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Hand-in-Hand Teaching Guide to key in Garden State Mls Property Profile Sheet April Typable 2011 Form

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Garden State Mls Property Profile Sheet April Typable 2011 Form Demand Assistance

Oh.you.ok today we're going to go over how to.fill out a residential MLS input sheet.and first we'll start off with opening.the input sheet if you're in your Gmail.go here to open your Google Drive.which is right here we have shared with.you the 2019 sale documents which is.right here the folder with all the.documents is right here you can also.search for it by whatever keyword you.can think of listing for example and the.folder comes up right here so we'll open.this folder and one way to get to this.is to scroll down and find the input.sheet residential and just double-click.to open this.from here you can download it.is over here download it and it opens up.the fillable PDF that we'll be able to.do our input.I also have this saved locally on my.computer actually in my Dropbox but you.can see you can type right into these.fields here.I'll just go ahead and use this version.now what I usually do is I also will.open up the MLS so that I can have data.available quickly at my fingertips so.one I just did was 3746 Highland.it just did the input sheet for this you.can see it was on the MLS previously so.there's some data here I actually.borrowed the room dimensions because.this was a occupied rental property we.didn't have a lot of time in the.property so I just used these room.dimensions they seemed about right the.home we could also click on the parcel.ID to bring up the realest information.which is going to have owner info.address everything that you need to fill.in certain fields of the input sheet now.the property I'm doing right now is.$44.99 West a hundred thirty ninth which.I have already checked this and it was.not previously listed so unfortunately I.don't have an old MLS listing to work.off of so instead what I do is I open up.realist by clicking this link here it's.already open here and I will type in.forty 4.99 West 139th here it is double.click here.unfortunately this doesn't allow me to.copy and paste so what I'll do is I'll.go into print.and this will open up a PDF version of.this that allows me to copy and paste.information so now I can copy and paste.the address for example with either a.right-click copy or a ctrl C to copy.so now I've got the address I'll paste.that here it fits sometimes if the.address is long or the city name is long.the entire thing doesn't fit so I will.remove the zip code or part of it.with a control X like cut and then move.it down here so I have enough room on.that first line to show the entire.address your agent ID goes here if.you're a teammate always make sure to.put my agent ID and name here and just a.first initial is fine and then your ID.and name here as the co-lister.we take care of all the CSS signage.everything so that's why I need to be.primary Lister.it also helps us rack up more numbers.for MLS purposes having my name on.everything we can talk about teen totals.such as over 340 sales registered last.year this one is in Cuyahoga County you.could put Lake giaggi etcetera in there.as well here's where you'll put in how.we show the property oftentimes we're.using a showing service we use CSS.sometimes when there are vacant lower.priced homes we use a CSS link only.which actually doesn't cost us anything.those are included with our monthly.package that we pay for this particular.property is tenant occupied and we're.not doing showings so we're gonna say.call agent so we do not fill in the.showing service number if we were and is.four four zero six eight six zero one.hundred for CSS or we're not doing that.and this one is tenant occupied so we're.going to just say do not approach.tenants you have to be careful about.using language like no showings until.offer accepted we don't say that because.the MLS will flag that they don't like.it when you can't show a listing.this is an exclusive right to sell.listing type we don't typically use.these other ones this just means that we.are the listing agents no one else is.listing this property it's not limited.service we don't do limited service and.we are offering a three percent.commission on this property so where do.we find that I've actually got these.documents saved currently in my Dropbox.we're still in the process of switching.everything over to Google Drive but it.essentially looks the same so I'll open.up the exclusive right to sell here and.this is where all that information is.found you can see we're offering a three.percent commission to the buyer's agent.six percent is our coal Commission.seventy five thousand dollar sale price.listing start date listing end date make.sure we have the right address the pivot.so we'll go back to the input sheet.there is no additional.and explanation and no additional.compensation sometimes we do graduated.commissions we can do bonuses sometimes.it'll be a flat fee so on our low price.listings we might say 3% or a $1,250.minimum that would go here under.explanation go to the next section.parcel ID this is going to be found on.the realist report this is one good.place to find it we can copy and paste.it.that's the parcel IDP ID number.back to the input sheet and paste it.here the street number we have right.here nice and handy $44.99.modifier sometimes there are Street.modifiers the most common one is the pre.direction which in this case is W and.it's a hundred thirty