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Sample Response Fax Form Inquiry Instruction

the broadcast is now starting all.attendees are in listen-only mode.hello everyone this is Carl oppa doll.and I'm delighted to be here for this.webinar during which we will hopefully.talk about things that are of pertinent.interest just now given that EFS web is.not working quite the way it's supposed.to welcome everybody and thank you for.signing up on such short notice.a few minutes ago I got a Crabby email.from somebody saying I'm not going to be.able to attend this webinar because you.didn't tell me far enough in advance.when it was going to be and I wrote back.and I said well I wish that a couple of.weeks ago I could have predicted that.the patent office servers were going to.go down and the person wrote back and.said yeah I guess you can't be expected.to predict that anyway so here we are.and we're going to be talking about how.to file papers at the USPTO by fax or.mail and many of you may already know.about this and for many of you this may.be review but the purpose of the webinar.is to just sort of review how you know.how to do this stuff correctly one of.our attendees asks have I gotten any.sleep the last few days the answer is no.and I'm sure many of you can join me in.the position of not having gotten very.much sleep the last few days dealing.with the patent office problems okay so.so what do we need to know well there.are several things we need to know first.is that in about 24 hours you will.receive a follow-up email which will.include a evaluation questionnaire.please fill out the evaluation form and.you will also see a link that shows.where to download today's slides and if.I'm super lucky I may be able to.successfully record this and make it.available as a video that could be.watched later I'm not sure whether that.will be.successful or not feel free many of you.have attended webinars that I've.presented you know that I'm perfectly.comfortable to have questions come in as.they come up and so feel free to ask.your questions don't feel like you have.to save them to the end.the usual disclaimer watching this.webinar or looking at these slides does.not make you our firms client it does.not make me your attorney if you want.legal advice get it somewhere else this.is not legal advice and in particular.you must read and understand 37 CFR.one-point-eight also known as rule 8.that is the rule that defines what you.can and cannot do in terms of facts.filing and postal filings with the post.office.do not count this webinar as as the.authoritative source on how to do these.things be sure that you read and.understand 37 CFR one-point-eight it's.very important okay.so I will also mention that we have a.live in-person PCT seminar coming up in.Redwood City California October 16.through 18 two and a half days long it's.on the topic of patent cooperation.treaty the most fascinating topic you.could possibly attend for two and a half.days there's a regular price for this.seminar there's a discounted price.that's available until August 27th and.finally if you use this coupon coupon.code pop-up you could get an extra.hundred dollars off so sign up for this.seminar send this link to your friends.your colleagues at other firms it'd be.great if the room could be filled up if.we could get a full room of attendees.for this seminar okay why are we here.we're here because sometimes EFS web has.been broken and bizarrely even sometimes.the EFS web contingency server the one.that's supposed to be working even if.the main server is broken has also been.broken for the last couple days even the.contingency server has been broken just.like the main server so we all need to.know how to respond to by fax or mail we.simply have to it's part of serving our.clients well that we need to.know how to do these things so that's.what we're going to talk about for the.next few minutes first we're going to.talk about the post office procedure and.then we will talk about the fax.procedure but first the post office.procedure well you're going to assemble.your it says patent application here.what I really meant to write was your.response to office action as printouts.on paper and then you're gonna prepare a.return postcard and you're gonna prepare.a shipping label you don't absolutely.have to do a shipping label you could.use a handwritten address Bo box 1450.and so on.but but I think for most of us what we.would prefer is to use a Priority Mail.shipping label which includes a tracking.number in the package I would also.include what you must include form PTO.SB 92 or its equivalent we will talk.about that in a minute that is the.certificate of mailing or certificate of.faxing form SB 92 very important.document in the materials that you will.download later in the email that I will.send you 23 hours from now the materials.include a copy of form SB 92 so you can.see just what we're talking about here.then you put it all into an envelope.take it to the post office and that.that's what you would do or drop it in a.mailbox it doesn't have to go to the.post office as long as you drop it in a.mailbox and as long as you can say and.have it be true you dropped it in the.box before midnight that's good enough.so just find a drop box somewhere again.as a reminder you're going to need to.read rule 8 very carefully you cannot.simply rely on these slides okay it's.all fine and good to talk about sending.things by fax or sending things by.Postal Service but it's important to.know there's some things you can't do.that way including the filing of new.patent applications or an entry into the.u.s. national phase see I've misspelled.the word phase there that's what a hurry.I was in today to prepare these slides.but those things if you're going to do.that at all by some means other than a.filing you got to do it by Express Mail.you can't do it by the procedure we're.talking about here many of you were.the webinar of one hour ago where we.talked about how to file by Express Mail.but if you're going to use fax or.ordinary first-class mail ordinary.inexpensive postal mail that you just.drop into a mailbox.you are not permitted to use that as a.way of filing a patent application or an.entry into the u.s. national phase okay.talking about the details you need to.know where your post office is or your.post office drop box research at plan.ahead so that you know