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The Definite Guide to Form 1099 MISC

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hey guys today I'm gonna talk about the.1099-misc or the miscellaneous and how I.fill that out and file that as a.freelance photographer and videographer.and content creator now of course always.consult your tax accountant or a.professional I am just merely sharing.how I do my own because I do file my own.taxes and there's an urgency with this.form specifically because this is due by.January 31st so let's get into it.so there are many reasons to fill out.this form however I'm just going to talk.about the reasons why I do it and how I.fill it out so me as a content creator.as a videographer and photographer I.hire out people for specific projects.for example assistants producers.directors talent models all of that so.so what typically happens is I once I.get hired on to a job the payment all.comes to me and then what I have to do.is disperse that payment to all that the.whole team and the 1099-misc is the tax.form to log all of those transactions.there are two ways to file the 1099s one.is electronically and the other is hard.copy paper which is this one now.electronic sounds the 21st century way.of filing and of course that's the.easier way however there's one caveat if.you want to do electronically you need.an EIN which is an employee.identification number for your business.so I know a lot of freelancers start out.as sole proprietors and you don't.typically sign up for the ein right away.and you just use your social security.number as your TI n or tax.identification number tax identification.number is the number either your social.for personals or your EIN for business.so the SSN and the ein falls under the.ti n which is the tax identification.number so in order to file.electronically you have to sign up for.fire account using forty form 44:19 and.if you look here it says you need an.employee identification number to sign.up social security numbers is not.permitted so there you go that's the.that's the one caveat to that so if you.don't have an EIN either you have to.sign up for your EIN first right away.before you can sign up for fire which.stands for filing information returns.electronically or if you don't want to.go through all of that right away for.whatever reason.that brings us to option number two.which is the hard copy and the hard copy.there is another caveat to that now with.the 1099s you can't just download these.off the internet and print them out and.mail it in you have to order these forms.specifically original copies from the.IRS because this is a special kind of I.don't know what it is.apparently it's scannable it's it's like.this carbon carbon paper where it you.know you write on the top copy and it.goes all the way to the bottom and you.have to press really hard to get it all.the way to the last copy but yeah these.you cannot download it from the internet.you have to order these from the IRS so.that's why I'm telling you now order it.before the deadline.I'm sure if you order it right away in.the early part of January you probably.will get it in time to file but what I.do is as soon as I file this I order.another set right away for the next year.and they'll tell you they can't ship the.the next year right away now get to it.once basically they go through all the.previous year taxes so sometime in the.middle of like June or so I'll probably.get 20 2010 99 s the first time I did it.I did I had no idea that you were.supposed to do it you're supposed to.file these by January 31st so I was.panicking at that point but lesson.learned I order it I order the next.year's right away.in order to order these forms go to.google and type order 1099-misc 2019 and.you'll see online ordering information.go to order products Internal Revenue.Service make sure it says IRS gov and.click there and then you'll go to online.ordering for information returns and.employer returns click there and then if.you scroll down you'll see you can order.these forms for the 2019 and 2020 year.and so if you scroll down scroll down.you'll see where is it 1099 misc so each.of these hardcopy forms has two forms.one on the top and one on the bottom.bottom so you can fill out for two.different contractors when you order one.copy here it'll send you one of these.copies for two contractors so basically.take all of your contractors if you had.ten contractors you only need five forms.however order extra because when you're.hand writing these you're gonna make a.mistake you're gonna make a typo and.you're going to scribble out which I do.not recommend so order extra copies if.you had ten subcontractors you need five.forms.maybe you order I don't know ten forms.something like that just order extras so.say ten forms that's enough for twenty.contractors if you had perfect.handwriting and no mistakes.also you're gonna need this form form.1096 this is basically a cover letter to.all the ones you're gonna file and you.only need one copy for all of your all.of these so if you're gonna order ten of.these 1099 misses and while you're here.you might as well order you know ten for.next year as well but scroll up and go.to form 1096 and order one of those