ninth Street and.Street type it's a Street could also be.Road Avenue etc sometimes cities have.post directions so Canton for example.has could be West 139th Street southeast.it's just another clarification for.where the property is located unit.number would be for condos or cluster.homes sometimes they all have the same.address but different unit numbers or.letters city is Cleveland be very.conscious of this sometimes when we have.a property say in Highland Heights it'll.say Street Cleveland Ohio four four one.four three under the realist report but.it's actually Highland Heights same.holds true in other cities like Parma.you have to be careful that we have the.correct city here.and here of course the MLS area is right.here so even though this might be.correct if we have the wrong city up.here and here someone who's looking in.Highland Heights for example won't find.your house if they're using the city.field because we incorrectly have the.city as Cleveland not Highland Heights.or Parma etc all right so we're not.filling these in because they don't.apply here this is not a condo there's.no post direction the zip code we do.have as for 401 35 from above or on the.realist report and the zip code plus 4.I do recommend filling in as many fields.as possible because all of these fields.are searchable of course we're in Ohio.by the way you can also skip to the next.field using the tab button which is what.I'm doing here note that sometimes it.like right there it skipped from here to.here so the tab button isn't always as.reliable so oftentimes I'll just use my.mouse and click in the field I want area.can be another tricky one because in.Cleveland for example there are all.different areas in Cleveland so what we.do we can either look in an old MLS.listing but double check because just.because a previous agent had it as a.particular area doesn't mean they were.right so I'll give you an example we'll.go in here and we'll search Cuyahoga.County and then you can see on the west.side of Cleveland for example there's.different areas there's cleveland west.of 140th which is the cams corner area.but you know what about north and south.does this include old Brooklyn probably.not because that's not west of 140th and.obviously we're at 139th which is not.west of 140th so I would not use 103.scrolling down here this is between West.Boulevard and 140th I think that's the.best area these get confusing though.especially here between West Boulevard.and the Cuyahoga River and then.cleveland north of brook park there's.some gray areas like the Dennis and.Fulton area is.north of Brooke Park or is that between.West Boulevard and Cuyahoga River.it's just judgment call you have to look.and see where most of the properties.that have sold in those areas were.listed and probably just go with that.unfortunately we can't list multiple.areas to cover both so going back to.this we're going to list this as area.104 go back to the input sheet area 104.subdivision complex is found on the.realist report which I have opened here.Subdivision right here now unless you.have a really popular neighborhood like.Ethan's green or Aberdeen I wouldn't.bother with these no one is searching by.Scott Hall Clark company's 0-2 so unless.you have a particular neighborhood that.someone could be searching by I.typically don't fill these in I also.don't necessarily fill in the map.Coordinates this is an old-school way of.looking up houses no one is using these.anymore so I wouldn't worry too much.about map Coordinates Township applies.when you're in an area that's a Township.so for example Bainbridge or Auburn.Township may have a Chagrin Falls.mailing address for the city but it's.actually Auburn Township you have to put.some thought into how to fill these out.whatever the best way is to get the most.traffic on your listing so sometimes we.might actually take a house in Auburn.Township and list it as should Rin Falls.because that's more desirable but then.we would put alburn Township here that's.a pretty rare exception though normally.I want to be as accurate as possible I.don't want people looking and sugar in.Falls to be confused by my listing if.it's in Auburn Township in this case.there is no Township because this is.city of Cleveland School District this.is an easy one it's Cleveland but you.can always find this information on the.realistic report we always have our.listings on the internet with almost.without exception we do want to show the.address to our client to the public and.typically we are not opting out of.photos because we know buyers want to.see photos but these are all different.options typically this is the way we.fill this out this property is not a.short sale I've checked with the seller.there is no mortgage on the property and.we're not doing an auction in this case.listing date is found on the exclusive.right to sell we started on 10:28 which.was yesterday we've got 48 business.hours to get this in the MLS today's the.29th so I'm still fine and we have this.listing ending in about four months on.to 28:20 so I can fill in all that.information I.using dots instead of slashes not sure.why I just think it's a cleaner look.this expires 228 twenty hour list price.was seventy-five thousand as we found on.the exclusive right to sell and there is.no online bidding for this property and.the rest of these don't apply because.it's not an auction occasionally we.might get something that goes on auction.calm and then these fields would apply.now this is an occupied rental property.so we are going to give possession so to.speak at