thing.that's going to do you see that.underlying there it's going to evaluate.a 1 it's going to look at the cell value.at a 1 and compare it to this range.right for the countif so it's looking at.John and now it's going to bring back.the the range for that is John within.that range and there is no John so in.that range so it counts as a zero and of.course 0 is not greater than or equal to.1 brings it back to the if statement and.if it's false it's gonna bring the.second argument not this first argument.so if I quit click evaluate it says.false it clicks it uses this row.argument to this real function and it's.going to bring back the number 1 all.right so the same thing is going to.happen to here this brings back to.number 2 this brings back to number 3 4.and 5 because it's gonna bring back the.row number as I mentioned earlier right.if I put John here let's say I put you.on here.now you're gonna notice a change it's.gonna be blank here right because what.happened if I bring up the formal.evaluator is that it's all John within.that range and 1 is greater equal to 1.it's going to bring back a blank now not.the row function so if I click evaluate.it is true it's gonna bring back nothing.right because I had those double quotes.and that's what this particular set of.functions does you can see if I put Lily.it's gonna remove the four there and.make that blank so if I put not John but.Lily you're gonna see that that get that.becomes a blank it doesn't have Row 4.anymore okay.so this is what this set of functions is.doing right so that is that is step.three that particular set of functions.or formula figures out if the names been.used so what we'd have to do next is we.need to create a list of unused names.and that's what this particular column.does this set of formulas let's bring.that this one in let's bring this one in.formula Tex.all right formula Tex and let's click on.cell c1 press ENTER and copy the formula.down and this is a lot to take in but as.you can see here what this particular.column does or the set of formulas do.for this column is it looks at the.values here and sees that oh Lily's.being used and that's where you get a.list of unused names sorry you don't see.lily here in this particular column.anymore so this is what this set of.functions does if I bring in the.evaluate formula this is how it's going.about it so it's looking in row a1 which.is right here in John and it's gonna.bring back the row number which is the.number one fine you see the number one.there then it's going to evaluate this.function in row a dollar sign one and.what that does is the dollar sign makes.that a mixed cell reference so when you.copy formulas down that one will always.stay the same the letter might be.different but the one stays the same and.you notice that this is important.because you can see that as the formula.goes down as we copy the formula down in.each of the rows that stays the same but.this didn't have dollar signs in the.front it changed so it went from a 1 to.a 2 to a 3.but this stayed at.one so it's gonna be 1 minus Rho a 1 and.that's gonna be 1 minus 1 which is 0.right and that's gonna become 0 plus 1.here let me evaluate that so it's gonna.be 1 right because that 0 plus 1 is 1 so.it's an evaluate the next function out.the next function is going to count the.entries from b1 to b5 so the entries and.b1 to be 5 you can see that right now.it's going to count values that are in.the cells there's not going to count.it's just some count any values are.themselves there are 4 values 1 2 3 4.right now right so it's gonna count then.if I evaluate that you can see that for.show up now so 1 is not greater than 4.so it's going to evaluate that as false.right so it won't use it won't put a.blank in there because the second.argument is only evaluate if it's true.so he evaluates false it's gonna go and.go into this set of functions now so you.can see it's underlined here so what.it's going to do now it's gonna look at.row a1 which of course is going to be.the number 1 that's the first row so it.shows up as one and it's gonna add 1 to.it so we have 2 and then we're gonna.minus Rho a 1 which is 1 again right.that's the first row 2 minus 1 is 1 so.that's where we have there so now we're.going to evaluate the small function so.the small function is going to take the.smallest number out of a range it has.two arguments first is the range b12 b5.which is this range here B 1 to B 5 and.this number 1 means it's going to take.the first smallest number if it there's.a to live there it's gonna take the.second smallest number 3 etc right so it.didn't take the first smallest number.here and B 1 to B 5 and the first.smallest number is the number 1 right so.we evaluate that and that's number 1 and.now that's finished we're going to use.the index function now what index.function is a lookup and it's going to.look up from a range of a 1 you see a 1.to a 5 a 1 to a 5 and it's going to.bring back.the first role so John is in the first.row so it didn't bring back John alright.hey or the bring back the value in cell.a1 which is gonna be John so if it click.evaluate it brings back John right.that's what this whole formula is doing.now if I change it if I put little John.instead of Lee let's put John here not.you're gonna notice that it changes all.right so now John's gone and it's gonna.bring back the other set of unused names.go slowly and yang alright so this is.where this part is going to show up in.our drop-down so we this is where we've.created a list of any unused names this.long formula is what does it creates our.list of unused names alright so now.let's go to our last step here where we.create our drop-down so in order to.create our drop-down what we need to do.is we kind of need to reference this.cell this cell range and what we can do.is use an offset formula so here I'm.going to use the offset function and the.offsets function is going to be.something where I can create and then.put into and define a name for it.so let's see what it can do so I'm a.type offset press tab you know I'm gonna.use the insert function window to kind.of bring it all into a view here the.offset function takes five arguments and.only three of them are required so the.reference is where are we gonna start so.what it does is it returns reference to.the range given number of rows and.columns and heighten with so what does.it mean well we're gonna start off at a.reference point and that's going to be.c1 here I'm gonna make that a absolute.cell reference all right and the rows is.how many rows up and down do we want to.go off of that reference if I want to.stay within cell c1.zero same four columns how many columns.the wanted reference off of to the left.or right and that's going to be zero you.notice that if I wanted to bring that.the value of Suresh I could just type.one I want to go one row down right.click okay.it brings back stress right but we don't.want that we want to continue our.formula so we don't want to to offset.our reference so that goes back to zero.but what we do want is we want the.height that we have for our values here.and the height is gonna be based off of.how many values show up here because.remember this particular cell is going.to tell us which are the unused names.right there's there's four unused name.so we want to count the values in this.column so I'm gonna use a function.called count and what I want to do is I.want to count any of the within this.range I want to count wherever there's a.value so right now there's going to be.four value it's gonna bring back four.all right and I'll put that as absolute.cell reference F for here press f4 here.that turns it into a absolute cell.reference it puts the dollar signs in.front the width that's gonna be I don't.I don't want I just want one column.width I don't want to column width or.three columnist I just want one right.and what its gonna do is it's gonna.bring back an error here but that.doesn't matter here what I want to do is.take that particular formula ctrl C to.copy and create a name for that formula.let's escape because I want to get out.of edit mode here I'm gonna create a new.name.let's go define name let's just call.this check name and I'm gonna put that.formula in here and what that form is.gonna do it's going to do is when I.create the Dalit data validation it's.going to bring back this formula and.execute it so that's done I'm gonna do.the drop down now and now I'm gonna.create the drop down list let's get rid.of John here delete that select my range.of cells where the data validation is.going to be go under data go under data.validation.and under allow choose list and for our.name source will call this check check.name I think that's what I called it.click OK and now we have our drop-down.right the first drop-down let's say we.won at shush we click Suresh here and.the next drop-down sure I should be gone.and he is gone and we have Gil and there.should be three names left yang and Lily.and finally John.so it basically ran out now so if I.tried to click on the dropdowns anywhere.else.it's gone right so that's the way that.we can create a drop-down list that.doesn't show items that are already.selected so I hope that helps thanks for.watching.[Music].

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