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How Do You Get Navy Travel Advance Request Pdf Form and Sign It from Computer?

thank you for joining us for the series.of UCSC reimbursement training presented.by the Baskin school of engineering.business office this video will include.step-by-step instructions on how to.complete the UCSC travel advance request.form on the screen you see the financial.affairs website and the section for.travel which includes many instructions.and information regarding travel I want.to show you how to get to that website.open your browser and a new tab type.financial dot UCSC dot edu.you'll go to the financial affairs main.page and you want to go to processes and.services tab and you want to go down to.travel and click that and that will open.up the page for you to get more.information including the forms so the.travel advance request form is used to.request cash advances and also to.request a trip number for direct payment.to cover allowable travel expenses for.trip numbers for direct payment please.allow time for review signatures and.processing once submitted to fast the.trip number is generally provided within.24 hours for cash advance payments the.cash advance will not be processed.before 30 days of travel also allow at.least two weeks for processing mailing.for reimbursements once submitted too.fast you are required to file a post.travel expense form after your trip is.completed to close out the Thar you have.45 days to file a post travel expense.form but it's recommended that you do so.within 10 days of returning from your.trip so let's look at this page and some.options we have here.so we have a key tips for travelers so.advice on most common travel topics and.also a travel guide so these are great.resources for you to find out more.specifics about travel I'm not going to.go through each one but you're welcome.to open them up and read through them.and if you have any questions you can.ask the business office or you can reach.out to travel help at UCSC edu so before.you travel it's recommended that you get.departmental approval for your trip.make sure your payment information is.up-to-date.that's the payee setup 2:04 form decide.on how you're going to pay for your trip.book your travel you can do that through.Connexus or other means and here's some.important foreign travel and shipment.information and then again you've got.some more key tips for UCSC travelers so.I suggest you read through those to get.more familiar with what you need to do.and what's allowable for you on your.travel the next section is a section on.while you travel there's a link on allow.allowable expenses it reminds you you do.want to have original itemized receipts.so make sure you get those here's some.more information about receipts and.about footing bill for others and then.at the bottom there is the travel guide.which is the same as a link at the top.the meals and incidental expense right.this is where you can find out the.maximum allowable expense rates.there's a Currency Converter for you to.be able to convert currency from foreign.currency to u.s. dollars which you'll.need to do and show on your forms there.is the information about the mileage.rate which changes each year and here is.where you can get help for any questions.that you have travel help at UCSC edu.then the last thing is after you travel.you'll need to fill out the post travel.expense form and as mentioned you want.to do that shortly after you return the.there's some information about the big.three forms which is as we mentioned the.first thing you want to have is a payee.set up 204 forms so you can actually be.in the system to receive reimbursement.payments post travel advance requests if.you do a travel of an surplus it's not.required you can do just a post travel.expense form when you come back from.your trip but if you do the travel.advance request you do need to do post.travel expense forms so that's always.required the post travel expense form.and there's more information there on.details so and then there's rates and.information for your rental car and.personal automobile usage so you want to.review that also and then the post.travel form which we'll go over in a.separate video instruction so we're.going to do the travel advance form so.I'm going to show you how to download.that form so you want to click on it on.the travel advance request form icon and.a pop-up comes up and let you know that.how to download the form and open it up.so we're going to do that together we're.going to close that pop-up we're going.to click on that form again and it comes.up.the travel advance request form for you.to download so you want to go to the.download down arrow download the form.I'm going to download the form to my.desktop but you can download it wherever.you wherever it works best for you as.long as you can find the file and then.you're gonna save it once you've.downloaded the file you want to find the.file and you want to right click on the.file don't left click and open it but do.a right click so a menu of items comes.up move down to the open with item and.you need to open this with Adobe Acrobat.Reader so move to Adobe Acrobat Reader.and choose that and then the form will.open up for you to be able to fill it in.so the first section is your general.information that needs to be filled in.so we're gonna click in there and then.it's gonna let you know that you can.only fill this form in and print it it.won't save the information for you you.can of course save it as a PDF file but.you won't be able to edit that PDF file.so if you want to fill this in you want.to do it in one sitting and print it and.you can PDF it as a saved copy ok we're.gonna close that and we're going to type.in your name last name first name middle.initial what you want your email.your mail stop and if you want the.advance to go to an address you can fill.in your address then you need to choose.what type of traveler you are we're.going to choose UC employee then a menu.comes up for you to select which campus.you're from so choose the campus you're.from then you need to choose your.destination where are you going to then.you need to choose the purpose of your.travel you need to choose when you're.departing.and when you're returning then you need.to put in your phone number and what.division and Department and then we're.going to scroll down to section two and.in section two is where you estimate.your travel expenses for budget approval.and as you can see it's requesting that.you submit your post travel within ten.days of return so you want to estimate.every expense that you possibly might.have so you can round up let's say you.have airfare and let's say you're want.to pay for our conference and let's also.say you have lodging and you're gonna.have some meals your meals are allowable.up to a certain amount so you want to.look to see what that is currently it's.sixty two dollars a day other.transportation might be uber lyft so.let's put