or.maybe two of those in case you make a.mistake and order two for next year and.then once you're done that's kind of all.you need really basically for now go to.the bottom and click Add to Cart and.then go ahead check out order all of.that hopefully it gets to you before the.January 4 31st deadline or else there's.penalties to pay I don't know how much.the penalties are but there's penalties.if you're late with the ten of the nines.now what I do before filling out the.hard copies the official copies of the.1099s I'll download a PDF version and.then I fill that out and then I send.those to my contractors well go into an.example of how I fill that out as a.photographer or videographer hiring out.subcontractors so here it's very simple.there's a lot of boxes but it's very.simple you don't really need to put much.in I'll put my name in my address 1 2 3.Main Street New York New York 1 0 0 1.and then I'll put my phone number 7 8 9.0 and then here you can put in your EIN.or your SSN if you don't have an EIN you.could put in your social security 1 2 3.4 5 6 7 and then here you can put in.their social security if they're a sole.proprietor or individual or if they're a.business then you can put in their.business number here so you could put 1.2 3 4 5 6 7 8 9 you get this information.by asking them for their w9s now it's.much easier to collect their w9s and all.of the paperwork before the job actually.happens once the job is over you know.everyone's moving on to the next thing.and it's just a pain to try to chase.down paperwork so having a good producer.will get all this paperwork collected.and done beforehand now down here it's a.little easier because there's individual.spaces for all of that up here can get a.little cramped when you're filling out.the hard copy form you're trying to fill.four lines of information into a one box.but down here is a little easier you.could put their first and last name and.then put in their address side-street.say apartment 1 New York New York 1 0 0.1 ok that is basically all I put in the.only other thing is in box 7 I will fill.in basically how much.and that's all you do no commas just.periods for the sense just numbers no.dollar signs it's already in there.and that's it that's all the information.that I fill out for the 1099 for my.subcontractors the only other box you.might fill out is if you have an.attorney and you pay your attorney you.will fill out their information here and.not here in box 14.if you google for the instructions 2019.1099-misc instructions right here so one.thing I want to note specifically for.our situation here is that in box seven.services performed by someone who is not.your employee so that would be like a.contractor like an assistant or producer.or whatever that you hire out and it.says at least six hundred dollars and so.this is kind of thrown around and you.might hear that oh you don't need to.send a 1099-misc to your contractors if.it's under six hundred dollars and.that's true however what I do is I will.still send out a 1099-misc to my.contractors even if it's less than six.hundred so even if it's for like fifty.dollars I will still send out a.1099-misc for that person because a.common misconception is if I hire.somebody for less than six hundred for.example five hundred for the entire year.it says I don't need to file an official.IRS 1099 form for that person and I.don't need to send them a copy of the.1099 and the misconception is that just.because they don't receive a 1099-misc.for a figure less than six hundred that.they don't have to file that as income.and that's incorrect when you do your.taxes you have to you know file all your.income official income of w-2s and 1099s.that you receive but for those other.smaller jobs that you might have done.you still have to put at the end other.income and you're supposed to put in a.dollar figure and that's where you're.supposed to put in all of those small.jobs that you might not have received.the 1099 s so that's the misconception.and the going back to why I do that for.every single one of my contractors is.because I want to make it officially.clear to the IRS and to the contractor.that I have paid this money out to.people and I am no longer liable for the.taxes on that money you can imagine even.for a job as small as 50 dollars I will.still send the 1099 because it's roughly.like fifty percent of tax so if I pay.somebody fifty dollars they're going to.be liable for the taxes on that fifty.if I don't and it somehow comes back to.me that this $50 was not spent.officially then I will have to owe taxes.on that $50 meaning I will owe another.approximately $50 for taxes and I don't.want to do that so that's why I send out.1099 to everyone.okay and then once you fill out all of.the 1099 s what you're gonna do here is.also fill out the 1096 cover letter this.is basically the cover letter for all.the 1099 s you filled out and what.you're gonna do here is I can't actually.write in this one but you're gonna put.your name or your business name here and.then you're gonna put your address your.town and your your city and state and.then put your contact if you're the you.know if you're the boss telephone number.email address you know your contact.information you will also put