for sure where it.is check and make sure it's still there.some drop boxes have disappeared in.recent years you don't have to go in.person to the post office you could just.drop it into a drop box and of course.planning ahead you should plan ahead and.make sure you know how to prepare a.shipping label if you're going to use a.clicking ship or something.one of our people asks can the.certificate of mailing be at the top of.the first page instead of using forum SB.92 yes.yes anything that satisfies rule 8 will.do and in in our office years ago we had.a big rubber stamp about two inches by.three and the rubber stamp had all the.magic words for certificate of.first-class mail and we just rubber.stamped it on the first page of whatever.we were filing and then you fill in the.date and you apply a signature so.anything that contains all the magic.words of rule eight will work it does.not absolutely have to be for Miss B 92.that's true I recommend using forum SB.92 just because there's no way the.Patent Office can play dumb and pretend.you didn't provide the right magic words.if you use their official form okay.now I recommend Tyvek envelopes nonwoven.poly and fabric for the sticklers among.us who don't like to use trademarked.terms in our office we use a plain white.Tyvek envelope you could use a priority.mail envelope from the post office.they're made of tile Tyvek you could.pick them up ahead of time there are.flat rate envelopes that you can get.from the post office priority mail flat.rate envelopes this.the advantage that you don't have to.worry about having the correct amount of.postage because it doesn't matter how.heavy it is if it fits it ships having.said that the flat rate envelopes are.made of recycled paper and if they get.wet they fall apart into a bunch of mush.indeed if you even put it into a humid.room it will fall apart but if you are.confident that your trip to the post.office or to the drop box can be a trip.where the package doesn't get wet at all.it doesn't even get sprayed by a water.sprinkler or something you could use the.flat rate envelopes from the Postal.Service okay what else can we say about.this can I list all of the things being.filed well let's talk about that we'll.talk about it in a minute but what are.you filing well it's the same things.that you would have filed if you worried.filing if you're responding to an office.action it's probably some remarks it's.probably a set of claims it might be.amendment to the to the specification.you're going to want to put this.certificate of mailing at the front form.SB 92 or its equivalent it's kind of all.the same things that you would have.uploaded to EFS web Plus a postcard plus.a certificate of mailing one of our.people says do we need a separate.certificate of mailing for each item in.the package well if they all relate to.the same application number one.certificate of mailing will cover.everything that's in that envelope.that's one of the things I like about.for Miss B 92 some practitioners will.out of an abundance of caution they'll.use their rubber stamp certificate of.mailing on each individual document that.goes in so they get to the claims they.put a certificate of mailing on the.claims they get to the amendment of the.spec they put a certificate of mailing.on that but the rule says that it's good.enough if the certificate of mailing.happens once in your package for a.particular patent application okay if.you're going to use clickin ship to.prepare your it says here Priority Mail.express I really mean just ordinary.Priority Mail not Express but I like to.use clicking ship because then you get.tracking at no extra cost plan ahead you.can store your.credit-card in their system you can.store the mailing address for the post.office in the address book of that.system you could use ordinary stamps.people do it the drawback to that is it.won't let you track the package so I.prefer clicking ship because you get a.tracking number but you can use ordinary.stamps if you want where do you ship it.well you ship it to this address this.p.o box don't ship it anywhere else this.is the exact right place to send it what.will be the consequences if a person.forgets the certificate of transmission.that's an extremely good question.the consequences will be that the Patent.Office will give you credit for the day.they receive it from the Postal Service.instead of giving you credit for the day.you dropped it in the mailbox so if you.were filing on the last possible day to.respond to an office action and if you.forgot your certificate of transmission.then your filing will be untimely and.you'll have to do a petition to revive.to get your case revived so the.consequences of screwing up the.certificate of transmission are that the.Patent Office will only give you credit.for the day that it actually physically.arrived at the Patent Office okay the.shipping label as I say if you use their.priority mail flat rate envelope you can.just pay the flat rate amount four.dollars and sixty-five cents otherwise.you're gonna have to weigh the package.to make sure that you pay enough postage.and your envelope will almost certainly.be a so called non machinable oversized.envelope meaning that you'll have to pay.more package than more postage than you.would think more postage than just what.you get by counting how many Ounces it.is you'll have to pay for the fact that.the envelope is oversized and perhaps.that it's non machinable you've got to.make sure you pay enough money because.otherwise it's going to be returned to.sender and then your case is going to go.abandoned if you're going to use clickin.ship you're going to print the label on.your printer and then there are three.ways to apply that to your envelope the.way that we use in our office we have.label paper that you can buy that just.has its eight and a half inches by 11 it.has two gigantic labels on it each one.is half of the page you print the label.peel off the top half that's your label.and stick it onto your envelope.we like that that's very convenient one.member of the ef-s lift serve reminds us.that he likes to use a spray adhesive he.sprays the adhesive on the back of the.shipping label and sticks it on the.envelope and that is that is a workable.option and finally sometimes you got to.do what you got to do you could just use.scotch tape and tape it on your envelope.but that's obviously not as