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Notes: A Stepwise Guidebook on Signing Microsoft Word W9 Form Online

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The Definite Guide to Microsoft Word W9 Form

youtube video

Instruction of Microsoft Word W9 Form

hi I'm John Croyle the founder of w-9.manager today we're gonna talk about how.to complete a paper w-9 form now I'll be.honest with you I am NOT a fan of paper.w9 forms so immediately after I show you.that I'm also going to show you how to.create an electronic w-9 form in w-9.manager and it's free to do that forever.and you can create that save it and send.it later at any point in time.it basically is free forever so stay.tuned we'll go through that in just a.minute and a w-9 form is typically used.by companies that will pay you or your.company and they need to identify your.company name and your EIN number or your.individual name and your social security.number when the the payment is.reportable they can report that to the.IRS so that's the main reason for a w-9.form is to gather your name and taxpayer.identification number so in line one.this is going to be your legal entity.name so in this case we're gonna use ABC.company Inc and if you're an individual.yeah like if it were me just I would.just put John Croyle as a legal entity.name for myself if I was being paid.individually in a company the second.line is optional and it would show your.business name or the doing business as.name so in this case let's just call.this we're doing business as W a manager.okay and then the disregarded entity.name is the name of the LLC if your own.by a single member and you have a choice.of either using that name or your.business name your DBA so this is all of.an optional and optional process or an.optional field so line three you're.going to select the type or the tax.classification that relates to you so if.you're an individual or a sole.proprietor that does not have a legal.company you would just select individual.or sole proprietor and we'll come back.to single-member LLC in just a minute if.you're a c-corp.raishin that's pretty self-explanatory S.corporation partnership trusts in the.state and remember only check off one of.these items after an LLC click here but.say you're a non-profit you can select.here just put a non-profit type in.whatever your pure government you can.select here put government and that's.under other so again only select one of.these if you're an LLC and again I'm not.going to go into a lot of depth on LLC's.and how to fill out a tax return for.that I'm gonna create another video so.look for that on my youtube channel but.in LLC you've got basically three.choices there are four options on an LLC.three of them you would fill out here so.if you actually completed an 8832 form.to be treated as a C corporation for tax.purposes you would check off LLC and put.C here if you filled out form 2253 to be.treated for tax purposes as an S.corporation you would put s here if you.didn't do either one of those and you're.owned by more than one entity or person.then you would put P for partnership if.your own if you're an LLC and you're.only owned by one individual or one.company so it's called.that's what's called a single-member LLC.okay if you're owned by a single member.and that single member is an individual.you would check off here if you're owned.by a and you would need to change the.name here to that individual and again.I'm not gonna go into a lot of depth on.this on the LLC side so please see my.other video on how to create a w-9 form.if your an LLC so in this case we're.just going to go ahead and select the.word an LLC and that we are you'll just.say that were a partnership align for.our 2 options to put an exempt payee.code or an exemption from FATCA.reporting code and most of the time.companies leave these blank or.individuals leave these blank this is it.that says that your exempt from backup.withholding so if you read this section.down here on backup of holding and feel.that your exempt from it.then select the number that relates to.you and put that number in the Box a.little further down here if you feel.like you are exempt from facto.withholding sorry from fack up reporting.enter the code here and that's gonna be.a letter so you know if that relates to.you you put a letter a number in here.and you would put a letter in here this.case we're gonna leave it blank most.times this is left blank lines 5 6 & 7.or the address so we'll just key in like.10 Main Street okay this is the this is.the box for your requesters name over.here.most the time again that's left blank as.well but if you want to track who you've.given your w9 to you can key that in.here I suggest leaving this form blank.or this box blank as well as option 7.your for your account number unless.they've required it your requesters.required it that way you can just create.one w9 and you can send that to anybody.that requests it rather than limiting it.to the one person that's requested your.w9 or the one account number that it.relates to all right part one is going.to be your social security number or.your employer identification number so.if you're an individual just keen your.social security number here or if you're.an employer another employer if you are.a company or a entity you can key in an.employer identification number here so.we're just going to say where I an.entity a company we're gonna keep it in.here as a reminder the w-9 form can only.be completed by us persons so a u.s..person would be like a US person a u.s..resident alien or a company that's.domiciled in the United States down here.you're gonna sign the form so you need.to print this out you need to sign it.and then you need to scan it and send it.back to the individual or company that.requested it the one thing I would.recommend is not emailing your w-9 form.because email is completely unsecure so.I would suggest you find a secure way to.send it over to the company that's.requested it from you all right that's.pretty much it there's all kinds of.instructions further down here that help.you with your process in creating your.w-9 form and can answer all kinds of.additional questions so the next thing.we're gonna do is we're gonna talk about.how to create an electronic.benign form using w-9 manager we've got.a free trial for the entire site but.even after 14 days it's still free so.you can create a w-9 you can save a w-9.and then you can log in at any point.time and just send that on your mobile.so it's pretty convenient so once you.get in and create an account with nw9.manager just click on add a w-9 form.each step of the way we have help.buttons which is really helpful so the.first question is are you named.individual entity is the named.individual or entity on this form a u.s..thison or US person you must say yes to.move forward then you select your tax.classifications so for instance if.you're an LLC select LLC and then we'll.give you four options that you have to.select so for instance if you select.that you are a single member LLC then.will tell you that you can't do that.as we talked about earlier so anyways we.try to help you through the process.we're gonna select that we're a taxed as.a partnership player identification.number we're gonna key in your employer.identification number again this helps.you make sure that you Keane everything.correctly if you have questions about.any of this you can just select the help.buttons continue in this case we'll put.ABC company inc w-9 manager history.address to Main Street and almost like.the state that you are in confirm if you.have any just relate to you you can pick.each one of those we've got some.additional help as well if you need your.account number I've got some other.uncommon situations if they apply to you.and click those off we've got a forum.preview at this point in time which will.show you what your w-9 form is gonna.look like so you got ABC company it's.the exact form from the IRS we'll always.have the most up-to-date form as well at.the end you can either sign it by using.text you can draw your signature if you.like or if somebody else maybe your CFO.or an owner the company needs to fill it.out you can send it to them to fill.now in this case we're just going to.sign it with text so you just hit.approve this says your form has been.created successfully and if you need to.respond to a request there are some.action items here you may need to.respond to or you can send your w-9 form.using the my w9s tab so we're going to.continue here when you're done when.you're on the my w9 stab you have the.ability to download your form so you can.look at your form if you need to.download it see what it looks like you.can see we've got an electronic.signature history that's required to.show who created that and so this makes.it a valid electronic signature for IRS.purposes and if you need to send it to.somebody you can just type in the.company name I'm going to send this to.I'll just say w-9 manager even though.I'm sending it to myself and you're.gonna review and review your w-9 form.here and you can hit Send and your w9 is.sent the requester will get an email.they'll click on the link and they can.download your w9 securely from our.server so I hope that helps if you have.any questions feel free to visit us at.wiU a nurturer calm you've got a blog.there you can sign up for that will give.you information about w9s at any point.time we've got all kinds of different.sections that relate to companies and.LLC's and of course at wiU manager comm.you can create an account for free and.send your w-9 for free thanks for.joining me today I appreciate it and I.wish you the best of luck Thanks.

