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a u.s. small business owner who did.their employees paychecks manually last.year and you're gearing up to do their t.fours are you a little bit intimidated.by the process you're not alone and is.series web forms really that difficult.to use not at all.hi my name is Naomi and I'm the happy.bookkeeper and today I'm going to.visually show you how easy it is to use.CRA web forms to manually upload your.employees T fours it's free there's no.software to purchase and it's perfect.for small businesses who have one to.five employees.[Music].now with CRA web forms you can upload.much more than five t fours up to a.hundred the reason I say that it's.perfect - one to five employees is after.about say ten employees doing payroll.manually does tend to take quite a bit.longer and doing these individual T.fours manually does take longer so I say.around then it's a good time to invest.in some payroll software or the payroll.add-on to your bookkeeping software or.an online service provider the benefit.of this is direct deposit automated CRA.remittances the t4 is done for you at.the touch of a button.ro EES done for you at the touch of a.button so definitely it is a good.investment the more employees you have.but if you only have a handful of.employees doing payroll manually is a.great way for small businesses to save.money if you have between five and ten.employees you can go either way.depending on you know who you have doing.your bookkeeping and how much expendable.money you have for those softwares.in today's video I'll be illustrating.just the basic T force that is wages.income tax deducted CPP deducted and di.deducted other benefits aren't discussed.in today's video so if your employees.have a car allowance are the benefits.like medical benefits that you're paying.on their behalf are ESPYs similar things.like that that is not addressed in this.video it's just the basic t4 with the.basic deductions in today's video I am.using an Excel template filled with.example data this Excel template not.only adds up each employees totals their.total income their total income tax.deducted total CPP and E I but it also.shows the monthly source deductions.owing to CRA so it's great to use.throughout the year to track your.payroll if you're a small business owner.who has paid your employees manually by.using CRA s online payroll calculator.and you've diligently printed out the.paperwork and filed it away but have not.yet totaled up the income and deductions.feel free to download the Excel template.from my website and plug in.the information from the paperwork into.the spreadsheet to find your employees.totals and you can use a fresh copy to.track the current year so monthly and.yearly totals are quick and convenient.to get started you want to make sure.that you have everything you need so you.want to make sure that for each employee.you have their name you have their sin.number and you have their mailing.address if you don't know their current.address do their last known mailing.address if you don't have any address.which you should have their address.don't let that stop you from uploading.the t4s because you have to upload them.by the deadline address or not you can't.do it without their sin number though so.you really need to make sure you always.get that when you initially hire.somebody you want to make sure that you.have all of their earnings tallied up.for the year and all of their deductions.tallied up for the year so everything.you've deducted for each employee for.income tax CPP and E I the other thing.you'll need is how much you've paid in.remittances in regards to that year.remember your December payment is made.in January so take that into account if.you don't know how much that is you can.still file your T fours just assume that.what you've paid is what the deductions.are and if you're wrong.CRA sends you a letter and saying no no.you didn't give us enough give us more.but don't let not knowing what your.remittances are stop you from filing.your t fours on time there is a late.remittance penalty per t4 per day that.you're late.so don't let that stop you but it is.good to have also make sure that you.know your business number very important.because your payroll account is your.nine-digit business number with the tail.RP P for payroll zero zero zero one at.the end and now if you have CRA my.accounts you do not need a web access.code you can log on to your CRA in my.business account online and you can use.web forms directly now if you don't have.a CRA my business account which they're.very useful to have you just go online.you go to CRA my account go to set it up.but it does take a few weeks because.then they mail you an activation code to.confirm you are who you say you are so.if you don't have a couple of weeks to.set that up you can upload your t4 is.using CRA web forms with your access.code so that is something that if you.don't have CRA my account something that.you're gonna want to have ready to go.when you go ahead and start your t4 s.now if you don't have a CRA my business.online account you'll just need to use a.web access code to file your t4 s online.if you don't have your web access code.don't worry you can get it online a.couple different ways actually so go.ahead and google web forms CRA and you.can see there's a few different places.to go we're going to click filing.information returns electronically T.force and here it gives you the two.options for filing t4 s online either.with internet file transfer this is a.file that is generated by software.either payroll software or bookkeeping.software such as QuickBooks or we can.use web forms which is basically.manually doing it employee by employee.which is what the video is about today.when we click web forms it says hey if.you're not going to do this you know.through CRA.my business account you're gonna need a.web access code do you have it ready if.not click here and here is letting you.know that you're gonna need your account.number now this is your business number.the nine digit business number but also.to denote that it's the payroll account.of your business number it ends with our.P 0 0 0 1 that's P for payroll so that's.your payroll account is your 9 digit.business number plus RP 0 0 0 1 return.type so T fours and from a field from.the last t4 as you filed the year before.now of course if this is your first year.filing you're not gonna have that so.like okay well then just your account.number and the date that you started.your.account up which you might not have.either and we'll address that in a.moment.so you say okay I agree and you can go.ahead and click whichever one is.applicable to you it's very easy and.then you could just put in your business.number right here one two three four.five you know your nine digit and then.our p zero zero zero one and then if you.know the date if you have that form.somewhere so if you're a new business.you might actually have a letter from.CRA saying congratulations on opening.your payroll account as of you know.whenever that is you can go ahead and.put that in and hit next and what that.would do is it would say hey so your web.access code is one two three four and.the good news is that that web access.code is good for every single year.moving forward it's not gonna change.just keep that somewhere special like in.your password file there's somewhere.that you're not gonna lose it or your.payroll file and as long as you are.doing this the uploading online using.your web access code you're gonna have.that for perpetuity now say you don't.know this information well the next.thing you can do is really easy you can.just contact see