some money in there.miscellaneous could be parking in.comments you want to list what.miscellaneous would include.okay so you also have this place for.private car rental car then payment.three is actually section threes.payments that will actually be paid out.on behalf of the traveler so section two.is only an estimate of what your.expenses are going to be for the travel.and section three is where you actually.fill in what you want money advance to.you four so the first thing we're going.to do is select the type of expense we.are going to ask for a conference fee.registration to be paid and you can.choose the vendor.so I ventured names could be and whoever.is needs the conference registration fee.so I'm gonna put in conference vendors.what you want to put so you want to put.their name in that conference vendor.needs to be in the cruise by system if.you want that conference vendor to be.paid directly if they're not in the.system then you have to go through.procurement to be able to have them paid.directly if you prefer that you pay for.the conference and you're going to.attach a receipt that you already paid.for the conference then you're gonna put.your name in as the vendor so depending.on what it is if you pay in advance.you're the vendor if you want the vendor.to be paid directly for the conference.you put in the vendors name so we're.going to put in conference vendor and we.want to select pay the vendor direct pay.by date can be whatever you want I put.as soon as possible and then the.conference registration fees which.should match what you have in your.estimated above then the next thing you.want next payment you want is you want a.payment for airfare an airfare can again.be either a vendor like Connexus who you.will get a trip number for and then.you'll book your airline tickets through.Connexus with the trip number to pay for.it so you could have Connexus here or if.you have already paid for your airfare.and you're going to attach a receipt.showing proof of payment then you're.gonna put your name in as a person that.is going to get reimbursed for the.airfare so in this instance you're gonna.attach a receipt showing that you paid.for airfare and that airfare receipt is.going to show your you as a traveler.traveler it's gonna show your.destination your arrival your departure.your return and what kind of class.airfare you purchased and proof of.payment so this instance is going to be.a pre tip free trip reimbursement so you.are going to be reimbursed for the.airfare and pay by date can be as soon.as possible and then type in your.airfare amount that you paid that you're.going to get reimbursed so we're going.to do one more type of expense and that.is let's say you want to cash advance so.a cash advance would be you as a vendor.and it would be a cash advance selection.and the pay date again even if we put as.soon as possible will not be paid to you.before 30 days of travel so your amount.can be may be including your.transportation your parking your meals.you can add that together and any other.incidentals so we'll put in $200 as a.cash advance and then you have a comment.section if you want to add any.additional information for us to review.the requests for the cash for the cash.advance or any of the travel advance.requests then Section four you're going.to need to put your funding in so the.phone number is five numbers.then you're gonna put in an org number.org number is six numbers account number.will be generally well you can look up.account codes if you want or generally.that be filled in for you once you.submit it account activity code is.optional also and then you're going to.put in the full amount which is under.the total estimated budget you can put.in the full amount here or you can just.put in the addition of these three.advances that you're asking for either.one will work so let's just put in 650.for now alright and then we're going to.go down to authorizations.I'm noticed that travel insurance is an.option and so you want to go to risk.services to find out more about travel.register travel insurance and it's also.required for business trips out of state.or to foreign countries so you want to.find out more about that by clicking on.that link so the travelers signature is.required so you're going to sign it it's.mainly required for cash advance and.it's requested by our Department that.you sign it unless it's a person that is.coming from out of the University to the.University that might be difficult to.sign have them sign this travel vance.request unless it's a cash advance and.it will need to be signed by the.traveler okay and then the date.all right and then you need to have your.tier one signature also provided tier.one signature is going to be whoever is.in charge of this funding they need to.sign approval for you to be able to.spend the funds for this trip then.you're going to submit this form you're.going to print it and sign it and have.the tier one person sign it and you're.going to submit it to the School of.Engineering business office we're.currently located in B III 45 and from.there we'll review it you need to attach.supporting documentation so for the trip.the conference you want to attach the.conference information a flyer agenda or.email that states there is this.conference and it's happening on these.days you want to attach your receipts.for any purchases that you're going to.be reimbursed for right now such as your.airfare and you want to attach.information to any vendor that's going.to be paid such as the conference.information sometimes you also want to.do this for lodging or airfare if you do.Connexus so you want to print all that.and attach it to this travel advance.request and submit it to our business.office for review once we review it will.have the tier 2 person sign it and then.it will be submitted to tars for.processing.I just realized at the bottom you want.to put in your name as a preparer also.and your email.so we know who to contact if we have any.questions so you want to submit that to.get your tier 2 signature to us along.with all the supporting documentation.and then we will submit it to tars and.we'll CCU letting you know that it got.submitted they will reply to you with a.trip number for any items that you need.to submit to the vendor the trip number.for them to be able to get paid I think.that's it and thank you very much.

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Assuming the PDF has not been configured for electronic typing (Usually indicated with light blue fields wher edata can be entered), many PDF viewers have a “typewriter” function that allows you type on the form. I use Foxit PDF Reader but there are others available, most at no cost.

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It’s a very, very serious thing a restraining order. You don’t need the right form - you NEED A LAWYER!! Get a lawyer straight away - one that knows about restraining orders…

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