8 Reasons Your Business Should Use Electronic Signatures

Does your company still print tons of documents, put them into folders and envelopes to send away, and wait for them to be signed and delivered?

If your answer is yes, then it is high time to introduce you to electronic signatures, also called e-signatures. The e-signature is used for signing electronic documents and making documentation faster and more effective since it has the same validity status as the handwritten signature if it conforms to the needed legal requirements for specific regions.

Electronic signatures are replacing handwritten signatures for a variety of personal or business purposes, and here are 8 reasons why you should start using them.

Efficient Signing Process

Whether you are planning to sell goods online or start a branding agency, e-signatures will make the documentation much faster and easier for your company.

E-signatures allow you to sign any document while being anywhere on the globe. This will help you sign any agreement, contract, or other essential documents without any need to schedule a meeting for this. All you need to do is to put an electronic signature on the document that has been sent to you and send it back. Trust us, it takes only a few seconds!

Mass-sending option

To make mass-sending faster and more effective, some big companies create signing links feature to be able to collect multiple signatures quickly. It helps with the mass-sending essential documents to sign to large groups of customers at once, for instance, with the help of bulk SMS.

Lower Transaction Cost

Besides saving your time, e-signatures also help preserve another valuable resource for your company - money.

Take a moment, and think about how much you spend monthly on the paperwork, scanner, printer, ink, etc. This applies to any type of document that you have.

For example, the external documentation may be the contract between you and your client, where any step requires a lot of paperwork to proceed. Or, it can also be internal procedures, for example, a part of the employee onboarding procedure.

Spending the precious time and money spent on paperwork, scanning, and printing takes up a great number of resources. So why not switch to something much more beneficial?

Environmental-Friendly

Increased paper usage affects the environment, since making paper means using such crucial resources as water and trees.

Using electronic signatures is a win-win, as you do not only make it easier for your company but also preserve the highly needed resources.

Many companies that switched to e-signatures make sure to announce it publicly on social media to raise awareness and build trust with the audience. Publicly announcing their policy on reducing paper consumption usually helps them build trust with the audience. Additionally, this type of strategy can also help grow your audience and attract new partners. It is well-known that people tend to choose the companies that are raising awareness and take needed actions towards paper reduction and help preserve nature.

If you also decide to go public with this important message, make sure to target your audience properly and do profound research to know exactly when to post on Instagram for higher reach and engagement.

High Storage Security

However unbelievable it may sound to you, e-signatures are safer and more secure than traditional handwritten signed documents. Besides containing the signature itself, the documents that have been signed electronically also contain valuable information that can be traced. This means that you can actually get information on who the signature belongs to, what time the document was signed, and where the agency is located. This makes it much easier to avoid forgery.

Besides, the traditional documents can be lost, misplaced, accidentally destroyed, or tampered with, which is not an issue with the e-signature. So, if you intend to build an online community where trust is a priority, this strategy will help achieve it successfully when it comes to any paperwork. For an extra layer of security, companies also use due diligence virtual rooms, where the exchange of sensitive documentation is protected from potential third parties

They Help Organize Your Business

Keeping documentation organized takes a lot of effort and time. It involves signing and approving a large load of documentation by various stakeholders. With the help of e-signatures, your business will be more organized as a whole.

By implementing tools for greater efficiency, your team will operate better and faster.

Customer Satisfaction

'Making clients happy is one of the main components of any business, and e-signature is the necessary tool for achieving higher client satisfaction and conversion optimization.' Quoted from ChatGPT Genius.

By implementing e-signatures, you offer your clients the ability to sign any necessary document anytime they want, from any place they want, with the help of a mobile device.

The signing procedure becomes much easier and more convenient with e-signatures. Your clients will certainly appreciate this huge step that you would take for a better experience with your company.

Simple Signing Procedure

If you still think that transaction to e-signatures is a complicated and costly experience, we are here to prove you the exact opposite. Using e-signatures is much simpler than you think, in fact, it is as easy as signing a piece of paper, although it is much more effective, as mentioned above.

As e-signatures are so easy to use, you can download the application to your smartphone, so anyone can learn how to implement them in personal and business documentation.

What Next?

Now that you hopefully made up your mind to switch to the e-signatures, you are probably wondering where to start.

With the help of two factors, link building and content optimization, the search engines will show you the best applications or websites first, for you to be able to make a decision.

Since you have to choose the right electronic signature app for your documentation, open and scan the pages, make a list of the ones that you consider using, check out the rankings and feedback from the other users, and narrow it down to one. Choosing the application is highly essential, so make sure you take your time and do the research.

To sum up, switching to e-signatures is one of the best decisions that would help you preserve time and efforts within your organization. Besides being highly effective, it is also a proven and environment-friendly solution to solve the issue with loads of documents, which is common in almost every company.