alright you can give.them a call their phone number is at one.eight hundred nine five nine five five.two five go ahead and give that number a.call it's the CRA business inquiries.line and when I say you it needs to be.somebody either authorized on your.business account or you the owner who.started that business number up and when.you give them a call they'll need to.confirm you are who you say you are and.of course to do that they want to know.your name and your phone number and the.business number obviously the address.and name of the business and they're.gonna ask you some things like you know.something else to identify that you know.what's going on like you know how often.do you file GST or whatever and they'll.work with you and finally once you've.proved who you are and I say finally it.doesn't take that long.they'll say all right and your web.access code is one two three four or.whatever they say it is so not so hard.to go ahead and get your web access code.oh just a quick hint if you are calling.that 1-800 number that I give you as.soon as you hear them say you know thank.you for calling school right on the.recording just hit start and it'll just.put you right away in line to speak to a.representative and if it says that their.lines are busy go ahead and just hang up.and dial again until their lines aren't.busy and sometimes it can happen first.time sometimes two or three tries but.it's usually pretty quick and the hold.is usually like less than two or three.minutes so it's actually a pretty easy.way so let's say we've got the web.access code and we are ready so we're.back on this disclaimer for web forms.and we say I agree now here is where.we're gonna put in that business number.nine seven a seven like just you know.your your business number and then our p.0 0 0 1 and then you go ahead and put in.1 2 3 4 and then you say next but before.we see what happens next let's see what.happens when we login using CRA my.business account and here we are.clicking staring my business account we.scroll down see our a login not the.partner login then all we need to do is.put in our user ID of course I'm using.grey to cover the actual information.because I wanted to go right in and show.you what it looks like but we don't want.to show any information that you.shouldn't be seeing this is easy as that.well login always says when you last.logged in and here is the main page you.see we can see when we last fought our.GST returns what we filed what we owe.for GST very helpful payroll is also.here so see how it's the RP where.filing a return so that's a t4 annual.return and we're going to be using web.forms now this is the page that we would.have come to if we use the web access.code and click Next what I was talking.about little earlier on this is where.the stories converge we're going to.start our annual t4 information return.we start by putting in the business.number and then following it with RP 0 0.0 1 that denotes that this is the.payroll account associated with our.business number and we're seeing we're.going to be doing a t4 information.return there are various information.returns that you can file using web.forms and it's the first one that we're.doing for this year that we're filing.for we're not amending or changing one.and then from here we choose that it is.2017 that is the tax year that we're.filing this information returned for.pay your name that is the business now.remember if you're a sole proprietor you.are the business so there's two lines I.would suggest putting first of all put.the operating name and then put the.business owner's name like I said you.are the business if you are a sole.proprietor next is pretty easy we're.putting in the address of the business.no spaces as you can see it's showing.you how it would like it for the postal.code there the person to contact you.couldn't either put the business owner's.name or the person actually preparing.the tea force and then their telephone.number to contact that person who's.preparing this no space is required on.that telephone number now at this point.we're going to click Next and it's going.to take us to filing the t4s we're gonna.start with Felix Potvin right here I'm.pulling up his totals for you to see.where we're gonna be pulling those from.on the screen here and putting in his.social insurance number and his address.again blocking out the information.because it's a fake guy put in the.postal code now we're getting ready for.the meet we're putting in the province.of employment and here we're putting in.the employment income you can see that.I'm getting the employment income as the.total of the wages or earnings or.whatever you like to call it here from.the spreadsheet that includes vacation.pay and bonuses and anything of the sort.next I'm looking at the total for the.CPP it says CPP contributions but that.is of course the total CPP that you have.deducted from his checks and I'm also.putting in the total AI deducted so AI.premiums and next we're doing the income.tax deducted you might notice that here.and putting in the e I insurable.earnings but I actually forgot in the.recording of this to fill in the CPP.pensionable earnings.I will get to that later on in the video.because it makes me go back now you.might be asking what the CPP pensionable.earnings is and what the e I insurable.earnings are that is not all earnings.are subject to AI that is they're not.insurable or CPP that is they're not.pensionable part of one of the reasons.is that there is a maximum amount that.you are paying CPP on an e I on for as.an employee the CPP max earnings in 2017.is fifty-five thousand three hundred.anything over that is not subject to CPP.also the e I max earnings for 2017 is.fifty one thousand three hundred and no.II I is charged after that if you want.to know what the max are for the year.whatever you're working on just Google.CPP max earnings or AI max earnings and.it lists what it has been for every year.because it does change every single year.if you have deducted more CPP or II I.then you should have I'm not going to.address that in this video but feel free.to call CRA they are super helpful in to.helping you figure out what you need to.do in the case of that another example.is that if you are the owner of the.business and you've decided to give.yourself like a wage and deductions your.wage is not subject to high because it's.not insurable you can't lay yourself off.us also if you're the wife of the owner.and you're taking a wage the husband or.the spouse you know maybe the wife owns.it also not subject to e I because it's.not insurable and it might even go as.far as maybe the children if they're.working in the business at that point.you're going to want to have an e I.rulings again I'm not going to go too.much further into that one extra thing.to talk about CPP pensionable earnings.is if you've got an older employee say.you know over 65 if they're over 70 you.don't deduct CPP but if they're between.65 and 70 in order to.deduct CPP from their check they do need.to fill out an election to stop for.those years it's called a CPT 30 so just.Google CPT 30 and I'll take you to the.farm and give you instructions on how to.handle that so in the case of Felix.poplin his earnings are below the max.earnings for 2017 not only that he is.not a son or a spouse Arnie's not too.old so from his insurable earnings are.all of us and this is most usually the.case and his CPP pensionable earnings is.all of it that is all of his earnings.for the year so we're gonna put in this.43,000 264 again in the ein Cheryl's box.and we should have been putting it in.the CPP pensionable earnings box as well.so those are the basic deductions that.were