How to generate an electronic signature for the Microsoft Word W9 Form online

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How to create an electronic signature for the Microsoft Word W9 Form in Chrome

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How to create an electronic signature for the Microsoft Word W9 Form in Gmail?

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How to create an e-signature for the Microsoft Word W9 Form straight from your smartphone?

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How to create an e-signature for the Microsoft Word W9 Form on iOS?

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How to create an electronic signature for the Microsoft Word W9 Form on Android?

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Microsoft Word W9 Form FAQs

Check the below common problems about Microsoft Word W9 Form. Communicate with directly if you still have other queries.

Need help? Contact support

Why did my employer give me a W-9 Form to fill out instead of a W-4 Form?

a w9 is a request for your social security number and usually is a sign you are being paid as an independent contractor. W4s are for your withholdings from a paycheck.

Why does my property management ask me to fill out a W-9 form?

To collect data on you in case they want to sue you and enforce a judgment. If the management co is required to pay inerest on security deposits then they need to account to ou for that interest income. If you are in a coop or condo they may apportion tax benefits or capital costs to you for tax purposes.

Do I need to fill out a W-9?

It's only necessary to issue 1099 if you pay the independent contractor $600 or more during the tax year. If you do, you must send 1099 to the IRS as well. What Is IRS Form W-9?

Do I need to fill out Form W-9 (US non-resident alien with an LLC in the US)?

If you are a J2 with work authorization and you are working for different U.S. businesses (or people) and they have asked you for an information form, like a W-9, then you should supply a form depending on how long you have been in the U.S. on a J or F visa. If you have been in the USA on a J visa for more than 2 years or any part of 2 calendar years, then you give them a W-9. You will be considered a Tax Resident. This does not mean you are a Resident for DHS or ICE or any other federal or state purpose, it just means that you will be filing federal taxes as a resident. Since you are a J-2, y Continue Reading

I received my late husband's W-9 form to fill out for what I believe were our stocks. How am I supposed to fill this out or am I even supposed to?

You do not sound as a person who handles intricasies of finances on daily basis, this is why you should redirect the qustion to your family’s tax professional who does hte filings for you. The form itself, W-9 form, is a form created and approved by the IRS, if that’s your only inquiry. Whether the form applies to you or to your husband’s estate - that’s something only a person familiar with the situation would tell you about; there is no generic answer to this.

Why do you need to fill out a W-9 form to get back a broker fee from renting an apartment?

if you are being remotely <engaged for work>* by a US entity (the only way your question makes sense) then you would need to be either (a) employed in your country of residence (regular local employment) OR (b) enganged as an independent contractor (not an employee) In neither of these cases is a W9 Continue Reading

Who needs to fill out a w9?

First, a quick but important clarification: I’m not your lawyer and this answer doesn’t establish a lawyer-client relationship. I’m giving a generic answer to a generic question to educate the users of this site. The information below is general in nature and should not be understood as a substitute for personal legal advice. Second, I’m not an expert (to put it mildly) on international taxation. What follows is an fairly well-informed guess but you might want to consult a specialist if the answer is potentially important to your company. I’ll point out the specific point about which I’m mo Continue Reading

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