the time of transfer but it's.going to be subject to the tenants lease.when we have vacant properties we can.give possession at time of transfer.otherwise it might be negotiable if we.have an owner-occupant.or within 30 days or other if we need to.discuss possession so there's the.property transfer date and then the.possession date where we actually give.over keys and the right to enter the.property those are different dates the.owner here is a principal non-resident.meaning there's a entity that owns it.but they don't live there other choices.are resident this is when you have an.owner occupied house a real estate.brokerage HUD could be the owner the.Builder an agent a bank could own it or.it could be in an estate those are the.different choices you have here we have.a tenant occupied property the other.choice is our owner or vacant which are.pretty straightforward annual taxes go.here we find this on the realist report.which is right here we go to the most.recent one available 1790 is the most.recent taxes now we can verify this if.we want as I copy this we can actually.go to.this link take this parcel number this.takes us to my place calm which is the.county site we could take that parcel.number and put it in here or we could.type in the address but we have to click.the address box here for 4.99 West 139.oops I need a space very finicky you.have to type it in exactly right and.this is our seller so I know this is the.right info I'd search for this property.and then in the left column I can find.the tax bill and then confirm that these.taxes are correct which they are this is.the most up-to-date tax information that.we have so I will paste this in the.input sheet.no assessments that the owners made me.aware of they would have put that on the.residential property disclosure.homestead exemption doesn't apply.because this is a rental property this.is typically for senior homeowners we.will accept cash offers on this property.and conventional because its tenant.occupied there will not be the option.for FHA or VA and then these other.options don't apply here but they could.in other instances pretty rarely would.be an assumable mortgage where a buyer.could assume the existing mortgage and.take over the payments we could trade.properties land contract mortgage buy.sell or lease option these three are.your owner financing options so you want.to make sure to check these boxes.because then your property will end up.on owner financing sites and then.there's the USDA loan which is more.rural areas zero down payment program.for lending.if there are additional parcels like a.couple pieces of land that go with the.house we would put those personal.numbers here does not apply in this case.you either check single family or condo.by the way these fields in red are.required you cannot put your listing in.the MLS unless all of these are filled.in and again I encourage you to fill out.as many of these as possible because any.of these fields are searchable meaning.buyers can go on and say I don't want to.see attached housing you know that would.be a townhome or something that is.attached that shares a wall this is a.detached single-family it doesn't share.a wall with any other property we're.going to look up the year built which is.on the realist report.which is right here.19:30 effective year built is 1952.that's the county's attempt to tell you.how updated the property is this.property the county says is not all that.updated because the effective year built.is 1952 we'll go back and type in 1934.the actual year built and check actual.year built for the data here in this.section if you can't find the date or.it's under construction or to be built.or new construction those are the other.options this house is a two-story.colonial which I know from several ways.both from the realist report and from.visiting the property where I took.photos I have my photos saved right now.in Dropbox and typically I'll have these.open so that I can refer back to them in.case I've forgotten any data but here's.our colonial style house we'll come back.to these later it did have a basement.and it was unfinished which I'll check a.little lower square footage we have to.have a variable verifiable source so I.like to use realist.this property's 1161 square feet.sometimes it can be confusing because it.has the total building square feet the.above-ground square feet in the total.adjusted building area sometimes you can.tell that the garage gets lumped in here.or some other part of the house gets.lumped in but then they pull it back out.because it's not living area so for.example if this number we're off by 440.square feet that's the garage square.footage and you know that's what's been.deducted here 1161 is pretty.straightforward on this one though.you.1161 there is no below-grade square.footage but here's where you would put.in a finished basement and the source of.this information is realist it could.also come from the owner the auditor's.website which is that my place site that.I just showed you a moment ago.or from an appraiser these are all.verifiable sources now if I have a.finished third floor that wasn't.included here I might take the.measurements and say that the source is.the owner you know perhaps the owner.confirms yes Mike that looks like twenty.by ten you've got an additional 200.square feet and then you might check.owner for the source of the additional.square footage that you're going to put.here that is not found on realist this.property does not have a finished third.floor there's a walk-up attic that is.not