discussing in today's video there.is one more box or that you need to be.aware of that is number 28 if they are.CPP or AI exempt and I just spoke about.that and of course if it is a business.owner or a business owner spouse or.somebody who's over 70 or father CBG 30.you can say that their CPP exempt or e.i.exempt and then it won't give you a.message saying ha you should have put.CPP in ein and again we're just tackling.the basic t4 so all of these are not.applicable see what happens when I click.validate and continue though but correct.the error and it highlights it and it's.like um he wasn't CPP exempt and you.didn't put anything in here like oh yeah.I forgot that I was gonna say that I did.it to show you but two things I actually.forgot what I was actually doing it oh.here we go you can see it liked it.everything looked good and we have Felix.setup and ready to go next we're gonna.do is Doug Gilmour but I just cut this.portion out because it's basically the.same thing all over again validate and.continue I remembered this time and here.you can see that we have both of the t.fours both employees in and.today's example there's only two so.we're done almost now we have to do the.T for summary that's what we click Next.now in this page see I raise boxes are.gray and I've used blue to to block out.the information because this is not a.field that you can type in where I've.put the blue over and that's because.CIA's website has gone ahead and added.up the employment income of both of the.employees adds up to 88 690 120 and as.you can see from our annual totals that.matches what we have makes me feel good.no typos also it's added up that the.employees CPP contributions they're 4043.52 which means that the business owner.owes an additional four thousand because.it's $1 per dollar every dollar the.employee is deducted and pays the.employer matches for E I it's not dollar.for dollar.it's 1.4 so every dollar that the.employee has to pay a eye on their.income the employer or the business has.to pay a dollar 40 now it's not blue.it's white and cover it up with my.normal gray because there's always.rounding issues I mean we round the EEI.from check to check where as CI rays web.thing is just a toe what's one forty.four five sixty times one point four so.there's always going to be rounding.issues it's going to be off a couple.pennies this is normal it does pre.populate that 202 384 but if you did 83.or 82 or 85 you can manually change that.so everything matches nicely to the.remittances same with the income tax.deducted you can see there that it is.blue it's just um of course the employer.doesn't pay any of the employees income.tax yay but pays their own but because.they don't play the employees income tax.only the employee pays their own income.tax so there's no employer section to.that it's all just how much did you take.off of the employees wages and give to.us and that's the total number and again.matching our annual total.the last prepopulated field on this web.screen is the total deduction reported.I've noted it in blue too and this is.not just the total deductions from the.employees checks but it also includes.the businesses or employers premiums.that they owe on it also so what they.owe in total for the calendar year you.can see that the twenty four thousand.four hundred and forty three sixty four.does match the annual total on our.spreadsheet which is great for today's.example though I'm going to illustrate.what it might look like if say the.employer forgot for the very first check.for felix puffin to also give the.employee or premiums just for that first.check just missing a hundred and.thirteen dollars and thirty seven cents.so the next field that we fill in here.is the remittances and as I said let's.say we only gave twenty four thousand.three hundred and twenty nine ninety.seven and twenty seventeen as you can.see we can't say what the difference is.that is going to be calculated the next.field we fill in on this screen is the.social insurance number of the owner or.the the shareholders sometimes there is.more than one owner so maybe a husband.and wife or maybe it is brothers you.would put the same number of both of.them but often it's just the one now all.we need to do is declare that we did the.best we could do I certify this return.as complete and accurate and before we.can file it we've got to recalculate as.I said before I was just illustrating.how if you short pay your remittances.you are going to owe the difference or.there's an overpayment if you've.overpaid and that gets populated in.these boxes here so in this example we.owe one hundred and thirteen bucks more.so again you have to certify yet looks.good to me and now submit to CRA for.processing and that's it we're done.almost again it's submitted but the next.thing we need to do of course is to.actually print the t fours for our.employees and hand.them out to our employees so we click.the print PDF version of your return.what this is going to give you is it.gives you not only the T fours for each.employee to hand out you also want to.keep a copy of those T fours in the file.along with the T for summary which is.and we've paid this much and this is how.much we didn't pay you know all the.things that we just filled out you'll.see that and you don't have to mail this.PDF to CRE at all because it has been.submitted online in fact when you open.up that PDF there is going to be this.confirmation of receipt also included in.that PDF for your files now the button.below which is save your return for.future import what this does is it saves.a special web forms file that can be.read by CRA to your hard drive so that.can be used for two things in the future.the first thing it can be used for is if.you need to amend this return so if.you're like oh I missed a t4 or up I.totally typed in the number wrong into.my spreadsheet and I have to fix and.amends the t4 what you can do is when.you go to web forms and select amend.existing t4 s you can simply upload that.web forms file and you don't have to.retype in all of Felix Pufnstuf and all.of Doug Gilmour stuff and all of that.it's all pre-populated and that saves a.lot of time and also what you can do is.you can use it next year what you can.use it for is when you go to do the.following years t4 is it's going to pre.populate all of the employee information.so you're going to not have to put in.Felix's stuff again and Doug stuff again.though you can like delete them and add.new employees but you can see how this.is useful for if you have especially if.you've got more than two employees if.you've got five or six or seven and.you're deciding to do this manually.those five or six or seven just pop back.up again and you you've just put in the.new totals for their deductions and.their earnings so hopefully today's.walkthrough has visually shown you.really how easy it is to do the web.forms and how to do the payroll sort of.manually.if you only have a handful of employees.also probably shows you how much work it.is to do it manually the more employees.you have so again if you have more than.five employees or more than 10 employees.specifically you can see how it gets a.little bit more onerous with the amount.of data entry that you have to do and of.course the more data entry into either.Excel or into CRA you're gonna have more.possibilities for typos or mistakes so.but is completely up to you but now you.can see how you can do payroll for free.you can do payroll yourself and you can.submit t4 as yourself as well and if you.have any questions feel free to comment.to the video or contact me via my.website or just send me an email at.Naomi at the happy bookkeeper CA.[Music].you.