good let's.talk a minute about the return postcard.the rules do not require you to provide.a returned postcard you're not required.to do it but it's smart to do it very.smart and we'll talk about it now what.do you do with the postcard well you buy.a postcard at the post office that's.what I recommend or you can construct.your own postcard by taking thick.cardstock cut it with scissors until.it's four inches by six or smaller in.that case you got to make sure there's.enough postage on the card use a forever.stamp there are special forever stamps.for postcards that cost 32 cents instead.of 52 cents and use a forever stamp what.you don't want to do is put on a stamp.that is for so many sense because likely.is not it'll turn out the rates went up.and you won't have put the right number.of stamps on the return postcard common.sense perhaps would tell you but common.sense doesn't always work you got to put.a mailing address on the postcard the.folks at the Patent Office tell me that.about 5% of the time they look at the.return postcard and there's no mailing.address on it which means they can't it.won't do any good to drop it in the mail.make sure there's a mailing address on.the return postcard and then you're.gonna list on the postcard itself.everything that's going in the envelope.the response to the office action the.claims the check number you might list.that you put in form twenty thirty eight.to authorize charging the credit card.for the relevant fees or whatever and.perhaps a transmittal letter detailing.what's in the envelope the transmittal.letter is not required I would also.include the form s b92 ya s signatures.generally one of our people asked about.s signatures the the virgule signature.slash signatures read rule.or 37 CFR 1.4 read it carefully it.details when you can get away with a.slash signature yes you can use slash.signatures on things that you put on.paper and put in an envelope and mail to.the Patent Office but you got to make.sure you are compliant with rule 4 if.there's anything handwritten on the same.sheet with the signature then a slash.signature is defective and it has to be.a wet signature what are the.consequences if you did an incorrect.kind of signature well the consequences.could be pretty horrible.if for example you handed in an.application datasheet and they decide.the signature was defective well then it.isn't an application datasheet anymore.and it will be treated as a mere.transmittal letter and will may not be.given a legal effect one person asks if.I'm going to pay on paper and I'm going.to pay with deposit account how do I do.it the answer is you have a couple.choices if you use a USPTO transmittal.there's a way that you can authorize.charging your deposit account you can.just construct something in your word.processor that authorizes charging your.deposit account yeah okay so the post.card so you're going to complete the.post card and that's going to be one of.the things that goes into the envelope.very important is the page count make.sure that you show how many pages of.claims there were how many pages of.amendments to the spec so that later if.the Patent Office says they can't find.one of the pages of your claims or.whatever you can hand in that missing.page and it's not like you were adding.new matter your response will have been.complete even if they lost one of the.pages somebody asks if the office action.response provides the page counts is.that good enough well oh if it's in the.office action response to authorize.charging the deposit account you need.yes that would be good enough you know.if your office action responds authorize.charging the deposit account that will.be sufficient okay so you're going to.assemble your package what's going to go.in the package well the return postcard.form SB 92 or its equivalent fully.compliant with 37 CFR 1.8 perhaps a.check or a form 20 38 to pay the fees if.that's how you plan to pay your fees.and then everything that you would have.uploaded to EFS web needs to go into.this package remarks claims new drawings.cover letter whatever you were going to.do in terms of uploading stuff to EFS.web everything is going to have to be.printed and included in this package.that's going to go into this envelope.obviously shortly before you seal the.envelope you're going to want to make a.nice photocopy or a scan of the contents.so you have your own clear record of.exactly what you stuck into the envelope.in case questions come up later.cross-checking I recommend having a.second pair of eyes do the cross check.to make sure the page counts match that.everything's in there that you intended.to be in there make sure the post card.is there seal it up then you're going to.drop this thing into a drop box maybe go.to the post office eventually it'll get.scanned into the post office system and.when it does then use the tracking.number on the US Postal Service website.to track it and you'll find that in the.tracking webpage at the post office.USPS website you fill into two fields.and one is the email address that they.send their notifications to and the.other is where they want you to put in.your name well I don't think you should.put your name in there put in the docket.number for the file so that later when.the emails show up you can very quickly.realize which of your files that email.relates to docketing I would certainly.dock at this at least as aggressively as.you dock at anything that you file in.EFS web I would dock it maybe a week to.check for the return postcards showing.up I would dock at maybe a week to check.for the filing being visible in private.payer but in any event I would dock this.at least as much as you would have.before let's talk now about what you.would do if you're responding by fax.instead of by Postal Service of course.fax in some ways is more convenient.because you can do it and it's done and.you don't have to think about it anymore.with postal service you have to worry.what if I didn't put the right stamps on.the envelope or something with faxing.you're going to fax it to the central.fax number.this fax number right here common sense.tells you there's no purpose of.providing a return postcard so don't.worry about that do absolutely include.form SB 92 or its equivalent and stand.there and watch and make sure all the.pages go through make sure you don't.have two pages that stick together in.the scanner going through