in your.EIN or your SSN here total number of.forms and then in box three you're gonna.fill out the number of forms you filled.out so this is one sheet if you filled.out top and bottom for two contractors.then you're gonna type in two two forms.so not number of sheets but number of.forms so you're gonna type in two if you.fill that top and bottom if you filled.out just the top then you're gonna type.in one here and then down here in box.six you're just gonna type in X or write.an X in the box that says 1099-misc or.miscellaneous and that's it once you've.signed and dated and filled all that out.you're gonna mail this form 1096 cover.letter along with the top copies of all.your 1099 s that you filled out and.you're gonna mail that off to the IRS.and you can see here if you scroll down.if you live in these states this is the.address that you're gonna ship it off to.and then if you scroll further you'll.see all the other states down here.so the first top copy the read copy will.go to IRS for you to file as the.employer the second copy will go to your.state if your state requires you to file.this form to them as well.then you're gonna send in the second one.which is copy one New York State does.not require this so I don't have to do.this I just need to send in the first.red copy to the federal IRS copy B will.go to the assistant or the contractor.and copy to is for their state if they.need to file for their state as well and.copy see is the bottom copy which is.your copy your for your records.so a tip for record-keeping all of this.all your contractors what I do is I.created my own Google sheet layout here.and you can see this is just a sample of.course here I have listed two jobs you.got the Mayo commercial and you got the.mundo commercial and what I did was I.put the same people hired for the same.for these two jobs same roles same.people just for this sample and then so.this gives me an idea of how much I've.paid out for all my contractors and.here's this sum total but what I do is.before I mail them the hard copies is I.will email them a PDF copy just so that.they're aware of the information and I.have them confirm if they've updated.their address or what not or if.everything is correct here you can see.that with this person Andrea Anderson a.fake name don't worry I hired them for.two jobs and a total of two thousand.dollars here a thousand each and then.what I'll do is I will download as PDF.and I will do selected cells and I will.save this as a PDF in my email I'll.include the copy of the 1099 for them.that shows the amount and then also this.this PDF that shows which jobs that they.specifically worked for me and the.amounts totaling up to two thousand.dollars and a lot of times people forget.oh I don't remember working for you and.this is just another kind of way to.remind them hey these are the jobs that.you you were hired for and then after I.me email them that what I do is I take.this PDF and then I insert in this.bottom white space the PDF or the.scanned checks that when they cash the.checks that I send as payment I put.those scanned checks in this white space.because if you get audited by the IRS.they're gonna want to see all your 1099.s how much you've paid out to people and.so this is good record-keeping the name.the people their contact information the.canceled checks they're going to want to.see that and also the 1099 cop.that you send so they're going to want.to see all of that so this is just good.record-keeping and it's just kind of how.I do it.and then another thing I'll do is I kind.of have this automated it's called.autocrat autocrat is pretty cool.basically it'll create PDF versions of.envelopes so it has you know my my.address at the top and then all of these.individual names and addresses and it'll.just automatically create all of that.and so all I'll have to do is put a.bunch of envelopes blank envelopes in my.printer and then open up these envelope.PDFs and then print they're all out.that's kind of a nice time saver and if.you want to see a demo of that just.leave a comment below and maybe I'll.make another video on how to do how to.use autocrat.and that's it all of this stuff is due.to the IRS and the recipient by the end.of January January 31st don't forget to.do that and remember you have to order.the official copies if you're going to.do hardcopy you're gonna have to order.that ahead of time so don't wait til the.last minute and electronically you're.gonna need your EIN if you don't have.one already and so basically don't sleep.on this and once again as a disclaimer.this is not official tax advice always.consult your professional tax accountant.I hope this helps in some way and I'll.continue to do this series tax for.freelancers just an account of how I do.taxes as a creative but yeah again I.hope this helps till next time.[Music].

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Form 1099 MISC FAQs

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How do you know if you need to fill out a 1099 form?

It can also be that he used the wrong form and will still be deducting taxes as he should be. Using the wrong form and doing the right thing isnt exactly a federal offense

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