finished.okay so there's a couple places on the.next field where you can find fireplaces.if there's a fireplace it will often be.listed here I don't see fireplace.anywhere and my recollection is that.there wasn't one I can double-check my.photos and look there was a fireplace so.it's likely here I'm just overlooking it.because they're pretty thorough about.these reports but not always that's why.it's great to have your pictures handy.and I don't see a fireplace but anyway I.do see there's one in the living room so.I'm going to put one fireplace I know.it's a two-car garage which I can verify.or my photos is one way.two-car garage right there and there's a.storage that I'll have to remember that.and we've got a deck in a front porch.these are all features that will come.into play later we're in Cleveland so we.are close to public transportation.I like checking these boxes again.because people can search by these lot.size is on the realist report point 1 1.0 2 and it's 40 by 120 frontage by depth.point 1 1 0 to 40 by 120 point 1 1 0 2.and the dimensions are 40 by 120 now.when you fill in these fields you want.to really think about this you know what.if the property were 0.98 acres and what.if you have buyers looking for an acre.or more it's only 2 hundreds of an acre.off so you might round this to the one.acre.likewise if it's one point zero one.acres you might round it down to one.again some people might be looking for a.lot that's not too big they might say.show me everything an acre or less the.same applies when it's point two nine.nine nine acres you might round that to.point 3 again on the off chance that a.buyer might be looking for point three.acres or more in this case point one one.zero two works just fine and where did.we get this information from realists.we're going to check and see if the lot.is irregular I'm sure it's not so I'm.going to check no right now but I'll.show you where to take a look at it.there's a couple different places.actually this is not on the MLS so we.can't check there but what we could do.if this had been listed on the MLS is.click the address link and zoom in and.take a look at it that's pretty.rectangular that's not irregular this.would be an irregular lot right here.this flag shaped lot but you could.actually click here click on lot.dimensions and it will show you exactly.what we found is that it's 40 by 120 the.other place we can see is on the realist.report scroll all the way to the bottom.and typically it shows you a little.diagram this one does not there it is so.there it is the same information by the.way you can tell this house faces west.so here's West 139th north is toward the.top we're going to need this information.on another spot on the input sheet this.house faces toward the west.you.okay where did we leave off lot sighs.we've got all that unit location this is.for condos do you have an end unit a.middle unit what floor is the unit on.none of these apply we don't have an.elevator it's not a fixer-upper.the sellers did not choose to have a.warranty which we can verify looking at.the input sheet they checked no to the.home warranty box.you.no disability features like ramps or.other handicap accessible type features.of this house I'll check no we know this.is a colonial just from looking at it.but we can also see this on the realist.report right here it says colonial style.is colonial.you.we know it's an asphalt fibre.Rufe as opposed to metal rubber shake.shingle slate etcetera by the way going.back to style for a second just you have.to familiarize yourself with these.styles we know a ranch is a single floor.house split levels are pretty.straightforward but keep in mind.sometimes you can check up to three as.it says here so is it a colonial with a.Tudor style some people will search for.tutors specifically because they like.that style the exterior of this house we.have to select you know whatever applies.it could be stone and vinyl brick and.vinyl on this particular one we'll look.at our photos to verify I do believe.this had aluminum siding now let's see.here's a good close-up by the way we.take a nice close-up of the roof for.example for investors since this is an.investment property roof looks newer and.this is indeed vinyl siding I can tell.by looking at it these are probably.vinyl soffit panels and this is probably.aluminum so technically we could say.aluminum and vinyl and you know there's.a block foundation do we want to list.that probably not in this case we'll.just say vinyl so we did say there was.some exterior features remember we said.there was a shed there's a front porch.and there's a deck on the back of the.house this is nice it just pulls up.features and when you have your input.sheet done.the listing will show these features we.already said this was asphalt fiberglass.shingles there is a garage and it's.detached any other features of the.garage you would check here we said.there was a basement it's full and it's.unfinished you can see that on the.realist report and confirm it in your.photos and your visit to the property.sometimes the basement is half finished.I would say that it has a full basement.and that it's finished not partially.finished partially finished is confusing.does that mean that some of it is.finished like the floor and maybe the.walls but not the ceiling or doesn't.mean that only half of the basement is.finished I would just do full and.finished and then explain it in your.remarks fenced yard.to refresh my memory here but I do.recall a wood fence around this yard and.there's also some chain-link there