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Can anyone share a link on how to fill out the GST and GST annual return?

The deadline for filing GST Return for the year 17–18 is fast approaching . To file the GST annual return you need to reconcile the data appearing in your returns with the data in your financial books. You can watch the below video to have a basic idea about filing GST annual return English : Hindi :

Do military members have to pay any fee for leave or fiancee forms?

This question is quite ambiguous. Perhaps the person asking this means to say (a) “How much does it cost for a military person to request leave, thus receive a leave form” … Or, (b) perhaps the person asking this question literally wants to know the monetary cost of an actual leave form….or (c)perhaps what does leave cost in terms of leave accrued IAW the service members Leave and Earnings Statement (LES). I will start by answering: (a) How much does it cost for a military person to request leave, resulting in receiving a leave form (the document that formally authorizes a service member to take Continue Reading

What is a remittance voucher for Canada Revenue?

As far as I know, a remittance voucher is used when you need to make a payment. it's useful if you're going to mail in a payment or make a payment in person at a bank. if you're going to pay online, you don't need one. the details provided online should suffice.

What is a remittance voucher CRA?

As far as I know, a remittance voucher is used when you need to make a payment. it's useful if you're going to mail in a payment or make a payment in person at a bank. if you're going to pay online, you don't need one. the details provided online should suffice.

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