the system in.our office we do not do it with a.physical fax machine unless there's no.other choice we do it by uploading it to.a system that sends the fax in an.electronic fashion there are a couple of.ways that you could do that and in our.case we can do it through our PBX our.telephone switch we upload it to the.telephone switch and it then sends the.fax in a purely electronic way we also.have a fax service provider a fax vendor.and we upload it to their website and.they send the fax for us and what goes.into the fax well everything that you.would have uploaded into EFS web plus.the form SB 92 or its equivalent plus.whatever it's going to take to pay the.necessary fees like form 2038 for credit.cards or or an authorization to charge.your deposit account that's for.responding by fax so who should sign the.form SB 92 should it be the patent.attorney agent or should it be the staff.member mailing the document that's a.very good question and the answer is.that whoever signs the certificate of.faxing or the certificate of first-class.mail whoever signs it should be someone.with personal knowledge of what's.happening so the person who personally.is going to take it to the post office.and drop it in the box that's the right.person to sign that certificate to sign.form SB 92 or the person who's going to.upload it to your fax sending system.that person should sign the SB 92 or.other certificate of facsimile.transmission one of our attendees says.some of the fax services won't.successfully transmit it on the first.try and they'll go into sort of a retry.mode and maybe not try again until an.hour later and if you're close to.midnight you.may not get it in on time and this.person is absolutely right.which is why if you're close to the.deadline I would actually just put it in.an envelope and drop it in a drop box.before midnight because then you know.it's in the mailbox you know it's in the.drop box if you're going to rely on.faxing it you you need to be in a.position of knowing for sure that the.fax will will completely get through the.last page transmitted chronologically.before midnight so thank you to that.attendee who mentions it for mass b92 is.this the certificate of transmission I.fax something yesterday and it shows SB.97 I actually don't know about form SB.97 but if it's compliant with 37 CFR 1.8.and that's good enough again print out.rule 837 C s CFR 1.8 and compare it with.whatever form you're going to use this.SB 92 that I'm not familiar with or SB.I'm sorry SB 97 I'm not familiar with or.SB 92 make sure it's compliant with rule.eight that's the important part here.okay so we have now been through our.material we can get a few more questions.from people do we have a disaster plan.for EFS outage when we cannot access our.electronic files yeah our disaster.relief plan is every time we filed.something in the Patent Office we.emailed it to the client and we have.copies of all of the outgoing emails.including the attachments there too and.I've had plenty of cases where I have to.go look at an outbound client email to.see a copy of what we filed in the.Patent Office if pair is broken yeah.yeah we also try to download and save.copies of everything that we file in the.Patent Office but sometimes the outgoing.email is the only place I can find it.issue fee transmittal form certificate.of mailing to a different fax number.somebody says that goes to fax number.273 to 885 okay I didn't know that I.would use the central fax number if I.were paying an issue fee by fax.but anyway apparently there's a.different fax number I fax something.yesterday and my fax service and two.copies any idea.on what this effect will have to payment.forms to everything.well I think it'll go into ifw twice and.it will go into the workflow twice and.you'll probably get charged twice and.you'll probably have to ask for a refund.of the duplicate charges that's probably.what's going to happen okay somebody.explains that for me SP 97 is an old.form labeled certificate of transmission.under 30 7 CFR 1.8 thank you.SB 97 was deleted somebody says as of.July 2016 and it was the pre hey ia.equivalent to the modern-day form SB 92.says one of our nice attendees thank you.for that information with that we have.covered our material that we were hoping.to cover please ask more questions in.the next minute or two but for the.moment I will just remind you of the.live in-person patent cooperation treaty.seminar that's going to take place in.October in Redwood City California.please attend please tell your friends.to attend please forward this.information to all your friends and all.the other law firms in the United States.I'd like to fill that room so that we.get a full classroom several people have.written to say thank you and to that I.will say you are very welcome again if.you're going to put in a CLE credit.please please please go to this webpage.and tell us that you did it because we.are obligated to keep records of all the.people who claim CLE you will have to.ask for the credit from your own CLE.agency we are not going to be getting.your credit for you and again 23 hours.from now you're going to receive a.follow-up email that includes an.evaluation questionnaire please please.please fill out the evaluation.questionnaire for at least two reasons.number one we are required to get.evaluation questionnaire is collected.from everybody as a condition of our CLE.accreditation and second you will be.benefiting future people who might be.attending programs like this your.comments will help will help us give.better webinars in the future if you.liked anything about this webinar it's.basically because in the past people.handed in evaluation questionnaires and.made comments that helped.this program the possible one person.says could we please slowly page through.the slideshow again I'm happy to do that.so I'm going to go back to page one of.the slideshow and I will just kind of go.through it slide by slide but again.please understand in about twenty three.hours you're gonna get a follow up email.with a link to where you can obtain a.copy of these presentation slides oh.actually I'm looking at the time I'm.just not going to have time to go.through the the slideshow again today.but you'll receive an email tomorrow.with a link that explains that shows.where to download all of these slides.and with that I will say thank you very.much and we are done.