was.also a gate across the driveway so this.was a fully fenced back yard which we.will list as a feature in our remarks so.we know there's some chain-link and some.wood these are all the other choices you.have though appliances so who owns the.appliances in this case it was the.tenant but we did have smoke detectors.in the house if there was a sump pump.for example that would stay with the.property but in this case the rest of.the appliances don't stay one thing I.want to double check is for built-in.appliances like dishwasher and microwave.that you not believe this one had.dishwasher in the kitchen but let's.double check.washer and dryer were the tenants.yeah here are two pictures of the.kitchen definitely no dishwasher here.just basic old-style kitchen so we're.done with appliances and equipment.heating type was forced air we always.make sure especially on investment.properties to get good photos of.everything oh by the way here's a sump.pump with a back battery backup.this house was waterproofed on the.interior so we want to go back and check.that upgraded electric panel and here's.the furnace and water tank okay I'm good.for reference you can tell this furnace.is a little older but the tank is newer.so let's go back to our input sheet and.put in our sump pump.type was forced air and it's gas not.electric but here's where you would.check if you had radiators or hot water.steam heat or geothermal if you had.other fuel sources for your heat and.whether or not you have central air.we know this house had no central air or.wall wall units window units though.these window units are not included so.you saw one in a picture but that.belongs to the tenant so it's not.included in the sale here's where we.check water and sewer we know this is.public water and sewer because it's city.of Cleveland but you could also find.this info on the input sheet and verify.it on the residential property.disclosure here's where you would check.well in septic or what other other water.source and sewer source you have here's.where you would check any amenities that.are in the area I always try to check it.something so there is shopping in the.area there's a playground there are.parks and there's medical service we've.got Cleveland Clinic and u.h very close.I like checking something just so it's.not blank and here's where you could.talk about the lot is it on a dead-end.street called the sack.on a golf course pond check any that.apply because again buyers might search.by these fields looking for something.specific like on a pond or a river or.with a waterfront view and here's.another spot for view you know City View.golf course for you et cetera check any.of these that apply ours don't apply we.did determine that the house faced west.I believe let's double check that yes so.we're going to check that box here house.as West again this is important because.some buyers might search by that field.here's where we have natural resource.rights if we're out in the rural areas.and sometimes we may have gas wells or.other natural resource rights does not.apply here and it's pretty rare where.we're working driveway was paid we can.verify that by looking at photos and we.either count the number of rooms or go.to the realist report to look at that.this one's pretty straightforward it was.seven total rooms so we'll run with that.we know this was a three bedroom one.full bath let's see was there one in the.basement we would have pictures of it I.don't think there was now this was very.straightforward a three-bedroom one-bath.colonial.we could put zeros here the full mil.full bats on the main floor only on the.upper floor and there were no half baths.now here's where we're gonna fill in our.room dimensions if we have them on this.property I didn't get to measure it was.tenant occupied and we were in and out.pretty quickly but I always put the.higher number first so if the living.room was 20 by 13 for example that's how.I would list it not vice versa.we can't at least fill in where the.rooms are located so we know the living.room was on the first floor the kitchen.was on the first floor dining room first.floor all three bedrooms are on the.second floor.and the bathroom was on the second floor.we know there was a fireplace in the.living room check that box and then we.can talk about which type of flooring is.in each room now there was a seventh.room now I'll be honest I don't remember.what it was so I'll scroll through.scroll through my pictures to see if I'm.reminded of where there was a seventh.room there's my living room dining room.kitchen.this is the basement rec room basement.rooms don't count.there's the third bedroom we got.pictures of the other two bedrooms hmm.they seem to be missing I did get oh.wait here we go there's one of them.it looks like I'm missing the picture of.the third bedroom this is why it's so.important to get great photos now this.is tenant occupied these pictures are.terrible typically we're gonna go get.professional photos but there's no sense.in professionally shooting this this.house since I only see six rooms I could.change the total rooms to six but this.is a verifiable source and it sounds.better.you know it's realist so maybe there is.a seventh room I'm not thinking of or.you know maybe they're counting.something as two separate rooms and I'm.counting it as one so I'll just leave.this I always want to use the figures.that make the house seem more favorable.in my photos hopefully I can kind of.verify the types of flooring and fill in.all those features from the photos or.from my notes when I