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Sample Response Fax Form FAQs

Some of the confused FAQs related to the Sample Response Fax Form are:

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I want to create a web app that enables users to sign up/in, fill out a form, and then fax it to a fax machine. How to difficult is this to develop?

Are you sending yourself the fax or are they able to send the fax anywhere? The latter has already been done numerous times. There are email to fax and fax to email applications that have been available for decades. I'm pretty certain that converting email to fax into app or form submission to fax is pretty trivial. They convert faxes to PDF's in many of these apps IIRC so anywhere you could view a PDF you could get a fax.

How do I fill out the Form 102 (ICAI) for an articleship? Can anyone provide a sample format?

Take help from your CA. And somethings like this you can try own your own. You will learn. Donot develop habit of seeking help for each and every thing.

Why would a doctor send a prescription to a pharmacy, but not respond to repeated requests from the pharmacy to fill out a faxed prior authorization form?

If the cash price of a medicine is <$10 we rarely do a prior authorization. That’s just the insurance company trying to screw everyone over (patient, doctor, pharmacy). Sometimes they send it to the wrong office. Sometimes, despite telling you they did, they didn’t. Sometimes they tell you it isn’t covered but don’t bother to start a prior authorization to see if we can get it.

How can I fill out Google's intern host matching form to optimize my chances of receiving a match?

I was selected for a summer internship 2016. I tried to be very open while filling the preference form: I choose many products as my favorite products and I said I'm open about the team I want to join. I even was very open in the location and start date to get host matching interviews (I negotiated the start date in the interview until both me and my host were happy.) You could ask your recruiter to review your form (there are very cool and could help you a lot since they have a bigger experience). Do a search on the potential team. Before the interviews, try to find smart question that you are Continue Reading

Do military members have to pay any fee for leave or fiancee forms?

First off there are no fees for leaves or requests for leave in any branch of the United States military. Second there is no such thing as a fiancée form in the U.S. military. There is however a form for applying for a fiancée visa (K-1 Visa)that is available from the Immigration and Customs Service (Fiancé(e) Visas ) which would be processed by the U.S. State Department at a U.S. Consulate or Embassy overseas. However these fiancée visas are for foreigners wishing to enter the United States for the purpose of marriage and are valid for 90 days. They have nothing to do with the military and are Continue Reading

How do I fill out the form of DU CIC? I couldn't find the link to fill out the form.

Just register on the admission portal and during registration you will get an option for the entrance based course. Just register there. There is no separate form for DU CIC.

What should a fax cover sheet include?

Thanks for the A2A, but I have not faxed anything in over a decade or more so I'm not the person to answer his since I do not know you would fax when you can pdf email.

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