visited the.property for example I remember the.whole first floor was hardwoods with the.exception of the kitchen.which was a vinyl plank or laminate.floor so we'll just fill a couple of.these in real quick but not gonna go.through each field right this second so.for example a living room dining room.our wood the kitchen was a vinyl plank.and we can do this for all of these and.if you don't know just don't fill it in.but again for most of our properties we.want to be very thorough at least with.the rooms and what level they're on.because some people might be looking for.a house with a dining room and if we.don't fill this in they won't know that.it's there and ideally we would get room.dimensions let's keep moving along by.the way you can look at all these rooms.you can add your own if something is not.listed and you could add additional.rooms at the bottom we'll scroll down to.the next page is their homeowners.association and a maintenance fee in.this case no but if there was if say it.was Ethan's green and it was $100 per.year you would check the appropriate.boxes and then say what's included with.those homeowners or maintenance fees.sometimes there are both there might be.an annual homeowners fee and then a.monthly maintenance fee that includes.recreation like a pool a party room it.could include landscaping if they cut.your grass you just have to get this.information from the owner and then are.there any restrictions from the HOA do.they not allow signs for example no pets.just check these as applicable here's.where you write your public remarks and.we're going to talk about this property.as a turnkey rental with the rent amount.the recent improvements that have been.made.the owners emailed me a bunch of.improvements so I will include all of.that here we want to sell the property.as best we can one sentence public.remarks are not acceptable we really.need to list a lot of the features and.benefits especially on these properties.where we can't get in to do showings.because the buyers are making decisions.whether or not they're interested based.on our photos and then on the remarks.broker remarks this is agent.instructions so I'll say offers to sales.at 21 my.come questions to info at 21:00 why calm.if there's a co-lister here we might say.questions can also be directed to david.or stand for example but that's where.this information would go in the broker.remarks we also want to give some brief.directions to the property so I at least.want to give them an idea where this is.and we can see that this is south of.puris so that's probably good enough.here this is a pretty Main Street and it.runs south off Pier it is so that's all.we're going to say here.my public remarks the best way to save.this I think is to print it to a PDF.it's a very reliable way to convert it.to a PDF that's saved you know it's not.editable anymore.so what I use I use do PDF but there are.other tools I believe there's even a.print to PDF function here there it is.right there a Microsoft print to PDF but.however you want to do it you know print.this as a PDF and save it and then.you're gonna send this to the office to.the listing team so hopefully you're all.using Gmail I'll just create an email.here I'm going to send this to see c21.Homestar I'm going to send it to our.listing team listing is that 21 Mike.komm I'm gonna put a good subject line.this is for 499 West 139th Street new.listing so not just the address but what.is it later when you're looking for this.information it'll be great to have that.info and then I'm going to put in the.key information that you have to have.you know the showing instructions to.type these so you remember.I'll fill these in later is there a.showing window you know can we only get.in there for an hour at a time or if.it's vacant does it not matter do we.have a side what type is it up does it.need to be placed where's the lockbox.combo and location.information do they need to get the CSS.she showing notifications do they.receive the golden ruler report if you.don't know what that is.it gives twice a month we have it set up.to give them information about number of.hits and number of leads we've generated.do we want them to get that via email in.showing notifications we typically don't.give them feedback right away because we.want to filter that we want to get more.information as needed or if agents don't.get back we need to chase them and.remember our listing team can help you.with that do we also want to have a.phone number for the owners especially.if they're on CSS and they need to be.notified we want a phone number and can.they text are we shooting a video.and lastly what is the source of the.business we like to keep track of that.is it's a lead that was passed by the.team was it your sphere was it a for.sale by owner it's great to track that.for the end of the year and throughout.the year to see where your business is.coming from then we'll simply attach the.documents here we need to put an input.sheet if you haven't already sent your.exclusive right and your RPD and your.lead paint those all get attached here.and we send this over to the office and.to the listing team so that they can get.the listing in for us within that 48.hours remember when you're attaching.documents you can attach them from.anywhere here or from Google Drive if.that's where you are saving your.documents okay hopefully this is helpful.if you have questions feel free to reach.out to me or the team hope you all have.a great day.you.you.you.you.you.you.

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